Explore administrative job opportunities that match your skills. These roles involve providing support to ensure efficient office operations. Common responsibilities include managing correspondence, scheduling appointments, and maintaining records. Strong organizational and communication skills are needed for success in administrative positions.1 558 Administrative jobs in Vietnam
Senior Executive Assistant
870000 Long Xuyen, An Giang
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Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to senior leadership in Long Xuyen, An Giang, VN . This role demands exceptional administrative, organizational, and communication skills. The ideal candidate will be adept at managing complex schedules, coordinating meetings, handling confidential information, and anticipating the needs of executives. You will be the right-hand person, ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated administrative professional to support key leaders in Long Xuyen, An Giang, VN . If you thrive on ensuring seamless operations and providing top-tier executive support, we encourage you to apply.
Key Responsibilities:
- Manage and coordinate complex calendars, ensuring no conflicts and efficient time allocation for executives.
- Schedule and organize meetings, conferences, and travel arrangements, both domestic and international.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare background materials for meetings and projects.
- Manage travel logistics, including booking flights, accommodation, and ground transportation.
- Maintain confidential files and records with utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with the preparation of budgets and expense reports.
- Handle special projects and ad-hoc assignments as required by executives.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Provide a high level of professionalism and support in all interactions.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Exceptional organizational and time-management skills with a proven ability to multitask and prioritize.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Discretion and confidentiality are paramount.
- Proactive attitude and ability to anticipate needs and solve problems independently.
- Attention to detail and accuracy in all tasks.
- Experience working in a fast-paced environment is essential.
- Familiarity with local business etiquette in the Long Xuyen, An Giang, VN area is beneficial.
This is an excellent opportunity for a dedicated administrative professional to support key leaders in Long Xuyen, An Giang, VN . If you thrive on ensuring seamless operations and providing top-tier executive support, we encourage you to apply.
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Senior Executive Assistant, Global Operations
59000 An Thanh
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Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, requiring exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost care. As a remote-first organization, you will leverage advanced communication and collaboration tools to ensure seamless support. Key responsibilities include acting as a primary point of contact, screening and prioritizing communications, conducting research, and organizing virtual meetings and events. The ideal candidate will possess excellent written and verbal communication skills, a meticulous attention to detail, and a strong command of office productivity software. A proven ability to anticipate needs, problem-solve independently, and maintain a high level of professionalism in a remote setting is crucial. You will also be responsible for managing expense reports, assisting with project coordination, and proactively identifying ways to improve administrative processes. Experience supporting C-level executives in a similar capacity is highly preferred. If you are a motivated and efficient professional with a passion for providing exceptional support in a remote work environment, we encourage you to apply. Your dedication and organizational prowess will be invaluable to our leadership team's effectiveness.
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Executive Administrative Assistant
70000 An Thanh
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We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Ho Chi Minh City, Ho Chi Minh, VN . This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings, making travel arrangements, and preparing reports and presentations. Key duties include screening and prioritizing communications, handling confidential information with utmost professionalism, and acting as a liaison between executives and internal/external stakeholders. You will also manage office supplies, coordinate meeting logistics, and assist with special projects as needed. The ideal candidate will possess outstanding organizational and time management skills, along with strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools. Excellent written and verbal communication skills are essential, as is a positive and adaptable attitude. You should be adept at anticipating needs and proactively addressing potential issues. Experience supporting C-level executives is highly desirable. This position requires a high level of professionalism, initiative, and problem-solving ability. The ability to work independently while maintaining strong working relationships across the organization is crucial. A commitment to providing exceptional administrative support is expected. If you are a motivated individual with a passion for organization and efficiency, and you thrive in a dynamic corporate setting, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and arrange domestic and international travel.
- Prepare correspondence, reports, and presentations.
- Screen and prioritize incoming communications.
- Handle confidential information with discretion.
- Schedule and prepare for meetings, including taking minutes.
- Manage office supplies and equipment.
- Serve as a point of contact for internal and external inquiries.
- Assist with special projects and events.
- Provide general administrative support to executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and professionalism in handling confidential information.
- Ability to multitask and prioritize effectively.
- Proactive and resourceful problem-solving skills.
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Remote Executive Assistant
650000 Nha Trang, Khanh Hoa
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Our client is seeking a highly organized and proactive Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced, virtual environment. The ideal candidate will be a self-starter, adept at managing schedules, coordinating communications, and handling confidential information with discretion.
Responsibilities:
Qualifications:
This is a remote position offering a flexible work environment. If you are a highly organized professional looking to support key leaders, apply now!
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate logistics for virtual meetings, including preparing agendas and taking minutes.
- Conduct research and prepare background materials for meetings and projects.
- Manage and organize digital files and records, ensuring easy accessibility.
- Handle confidential and sensitive information with the utmost discretion.
- Proactively identify and address potential scheduling conflicts or issues.
- Assist with expense reporting and budget tracking.
- Act as a primary point of contact for internal and external stakeholders.
- Anticipate needs and provide proactive support to executives.
- Manage personal tasks and errands for executives as needed.
- Coordinate special projects and initiatives as assigned.
- Streamline administrative processes for efficiency.
- Maintain a high level of professionalism and confidentiality at all times.
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in calendar management, scheduling software, and productivity suites (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a remote setting.
- Strong problem-solving abilities and resourcefulness.
- Detail-oriented with a commitment to accuracy.
- Experience with project management tools is a plus.
- Ability to work independently with minimal supervision.
- A positive and professional demeanor.
This is a remote position offering a flexible work environment. If you are a highly organized professional looking to support key leaders, apply now!
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Executive Assistant to CEO
35000 Thai Binh , Thai Binh
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Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer in Thai Binh, Thai Binh, VN . This role is integral to the smooth operation of the executive office, requiring exceptional administrative skills, strong attention to detail, and the ability to anticipate needs and manage priorities effectively. The ideal candidate will possess a polished demeanor, excellent communication skills, and a high level of professionalism.
Your responsibilities will encompass managing the CEO's complex calendar, scheduling meetings, and coordinating travel arrangements, including flights, accommodations, and ground transportation. You will be responsible for preparing meeting agendas, taking minutes, and distributing follow-up action items. Furthermore, you will handle confidential information with the utmost discretion, manage incoming correspondence, and prepare reports and presentations. The ability to multitask and prioritize effectively in a fast-paced environment is crucial.
Key responsibilities include:
Qualifications:
This position offers a competitive salary and benefits package, along with the opportunity to work closely with the leadership team of a growing organization.
Your responsibilities will encompass managing the CEO's complex calendar, scheduling meetings, and coordinating travel arrangements, including flights, accommodations, and ground transportation. You will be responsible for preparing meeting agendas, taking minutes, and distributing follow-up action items. Furthermore, you will handle confidential information with the utmost discretion, manage incoming correspondence, and prepare reports and presentations. The ability to multitask and prioritize effectively in a fast-paced environment is crucial.
Key responsibilities include:
- Managing the CEO's calendar, including scheduling meetings, appointments, and travel.
- Coordinating all aspects of domestic and international travel arrangements.
- Screening and prioritizing communications, including emails and phone calls.
- Preparing correspondence, reports, and presentations as required.
- Taking accurate minutes during meetings and distributing action items promptly.
- Organizing and maintaining filing systems, both physical and digital.
- Acting as a primary point of contact for internal and external stakeholders.
- Handling confidential and sensitive information with discretion.
- Conducting research and compiling information for various projects.
- Proactively identifying and resolving potential scheduling conflicts or logistical issues.
- Assisting with event planning and coordination for executive meetings and company functions.
- Providing general administrative support to the executive office.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills in English and Vietnamese.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage a high-volume workload.
- Proactive approach and strong problem-solving abilities.
- Experience with travel booking and expense management.
- A professional and positive attitude.
- Attention to detail and accuracy.
This position offers a competitive salary and benefits package, along with the opportunity to work closely with the leadership team of a growing organization.
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Executive Assistant to Director - Strategic Operations
23000 Phuong Son
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Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their Director of Strategic Operations in **Thai Nguyen, Thai Nguyen, VN**. This role demands exceptional administrative skills, discretion, and the ability to manage a wide range of tasks efficiently. You will be responsible for managing the Director's calendar, coordinating complex travel arrangements, preparing meeting agendas and minutes, and handling confidential correspondence. A key aspect of this role involves supporting strategic planning processes, including data gathering, presentation preparation, and follow-up on action items. You will act as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. The ideal candidate is a meticulous planner, capable of anticipating needs and proactively solving problems. Proficiency in office productivity software, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is essential. You should be adept at multitasking, prioritizing workload, and working under pressure to meet deadlines. Experience in a corporate environment, particularly supporting senior leadership, is highly valued. This hybrid role offers a blend of in-office collaboration and remote flexibility. Our client prides itself on fostering a professional and supportive work environment. Join our team in **Thai Nguyen, Thai Nguyen, VN** and play a vital role in the seamless execution of strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and optimize the Director's complex calendar and schedule appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Take accurate minutes at meetings and track action items.
- Conduct research and compile data to support strategic projects.
- Serve as a liaison between the Director and other departments, employees, and external partners.
- Handle confidential information with the utmost discretion.
- Manage office supplies and administrative processes.
- Assist with event planning and coordination as needed.
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 4 years of experience as an Executive Assistant or in a similar administrative support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills in Vietnamese, with English proficiency a strong plus.
- High level of professionalism, discretion, and a proactive attitude.
- Ability to multitask and prioritize effectively in a fast-paced environment.
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Executive Assistant to CEO
05000 Phan Thiet, Binh Thuan
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the Chief Executive Officer in **Phan Thiet, Binh Thuan, VN**. This role demands exceptional administrative skills, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules effectively. The ideal candidate will be a trusted partner, ensuring the CEO's productivity and facilitating seamless communication.
Key Responsibilities:
Qualifications:
This is a remote position offering flexibility and the opportunity to work closely with top leadership. Our client provides a competitive salary and benefits package commensurate with experience. If you are a highly organized and proactive administrative professional ready to support a dynamic CEO, apply today.
Key Responsibilities:
- Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements, with a focus on efficiency and conflict resolution.
- Coordinate and prepare materials for executive meetings, board meetings, and presentations, ensuring all necessary documentation is readily available.
- Handle confidential information with the utmost discretion and integrity.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding or redirecting as appropriate.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, optimizing itineraries for time and cost-effectiveness.
- Prepare expense reports, invoices, and other financial documentation accurately and in a timely manner.
- Conduct research on various topics as requested by the CEO, summarizing findings concisely.
- Manage and organize physical and digital filing systems, ensuring easy retrieval of information.
- Liaise with internal departments and external stakeholders on behalf of the CEO.
- Anticipate the CEO's needs and proactively address potential issues.
- Manage special projects and initiatives as assigned by the CEO.
- Provide administrative support to other senior executives as needed.
- Maintain a professional and positive demeanor at all times.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience as an Executive Assistant or similar role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- High level of discretion and confidentiality.
- Experience with travel arrangements and expense reporting.
- Adaptability and flexibility to manage changing priorities.
- Professional demeanor and strong interpersonal skills.
This is a remote position offering flexibility and the opportunity to work closely with top leadership. Our client provides a competitive salary and benefits package commensurate with experience. If you are a highly organized and proactive administrative professional ready to support a dynamic CEO, apply today.
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Senior Administrative Officer
56000 Haiphong , Haiphong
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Our client is seeking a highly organized and proactive Senior Administrative Officer to join their dynamic team in **Haiphong, Hai Phong, VN**. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively. The Senior Administrative Officer will be responsible for providing comprehensive administrative support across various departments, ensuring smooth day-to-day operations. Key responsibilities include managing correspondence, maintaining filing systems, scheduling appointments and meetings, preparing reports and presentations, and assisting with travel arrangements. You will also be involved in coordinating office events, managing office supplies, and liaising with vendors and clients. This position offers a hybrid work model, combining the flexibility of remote work with the collaboration of an office environment. Successful candidates will possess a Bachelor's degree in Business Administration, Management, or a related field, coupled with at least 5 years of progressive experience in an administrative capacity. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent interpersonal and problem-solving skills are crucial, as is the ability to maintain confidentiality and handle sensitive information with discretion. If you are a results-oriented individual with a passion for creating efficient administrative processes and supporting a high-performing team, we encourage you to apply. Experience with (Specific CRM or ERP software, e.g., SAP, Oracle) is a plus. The ideal candidate will be a self-starter, able to work independently and as part of a team, demonstrating strong initiative and a commitment to exceeding expectations. We are looking for someone who can anticipate needs and proactively address challenges to ensure optimal operational efficiency. Your ability to adapt to changing priorities and manage time effectively will be key to your success in this role. Join us and contribute to a supportive and professional work environment.
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Office Manager & Administrative Lead
700000 An Thanh
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Job Description
Our client is seeking a proactive and highly organized Office Manager to oversee the administrative functions of their dynamic team. This role is pivotal in ensuring the smooth operation of the office environment, managing day-to-day activities, and supporting staff. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings and travel, handling correspondence, and maintaining office systems. A key aspect of this role involves implementing efficient administrative processes and supporting the overall productivity of the organization.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage the day-to-day operations of the office, ensuring a productive and organized work environment.
- Oversee the procurement and management of office supplies, equipment, and vendor relationships.
- Coordinate and schedule internal and external meetings, including preparing agendas and taking minutes.
- Manage travel arrangements and accommodations for staff as needed.
- Handle incoming and outgoing mail, emails, and other correspondence.
- Maintain organized filing systems, both physical and digital.
- Act as the first point of contact for visitors and address inquiries.
- Assist with onboarding new employees, including administrative setup.
- Implement and improve administrative policies and procedures.
- Provide general administrative support to the management team.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Minimum of 3 years of experience in office management or a similar administrative role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with office management software and systems is a plus.
- Ability to multitask and prioritize tasks effectively.
- Discretion and professionalism in handling confidential information.
- Proactive and detail-oriented approach to problem-solving.
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Remote Executive Administrative Assistant
670000 Nha Trang, Khanh Hoa
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our leadership team. This role is critical in ensuring the smooth and efficient operation of daily administrative tasks, allowing our executives to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements (flights, accommodations, visas) with meticulous attention to detail.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Conduct research on various topics as needed by the executive team.
- Screen and prioritize incoming communications, including emails and phone calls, and redirect them as appropriate.
- Handle confidential information with the utmost discretion and integrity.
- Assist with the preparation of board materials and meeting minutes.
- Manage and organize digital files and document systems, ensuring easy retrieval.
- Coordinate internal and external meetings, including virtual platforms, ensuring all participants have necessary information and access.
- Process expense reports and manage invoices.
- Proactively identify and address potential issues before they impact executive productivity.
- Collaborate with other administrative staff to ensure seamless workflow and support across the organization.
- Maintain a comprehensive understanding of company policies and procedures to effectively support executives.
- Act as a liaison between executives and internal/external stakeholders.
- Provide ad-hoc support for special projects as assigned.
- Adapt to evolving priorities and manage multiple tasks efficiently in a fast-paced environment.
- Proven experience as an Executive Administrative Assistant or in a similar high-level administrative role.
- Excellent time management and organizational skills, with the ability to multitask and prioritize effectively in a remote setting.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills in English.
- Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Discretion and a high degree of confidentiality.
- Exceptional problem-solving abilities and a proactive approach.
- Ability to work independently with minimal supervision and as part of a distributed team.
- High school diploma or equivalent; further qualifications in office administration are a plus.
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