336 Admin Assistant jobs in Vietnam

Mô tả công việc:

(Mức lương: triệu VNĐ)

What will you do?

Assistant tasks: assist Director with his office and private stuff:

• Book/hire hotels, air tickets, cars, apartments, restaurants…

• Order food, drinks, devices…

• Search and find information, conduct research under Director's requirements.

• Assist the Marketing team with event preparation and participation.

• Other tasks assigned by Director

Admin tasks: handle admin tasks in office

• Buy office stuff/stationery, order food/beverage for employees.

• Buy/keep/maintain/manage company's assets: furniture, computers, devices…

• Act as a receptionist: guide visitors who contact with company; answer phone calls and transfer to correct people.

• Take care office, ensure office is always clean and tidy, all devices operate well.

• Follow/make payment for telephone, internet, drinking water….

• Pick up customers/partners at the airport (seldom).

• Send/receive and record incoming and outgoing letters.

• Plan, organize and manage company events/party.

• Make timesheet from finger printer.

• Work with agency to apply for work permit, visa, intellectual property.

• Do some tasks related to HR

• Other tasks assigned by the General Manager.

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

Why you love working here:

• Basic salary + attractive incentive
• Insurance based on the gross salary
• 13th-month salary bonus.
• Half-year bonus based on company situation
• Annual performance review;
• Good opportunities for promotion and career development
• Company trip, team building, and other community activities
• Various and mixed light refreshments as snacks, green tea, coffee, etc. for your options.
• Break time and play music for 15 minutes every day.
• Opportunity to improve your English/Korean performance specialized in writing, reading, and even speaking skills by chatting and video calling with the Korean team and CEO.

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

What you need to have:

• Fresh graduated University with English/Business Administration/Marketing major

• Characters: active, quick learning, honestly, friendly, sociable, patient, careful, tidy, have an eye in details

• Can speak English fluently to Korean Director

• Good looking is an advantage.

• Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with Canva is a plus.

• Gender: female from 22-25 years old

Yêu cầu giới tính: Nữ

Ngành nghề: Hành Chính Tổng Hợp,Hỗ Trợ Kinh Doanh - Sales Admin,Thư Ký - Trợ Lý

Đại Học

Dưới 2 năm

Location:
District 7, Ho Chi Minh City (Hybrid)

Type:
Full-Time

About the Role

We are seeking a detail-oriented and proactive
Admin Assistant
to provide direct support to the Founder and the team. This role ensures smooth day-to-day operations across administration, logistics, marketing, HR, and finance. The ideal candidate is highly organized, adaptable, and able to handle confidential information with professionalism.

Key Responsibilities
Executive & Admin Support

●   Manage Founder's schedule, appointments, and event calendar.

●   Check and respond to correspondence (emails, messages).

●   Review and update tasks, projects, and deadlines in Notion daily.

●   Maintain organized file systems (Images & Operations folders).

●   Research upcoming exhibitions/events and update the Founder's calendar.

●   Assist Founder at luxury events, workshops, and private gatherings.

●   Prepare proposal templates and other business documents.

●   Handle sensitive business data with confidentiality.

Operations & Logistics

●   Coordinate with suppliers for accurate and timely product delivery.

●   Monitor jewellery production processes.

●   Perform QA checks on jewellery before client delivery.

●   Manage jewellery inventory: ensure safety, accurate quantity, and condition.

Marketing & Content Support

●   Assist with designing promotional assets (e.g., Canva).

●   Produce and edit video content for marketing campaigns.

●   Edit Reels and short-form content based on provided materials.

●   Support website updates and marketing activities as needed.

Finance & HR Support

●   Collect VAT invoices from suppliers/partners and ensure compliance.

●   Assist with monthly payroll preparation and staff payments.

●   Draft job descriptions for open positions.

●   Screen and shortlist candidates, arrange and assist with interviews.

●   Manage the onboarding process and prepare staff documentation.

Monthly & Recurring Tasks

●   Review and update stock lists and product details.

●   Check website analytics, performance, and new product uploads.

●   Support monthly payroll, reporting, and other recurring admin duties.

Qualifications

●   Bachelor's degree preferred (Business Administration, Marketing, or related field).

●   Strong organizational and multitasking skills.

●   Proficiency in Microsoft Office, Google Workspace, and basic design tools (e.g., Canva).

●   Experience with task/project management tools (e.g., Notion.)

●   Basic knowledge of content editing (Reels, videos, visuals).

●   Fluent in English & Vietnamese.

●   High integrity in managing confidential and sensitive data.

Personal Qualities

●   Detail-oriented and proactive problem solver.

●   Highly reliable and trustworthy.

●   Flexible to work on weekends when required.

●   Positive, can-do attitude towards every task.

●   Adaptable to shifting priorities.

●   Professional and polished in luxury event settings.

●   Able to balance daily operational tasks with recurring responsibilities.

Application Process

Interested candidates are invited to apply by sending their CV and a short cover letter to

with the subject line:
(Application for Admin Assistant role)

Procurement & Process Support

• Assist the marketing team in preparing and processing requests via EMP, Ariba, and other internal/external procurement systems.
• Coordinate with other team members and other departments to ensure timely approvals and compliance for each task.

Administrative Management

• Handle documentation, filing, and record-keeping for all marketing-related projects and activities.
• Manage team calendars, schedule meetings, and coordinate logistics for internal and external engagements.

Budget & Invoice Tracking

• Support budget monitoring and ensure accurate tracking of marketing expenses.
• Process invoices and follow up on payment status with relevant departments.

Vendor & Agency Coordination

• Liaise with external vendors, agencies, and suppliers to facilitate documentation, contracts, and deliverables.
• Ensure timely submission and approval of required paperwork.

Marketing Materials & Logistics

• Coordinate production, inventory, and distribution of marketing materials and gifts.
• Manage stock levels and control usage of branded items and promotional gifts.
• Support execution and logistics of OOH advertising (e.g., billboards, transit ads), including vendor coordination and timeline tracking.

Team Support & Collaboration

• Provide general support to the marketing and brand communications team as needed.
• Assist in cross-functional coordination and ad-hoc tasks to support campaign execution and team efficiency.

Requirements:

• Bachelor's degree.
• Proficient in English.
• Experience working as an admin or documentation management. Company is willing to training.
• Careful and honest.
• Salary: up to 12M; and other attractive benefits.

Working location:
Yen So Park, Yen So Ward, Hanoi.

Working time:
Monday to Friday, 8h/ day.

Company And Job Overview
Our client in a Japanese company is looking for Adnin Assistant.

Job Responsibilities

• Admin task: Manage in-charges of all the Administration tasks. (Documents, Contract, IT, Back Office issue, etc.)
• HR task: Be in-charges of Human Resources related scope such as salary calculation/ payment (basic level) , labor contract preparation, etc.
• Multi task: report directly to Vietnamese manager.

Job Requirements

• Education & Experience: Bachelor's degree with a minimum of 1 years of progressive HR- Admin experience, ideally in a multinational or Japanese company.
• Skill: Strong understanding of Vietnam Labor Law and HR best practices. Must have good English communication skills.

Địa điểm

:  (Bangkok,Thailand)

Mức lương

:

Phúc lợi:

Hỗ trợ chi phí ăn uống, đi lại và chỗ ở.

MÔ TẢ CÔNG VIỆC

Admin

Hr

(Senior) sẽ chịu trách nhiệm quản lý và hỗ trợ các hoạt động hành chính của bộ phận R&D, đảm bảo hiệu quả vận hành và tuân thủ các quy định. Nhiệm vụ chính bao gồm:

• Quản lý hồ sơ nhân sự, và quy trình onboarding/offboarding cho đội R&D, chấm công.
• Xây dựng kênh quản lý giao tiếp nội bộ để tăng sự đồng bộ và gắn kết Team R&D.
• Xây dựng và cải tiến các quy trình hành chính, quản lý văn phòng hiệu quả.
• Trao đổi làm việc với liên bộ phận về các vấn đề chuyên môn nhân sự như: chính sách nhân sự, quy định các luật cần tuân thủ,. đưa ra các gợi ý câu hỏi, giải pháp và biết QC ứng dụng.
• Đào tạo và hướng dẫn đội ngũ sử dụng các công cụ, phần mềm văn phòng.
• Đại diện bộ phận R&D tham gia các cuộc họp hành chính quan trọng.
• Phân công công việc, đánh giá hiệu quả và phát triển đội ngũ nhân viên.
• Đảm bảo tuân thủ các quy định lao động, chính sách công ty và các tiêu chuẩn tập đoàn.
• Tham gia tuyển dụng, xây dựng mối quan hệ với ứng viên và quản lý quy trình tuyển dụng.
• Quản lý hồ sơ, lên lịch phỏng vấn, kiểm soát thông tin ứng viên.

YÊU CẦU CÔNG VIỆC

Kỹ năng sử dụng phần mềm văn phòng

• Thành thạo MS Office, Google Workspace và các công cụ quản lý dự án (Trello, Asana).
• Có khả năng đào tạo và hướng dẫn người khác sử dụng phần mềm văn phòng.
• Đề xuất và áp dụng các giải pháp công nghệ để tăng hiệu quả làm việc.

Kỹ năng giao tiếp

• Xây dựng và duy trì mối quan hệ hợp tác với các bộ phận khác.
• Đại diện bộ phận trong các cuộc họp hành chính quan trọng, truyền đạt thông tin rõ ràng và chuyên nghiệp.

Khả năng làm việc độc lập

• Xây dựng tầm nhìn và chiến lược cho nhóm hành chính marketing.
• Phân công công việc, theo dõi và đánh giá hiệu quả làm việc của nhóm.
• Giải quyết các vấn đề phức tạp và đưa ra quyết định quan trọng ảnh hưởng đến toàn bộ nhóm.
• Phát triển và đào tạo nhân viên trong nhóm để nâng cao năng lực.

Kiến thức về quy định lao động

• Đảm bảo tuân thủ các quy định lao động của team và công ty.
• Nắm vững xu hướng mới về quản lý nhân sự và các quy định lao động quốc tế.
• Đảm bảo đội ngũ tuân thủ các tiêu chuẩn lao động và chính sách công ty.

Kỹ năng tổ chức

• Xây dựng hệ thống quy trình làm việc hiệu quả cho bộ phận marketing.
• Đánh giá và cải tiến quy trình làm việc để tối ưu hóa hiệu suất.

Hiểu biết về các quy trình hành chính

• Xây dựng hệ thống quản lý văn phòng hiệu quả, phù hợp với chiến lược kinh doanh công ty.
• Nắm vững chiến lược kinh doanh và các xu hướng mới về quản lý nhân sự.
• Đánh giá hiệu quả các hoạt động nhân sự và đề xuất cải tiến.

Kỹ năng giải quyết vấn đề

• Xây dựng quy trình để phòng ngừa các vấn đề phát sinh.
• Thích ứng nhanh với sự thay đổi và đưa ra quyết định chính xác trong thời gian ngắn.
• Xây dựng và phát triển đội ngũ để đảm bảo hiệu quả lâu dài.

Kỹ năng làm việc nhóm

• Xây dựng tinh thần đồng đội và văn hóa làm việc tích cực.
• Hỗ trợ đồng nghiệp và làm việc hiệu quả trong nhóm.
• Tuân thủ các quy định của team và công ty.

Kiến thức về tuyển dụng

• Thành thạo các phần mềm ATS (Applicant Tracking System), LinkedIn Recruiter và HRIS.
• Xây dựng mối quan hệ tốt với ứng viên, quản lý và các bộ phận liên quan.
• Thuyết phục ứng viên phù hợp gia nhập công ty.
• Nắm vững các quy trình nhân sự: tuyển dụng, đào tạo, đánh giá, thăng tiến.
• Tổ chức và điều phối các hoạt động tuyển dụng hiệu quả.

Ưu tiên

• Tốt nghiệp Cao đẳng/Đại học các chuyên ngành liên quan (Quản trị văn phòng, Kinh tế, Marketing,.).
• Hoạt ngôn, dễ nhìn, cởi mở, thân thiện.
• Giao tiếp Tiếng Anh.
• Kinh nghiệm làm Admin hoặc các vị trí hỗ trợ tương đương từ 2 - 3 năm trở lên.
• Hiểu biết về ngành thể thao trực tuyến  (trò chơi điện tử, game trực tuyến) là một lợi thế.

QUYỀN LỢI

• Mức lương cạnh tranh
• Môi trường làm việc năng động, sáng tạo và cơ hội phát triển nghề nghiệp.
• Được tham gia các khóa đào tạo nâng cao kỹ năng.
• Các chế độ phúc lợi hấp dẫn: bảo hiểm, nghỉ phép, team building, v.v.

Bouygues Construction IT Vietnam is a part of Bouygues Construction IT, a trusted partner for the business lines which provides competitiveness of the Bouygues Construction Group and promotes its digital transformation.

We are seeking a dedicated and proactive HR Admin Assistant to join our HR Admin team. This role is integral to supporting various administrative functions, human resources initiatives, and accounting tasks supporting.

Job Description

Training & Development:

· Develop and coordinate comprehensive training programs and development initiatives in collaboration with other departments.

· Ensure training processes and procedures are documented and followed.

· Conduct and monitor the annual performance appraisal system to support employee growth and development.

Administration & Accounting Support:

• Handle all aspects of expat liaison, including but not limited to work permits, residency cards, and business visas.
• Organize company events and activities to foster a positive work environment.
• Manage administrative tasks such as purchasing, office maintenance, pantry supplies, stationery, business trip preparations …
• Support accounting process, payment process, contract review, SAP- invoices input, budget controlling, . Ensure timely and accurate processing of invoices and payments.

Compensation & Benefits:

• Finalize attendance records and maintain accurate monthly timesheets.
• Collect information regarding salary reviews and promotions under the directions.

HR Information Systems & Policies:

• Maintain and update the HR information system to ensure accuracy and compliance.
• Regularly review and update HR policies to align with current best practices and legal requirements.

· Provide regular budget reports and insights to ensure financial control.

· Update, structure and provide guidance on best practices related to policies and laws to others.

Provide other support as assigned to meet the dynamic needs of the organization.

Job Requirements

• College/ Bachelor graduated with background in Human Resources.
• Proven experience in administrative and HR support roles.
• Proficiency in Microsoft Office or relevant HR software.
• Strong knowledge of labor laws.
• Fluent in English. Proficiency in French is a big advantage.

General Skills:

• Good communication skills.
• Good problem-solving and researching skills.
• Energetic and eager to tackle new projects and ideas.
• Well-organized.
• Can-do attitude.

What We Offer

Professional, Open-minded and Creative Environment:

• International, friendly, proactive, supportive workplace.

• Great teamwork with Agile mindset.

• Fostering mutual respect and understanding.

• Strong sharing culture to improve individual development.

Individual Development:

• Extensive training and in-depth knowledge sharing sessions.

• Online internal learning hub with various categories in hard skills & soft skills (languages, programming language, data visualization…).

• Individual empowerment.

Special Care for Employee:

• Work from home 2 days/ week.

• Dell laptop and external monitor for your work.

• 100% salary on probationary period.

• Up to 2-month performance bonus.

• 15 annual leave days + 6 sick leave days (plus 1 annual leave day for every 3-year working).

• Annual health check-up and premium health insurance for employee (and your beloved children after 3-working year).

• Various attractive teambuilding activities and company trip.

• Sport, personal activities sponsor.

Job Type: Full-time

Pay: 12,000,000₫ - 15,000,000₫ per month

Bouygues Construction IT Vietnam is a part of Bouygues Construction IT, a trusted partner for the business lines which provides competitiveness of the Bouygues Construction Group and promotes its digital transformation.

We are seeking a dedicated and proactive HR Admin Assistant to join our HR Admin team. This role is integral to supporting various administrative functions, human resources initiatives, and accounting tasks supporting.

Job Description
Training & Development:

• Develop and coordinate comprehensive training programs and development initiatives in collaboration with other departments.
• Ensure training processes and procedures are documented and followed.
• Conduct and monitor the annual performance appraisal system to support employee growth and development.

Administration & Accounting Support

• Handle all aspects of expat liaison, including but not limited to work permits, residency cards, and business visas.
• Organize company events and activities to foster a positive work environment.
• Manage administrative tasks such as purchasing, office maintenance, pantry supplies, stationery, business trip preparations …
• Support accounting process, payment process, contract review, SAP- invoices input, budget controlling, . Ensure timely and accurate processing of invoices and payments.

Compensation & Benefits

• Finalize attendance records and maintain accurate monthly timesheets.
• Collect information regarding salary reviews and promotions under the directions.

HR Information Systems & Policies

• Maintain and update the HR information system to ensure accuracy and compliance.
• Regularly review and update HR policies to align with current best practices and legal requirements.
• Provide regular budget reports and insights to ensure financial control.
• Update, structure and provide guidance on best practices related to policies and laws to others.
• Provide other support as assigned to meet the dynamic needs of the organization.

Our Requirements

• College/ Bachelor graduated with background in Human Resources.
• 2+ experience in administrative and HR support roles.
• Proficiency in Microsoft Office or relevant HR software.
• Strong knowledge of labor laws.
• Fluent in English. Proficiency in French is a big advantage.

General Skills

• Good communication skills.
• Good problem-solving and researching skills.
• Energetic and eager to tackle new projects and ideas.
• Well-organized.
• Can-do attitude.

Our Benefits
Professional, Open-minded and Creative Environment:

• International, friendly, proactive, supportive workplace.
• Great teamwork with Agile mindset.
• Fostering mutual respect and understanding.
• Strong sharing culture to improve individual development.

Individual Development

• Extensive training and in-depth knowledge sharing sessions.
• Online internal learning hub with various categories in hard skills & soft skills (languages, programming language, data visualization…).
• Individual empowerment.

Special Care For Employee

• Work from home 2 days/ week.
• Dell laptop and external monitor for your work.
• 100% salary on probationary period.
• Up to 2-month performance bonus.
• 15 annual leave days + 6 sick leave days (plus 1 annual leave day for every 3-year working).
• Annual health check-up and premium health insurance for employee (and your beloved children after 3-working year).
• Various attractive teambuilding activities and company trip.
• Sport, personal activities sponsor.

About Monsoon Sustainability

Monsoon is a sustainability consultancy specialised in renewable energy in SE Asia. We have a small team based in Ho Chi Minh City. We assist renewable energy companies to monetize the environmental attributes of their green electricity. We also assist companies to reduce or offset their Greenhouse Gas / carbon emissions to meet their sustainability targets.

Monsoon is an expert in International Renewable Energy Certificates (I-RECs) and, in collaboration with our partner company in Singapore (Monsoon Carbon), we manage the I-RECs for over 130 renewable energy projects for various project owners around the world, including many wind/ solar/ hydropower projects in Vietnam. We sell the I-RECs to our network of buyers around the world. We also develop carbon credit projects and sell the carbon credits to companies wanting to offset their emissions.

Our business is growing and we are looking for an
RECs & Admin Assistant
to assist  the RECs team as well as admin office tasks. The role is based in Ho Chi Minh City reporting directly to the Managing Director.

SCOPE OF DUTIES

Position:  
RECs & Admin Assistant

Reporting to: Director, Angus McEwin

Responsibilities

1. RECs Assistant:

• Assist the REC sales team, including preparation of sales quotations, sales contracts, coordinating with the accountant to prepare invoices, researching conferences/ events information, preparation of materials for conference participation
• Support the RECs team with the management of REC supply from renewable energy projects globally, including tracking spreadsheets and coordinating with the power plant owners
• Assist the RECs team to collect and collate data from the power plants and assist to issue RECs
• Support the team to prepare operational reports and marketing material
• Assist the RECs team to onboard new clients including collating and conducting an initial review of Know-Your-Client information
• Other tasks as assigned

2. Admin Assistant:

• Support the Office Manager with office administration tasks
• Arrange travel logistics for business trips, including booking flights, hotels, means of transport, etc.
• Arrange courier services for mail delivery
• Arrange meeting room, team lunch when required
• Translation of documents and interpretation as required

Experience and Qualifications

• Previous experience in supporting a project, including coordinating with suppliers or clients is preferable
• Previous experience in administrative role is an advantage.
• Able to maintain a high level of professionalism (essential)
• Able to work independently and multi-task to reach identified goals on a set timeline (essential)
• Previous experience in an international working environment (highly desirable)
• Interest in sustainability and/or renewable energy (highly desirable).
• Language Requirements: English and native Vietnamese (essential)
• Education: University undergraduate/bachelor's degree or equivalent (Essential)

Offer

• Start date: September 2025
• Working place: Company office in Sai Gon Ward, HCMC, Vietnam
• Working hours: Monday - Friday 8:30am - 5:30pm, noon recess: from 12:00pm to 13:00pm
• Salary: negotiable based on skills and experience
• Bonus: As per company policy
• Training: Monsoon will provide
• All other terms and conditions are in accordance with Vietnam Labor Law

Click
'Easy Apply'
to apply directly via LinkedIn, or kindly send your CV to us

Job Summary
Responsible to answer all incoming phone calls, correspondence, and attend to all visitors at reception area.

Key Responsibilities
Receptionist duties:

• Greeting, answer and transfer phone call as well as welcome guest in a professional manner;
• Check meeting rooms as well as the reception area; maintain the reception area and lobby in cleanliness and friendly environment.
• Handle incoming and outgoing correspondence.

Admin Duties

• Monthly update the contact list;
• Monitor and manage the daily work of security team, cleaning team, tea ladies and dispatch to ensure smooth operations of office systems as well as office cleanness, tidiness and security issues;
• Assist of purchasing function – purchase of office items and services.
• Work with suppliers for drinking water, toilet paper, refreshment, courier service, clean water, power, etc.;
• Control office facilities: printer, water filter.;
• To ensure all sundries item are sufficient all the time.
• Follow-up for office monthly expenses
• Any other duties that may be assigned from time to time by the management.

Working Location: Hanoi, Yen So Park

Qualifications
Bachelor Degree in English Linguistics, Literature, or related disciplines.

Skills & Abilities
Good communication skill (both English and Vietnamese).

Expected Minimum Years Of Experience
At least 1-2 years of experience in a similar function in a foreign environment.