Explore administrative job opportunities that match your skills. These roles involve providing support to ensure efficient office operations. Common responsibilities include managing correspondence, scheduling appointments, and maintaining records. Strong organizational and communication skills are needed for success in administrative positions.3 160 Administrative jobs in Vietnam
Remote Executive Administrative Assistant - Virtual Operations Support
90000 My Tho, Tien Giang
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Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive virtual support for their operations team. This is a fully remote position, allowing you to contribute your exceptional organizational skills from the comfort of your home office. You will be the backbone of efficiency, managing complex schedules, coordinating meetings across different time zones, and ensuring seamless communication flow.
Responsibilities include:
Location: This is a fully remote position, but candidates are ideally based in or near My Tho, Tien Giang, VN .
Responsibilities include:
- Managing and coordinating executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Preparing and editing correspondence, communications, presentations, and other documents.
- Conducting research and compiling information for reports and projects.
- Handling confidential information with the utmost discretion.
- Coordinating virtual meetings and ensuring all participants have the necessary information.
- Acting as a liaison between executives and internal/external stakeholders.
- Managing incoming communications and prioritizing urgent matters.
- Developing and implementing efficient administrative processes.
- Providing support for special projects as needed.
Location: This is a fully remote position, but candidates are ideally based in or near My Tho, Tien Giang, VN .
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Executive Administrative Assistant
380000 Thai Binh , Thai Binh
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Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This role is critical in ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating communications, and facilitating seamless workflow within a fully remote setting. The ideal candidate will be a master of multitasking, possess impeccable attention to detail, and have a keen understanding of executive support best practices. You will serve as the primary point of contact for internal and external stakeholders, managing correspondence, preparing documents, and organizing virtual meetings. Your responsibilities will include calendar management, travel arrangements (when applicable), expense reporting, and maintaining confidential information with the utmost discretion. We are seeking an individual who can anticipate needs, proactively solve problems, and maintain a high level of professionalism in all interactions. The ability to work independently, prioritize tasks effectively, and manage time efficiently is paramount for success in this remote role. You will be expected to adapt to changing priorities and communicate clearly and concisely via various digital platforms. This position offers the opportunity to work in a flexible, remote-first environment while making a significant contribution to the productivity of our executive team. Strong proficiency in office productivity software, virtual collaboration tools, and a commitment to excellence are essential.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Handle all incoming and outgoing communications, including emails and phone calls.
- Prepare and edit reports, presentations, and other documents.
- Coordinate and arrange virtual meetings, ensuring all participants have necessary information.
- Manage expense reports and process invoices.
- Maintain organized digital filing systems and ensure data confidentiality.
- Conduct research and gather information as needed.
- Assist with project coordination and follow-up on action items.
- Anticipate needs and proactively address potential issues.
- Provide a high level of professional support to executives and their teams.
- Adapt to evolving priorities and tasks in a fast-paced environment.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Excellent interpersonal skills and a professional demeanor.
- Ability to handle sensitive information with discretion and confidentiality.
- Proven ability to multitask and prioritize effectively in a remote setting.
- Proactive problem-solver with a keen attention to detail.
- Must be able to work independently and as part of a remote team.
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Executive Administrative Assistant
65000 Nha Trang, Khanh Hoa
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Our client, a dynamic and growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is an on-site position located in the vibrant city of Nha Trang, Khanh Hoa, VN . You will be the central point of contact for executive communications and daily operations, ensuring the smooth functioning of the executive office. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, making travel arrangements (flights, accommodation, itineraries), and preparing correspondence, reports, and presentations. You will also be responsible for screening calls, managing incoming and outgoing mail, maintaining organized filing systems (both physical and digital), and assisting with event planning and coordination. The ideal candidate is a master of time management, possesses exceptional organizational skills, and maintains a high level of professionalism and discretion. You must be proficient in standard office software, including word processing, spreadsheets, and presentation tools, and be adaptable to learning new systems. A keen eye for detail, strong problem-solving abilities, and a proactive approach to anticipating the needs of executives are essential for success in this role. This is an excellent opportunity for an experienced administrative professional to become an integral part of a supportive team and contribute to the efficiency of executive operations. You will act as a gatekeeper and facilitator, ensuring that executives can focus on strategic priorities with seamless administrative backing.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars and schedules.
- Arrange complex domestic and international travel.
- Prepare and edit correspondence, reports, and presentations.
- Screen phone calls and manage incoming communications.
- Organize and maintain filing systems and databases.
- Assist with meeting preparation, including agenda creation and minute-taking.
- Coordinate special projects and events as needed.
- Handle confidential information with discretion.
- Provide general administrative support to the executive team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, preferably supporting senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently and proactively.
- Experience with office management systems and virtual collaboration tools is a plus.
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Administrative Operations Manager
610000 Nghia Hoa
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Our client is seeking a highly organized and proactive Administrative Operations Manager to oversee and optimize the daily operations of their office in **Pleiku, Gia Lai, VN**. This role is critical for ensuring the smooth and efficient functioning of the workplace, supporting staff, and managing resources effectively.
The successful candidate will be responsible for a wide range of administrative functions, including office management, vendor relations, budget tracking, staff support, and process improvement. You will act as a central point of contact for internal queries and external service providers, ensuring a productive and professional work environment.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated and experienced administrative professional to lead operations and contribute significantly to the success of the team in **Pleiku, Gia Lai, VN**.
The successful candidate will be responsible for a wide range of administrative functions, including office management, vendor relations, budget tracking, staff support, and process improvement. You will act as a central point of contact for internal queries and external service providers, ensuring a productive and professional work environment.
Key Responsibilities:
- Overseeing the day-to-day operations of the office to ensure efficiency and productivity.
- Managing office supplies, equipment, and facilities, ensuring they are well-maintained and stocked.
- Developing and managing the administrative budget, tracking expenses, and reporting on financial performance.
- Supervising and training administrative staff, providing guidance and support.
- Establishing and maintaining strong relationships with vendors, negotiating contracts, and ensuring quality service delivery.
- Implementing and improving administrative policies and procedures to enhance operational effectiveness.
- Coordinating internal events, meetings, and travel arrangements for staff.
- Ensuring a safe, clean, and welcoming office environment for all employees and visitors.
- Managing the reception area and ensuring professional handling of inquiries and visitors.
- Overseeing mail distribution, courier services, and general office communications.
- Developing and implementing onboarding processes for new administrative hires.
- Assisting with human resources functions such as payroll processing and employee records management.
- Troubleshooting and resolving operational issues as they arise.
- Maintaining accurate records and databases related to office operations.
- Liaising with IT support to ensure technology infrastructure functions smoothly.
- Implementing and managing security protocols for the office premises.
- Driving initiatives for office sustainability and cost reduction.
- Acting as a key point of contact for building management and maintenance services.
Qualifications:
- Proven experience as an Office Manager, Operations Manager, or in a similar administrative leadership role.
- Strong understanding of office management principles and best practices.
- Excellent organizational and time-management skills, with the ability to multitask effectively.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
- Strong vendor management and negotiation skills.
- Experience in budget management and financial reporting.
- Excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels and external stakeholders.
- Problem-solving abilities and a proactive approach to identifying and resolving issues.
- Leadership experience, with the ability to motivate and manage a team.
- Detail-oriented with a commitment to accuracy and quality.
- Ability to work independently and as part of a team.
- A degree in Business Administration or a related field is an advantage.
This is an excellent opportunity for a dedicated and experienced administrative professional to lead operations and contribute significantly to the success of the team in **Pleiku, Gia Lai, VN**.
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Office Manager
94000 Dinh An
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Our client, a thriving business in Can Tho, is looking for a highly organized and proactive Office Manager to ensure the smooth and efficient operation of their administrative functions. This role is central to maintaining a productive and welcoming work environment. You will be responsible for a wide range of administrative tasks, including managing office supplies and inventory, overseeing facility maintenance, coordinating meetings and travel arrangements, and supporting HR functions. The Office Manager will also act as the primary point of contact for visitors and external vendors, manage office communications, and ensure adherence to company policies and procedures. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively. Strong communication and interpersonal skills are essential for interacting with staff, clients, and suppliers. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and experience with administrative support are required. A background in office administration, secretarial work, or a related field is preferred. You should be a self-starter, capable of working independently and taking initiative to improve office processes. This role offers a great opportunity to contribute to the daily success of a growing company and to develop your administrative career. The ability to handle confidential information with discretion is also important. We are looking for someone who is reliable, efficient, and possesses a positive attitude. The Office Manager will play a vital role in supporting the entire team and ensuring that the office runs like a well-oiled machine. If you are a detail-oriented individual with a passion for organization and efficiency, we encourage you to apply for this rewarding position.
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Remote Executive Administrative Assistant
25000 Thai Nguyen , Thai Nguyen
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote position demands exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings and appointments, preparing reports and presentations, and coordinating travel arrangements. The ideal candidate will possess a strong command of virtual communication tools and project management software, enabling seamless collaboration with remote teams. You will act as a gatekeeper, managing correspondence and communications, and ensuring that the executives' time is utilized efficiently. Discretion and confidentiality are paramount, as you will be handling sensitive information. Your responsibilities will also extend to preparing meeting agendas, taking minutes, and following up on action items. A proactive approach to anticipating the needs of the executives and identifying potential issues before they arise is highly valued. You will also be expected to assist with ad-hoc projects and research as needed. The ability to work independently, with minimal supervision, and maintain a high level of professionalism at all times is crucial. Excellent written and verbal communication skills, along with superior interpersonal skills, are essential for interacting with internal and external stakeholders. This is an exceptional opportunity for an experienced administrative professional to contribute to executive success within a dynamic, remote-first organization. The role offers flexibility and the chance to make a significant impact from anywhere. Our client values efficiency, reliability, and a commitment to excellence. This remote role is associated with our operations in **Thai Nguyen, Thai Nguyen, VN**, providing a vital support function from a distance.
Responsibilities:
Responsibilities:
- Manage complex executive calendars, scheduling meetings, and appointments with precision.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and integrity.
- Screen and prioritize incoming communications, responding or redirecting as appropriate.
- Prepare meeting materials, take minutes, and track action items.
- Conduct research and compile information for various projects as requested.
- Provide support for ad-hoc administrative tasks and special projects.
- Proactively identify and resolve administrative challenges to ensure smooth workflow.
- Serve as a primary point of contact for internal and external stakeholders.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills.
- Proficiency in calendar management, scheduling, and travel coordination.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Ability to work independently, prioritize tasks, and meet deadlines effectively.
- Discretion and a high level of professionalism.
- Experience in a remote work setting is highly preferred.
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Senior Administrative Assistant - Remote Operations
000000 My Tho, Tien Giang
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Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team and support their expanding remote operations. This is a fully remote, client-facing role requiring exceptional communication skills and the ability to manage multiple priorities effectively. You will be responsible for providing comprehensive administrative support to a team of executives, ensuring smooth day-to-day operations within a virtual environment. Key responsibilities include managing complex calendars, coordinating virtual meetings and events, preparing reports and presentations, handling correspondence, and maintaining organized digital filing systems. You will also be involved in travel arrangements (when applicable for virtual pre-approvals), expense reporting, and acting as a key point of contact for internal and external stakeholders. The ideal candidate will have a proven track record in administrative support, proficiency with remote collaboration tools (e.g., Zoom, Microsoft Teams, Slack), and advanced knowledge of office software suites. A strong understanding of virtual office etiquette and best practices for remote team collaboration is essential. This role demands a high degree of autonomy, meticulous attention to detail, and the ability to anticipate needs and solve problems proactively. If you thrive in a remote-first setting and possess the skills to excel in a demanding administrative capacity, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate complex travel arrangements for virtual engagements.
- Prepare, proofread, and edit documents, reports, and presentations with a high degree of accuracy.
- Handle incoming and outgoing correspondence, including emails and other digital communications.
- Maintain and organize digital files and records in accordance with company policies.
- Liaise with internal departments and external partners to ensure seamless project execution.
- Assist with the preparation and submission of expense reports.
- Provide general administrative support and handle ad-hoc tasks as assigned.
- Proactively identify and resolve administrative challenges in a remote work environment.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably in a remote setting.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools and project management software.
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a remote team.
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6
Remote Administrative Operations Coordinator
70000 My Tho, Tien Giang
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Our client is seeking a highly organized and efficient Remote Administrative Operations Coordinator to support their administrative functions. This is a fully remote position requiring excellent organizational skills, attention to detail, and the ability to manage various administrative tasks independently. You will be responsible for coordinating office supplies, managing digital documentation, scheduling virtual meetings, and assisting with general administrative duties to ensure the smooth operation of the organization. The ideal candidate will be proficient in common office software and communication tools, possess strong time management skills, and be adept at problem-solving. You will play a crucial role in maintaining administrative efficiency and supporting the team's productivity from a remote setting. This role demands a proactive approach, strong communication abilities, and a commitment to maintaining a well-organized and functional remote workspace. We are looking for a reliable and detail-oriented individual who can work autonomously and contribute effectively to our team's success. Your ability to manage multiple tasks and deadlines while maintaining accuracy will be key. This position offers the flexibility of remote work coupled with the opportunity to be an integral part of our administrative operations.
Responsibilities:
Qualifications:
Responsibilities:
- Coordinate the ordering and inventory of office supplies and equipment.
- Manage and organize digital filing systems and document repositories.
- Schedule virtual meetings and manage associated logistics.
- Assist with the preparation of reports, presentations, and other documents.
- Handle incoming and outgoing correspondence and communications.
- Provide support for onboarding new remote employees.
- Maintain databases and update records as needed.
- Assist in coordinating company-wide events or initiatives as required.
- Liaise with vendors and service providers for administrative needs.
- Ensure efficient administrative processes and workflows are maintained.
Qualifications:
- Proven experience in an administrative or office coordination role.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Good written and verbal communication skills.
- Ability to work independently and proactively.
- Strong problem-solving skills.
- Reliable internet connection and a dedicated home office space.
- Experience in a remote work environment is a plus.
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7
Remote Executive Assistant
81000 Long Binh
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Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Assistant to provide comprehensive support to senior management. This is a fully remote position, allowing you to work from the comfort of your home office. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a proven ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. This role requires a strong command of English, both written and spoken, and proficiency in various office software suites. You will act as a gatekeeper and point of contact for executives, ensuring efficient communication flow and smooth day-to-day operations. The ability to anticipate needs, problem-solve independently, and maintain a high level of professionalism at all times is crucial. This is an excellent opportunity for a motivated individual looking to contribute to a dynamic organization while enjoying the flexibility of remote work. We are looking for someone who is self-motivated, reliable, and has a strong work ethic. You must have a stable internet connection and a dedicated workspace to perform your duties effectively. The role involves extensive use of digital communication tools and collaboration platforms.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and organize executive calendars, scheduling appointments and meetings across multiple time zones.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and prepare briefing materials for meetings.
- Assist with project management tasks and follow up on action items.
- Manage expense reporting and process invoices.
- Serve as a liaison between executives and internal/external stakeholders.
- Maintain and organize digital filing systems.
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or similar role.
- Excellent command of the English language, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills.
- High level of discretion and confidentiality.
- Experience with video conferencing and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Self-motivated, proactive, and able to work independently with minimal supervision.
- Reliable internet connection and a suitable home office setup.
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Office Manager
550000 Da Nang , Da Nang
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Our client is seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of their office in **Da Nang, Da Nang, VN**. This is an on-site position requiring your consistent presence. You will be responsible for ensuring the smooth and efficient functioning of the office environment, managing administrative tasks, and providing support to the executive team and staff. Key responsibilities include managing office supplies, coordinating meeting schedules, handling correspondence, organizing travel arrangements, and maintaining office records. You will also play a vital role in supervising administrative staff, managing vendor relationships, and ensuring compliance with office policies and procedures. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Strong communication and interpersonal abilities are essential for interacting effectively with staff, visitors, and external partners. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is required. Experience in facilities management and a basic understanding of bookkeeping or financial administration would be advantageous. You should be a problem-solver, capable of anticipating needs and proactively addressing challenges. The ability to multitask and prioritize effectively in a fast-paced environment is crucial. We are looking for a reliable, dedicated individual who can create a positive and productive work atmosphere. This role offers an excellent opportunity to contribute to the operational efficiency of our client's business. Your efforts will ensure that the office runs seamlessly, allowing other teams to focus on their core responsibilities.
Location: Da Nang, Da Nang, VN
Location: Da Nang, Da Nang, VN
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