341 Admin Support jobs in Vietnam

Mô tả công việc:

(Mức lương: triệu VNĐ)

• Phụ trách vận hành hệ thống nội bộ trên máy tính phục vụ cho hoạt động kho và giao hàng.
• Tiếp nhận cuộc gọi và giải đáp thắc mắc của khách hàng liên quan đến việc giao hàng.
• Liên hệ với nhân viên giao hàng/cửa hàng để xử lý sự cố phát sinh trong quá trình giao hàng.
• Kiểm tra và xử lý đồ nội thất trước/sau khi giao (đối với hàng nặng sẽ thực hiện bởi 2 người).
• Phối hợp với các công ty đối tác để cải thiện hoạt động kho và giao hàng.
• Hỗ trợ hành chính và vận hành hằng ngày cho phòng ban.
• Thực hiện các công việc khác theo sự phân công của Ban Quản lý.

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

• Mức lương: 10 – 13 triệu gross

• Fresher: 10 – 11 triệu gross

• Ứng viên có 1 – 2 năm kinh nghiệm: tối đa 13 triệu gross

• Thời gian làm việc

• Theo ca, thay đổi hằng tháng

• Nghỉ trưa 1 tiếng.

• Sẵn sàng làm việc theo ca, bao gồm Thứ Bảy/Chủ Nhật và các ngày lễ Tết.

• Phúc lợi

• Thưởng 2 lần/năm (năm 2023 tổng thưởng trên 3 tháng lương).

• Xét tăng lương 1 lần/năm (tháng 4).
• Đóng BHXH trên lương thực nhận, kèm bảo hiểm tai nạn 24/7.
• Hỗ trợ tham gia các khóa đào tạo chuyên môn và ngoại ngữ.

Yêu cầu bằng cấp (tối thiểu): Trung cấp - Nghề

Yêu cầu công việc:

Bắt buộc:

• Tuổi từ 24 ~ 35.
• Trình độ tiếng Anh từ tiền trung cấp trở lên.
• Kinh nghiệm làm việc 1 – 2 năm.
• Kỹ năng giao tiếp tốt.
• Tốt nghiệp cao đẳng/trung cấp nghề trở lên.
• Thành thạo tin học văn phòng, đặc biệt là Excel.
• Có thể mở cho ứng viên mới tốt nghiệp các ngành liên quan như kinh tế, quản trị kinh doanh, ngôn ngữ, v.v.

Ưu tiên:

• Kinh nghiệm làm việc trong lĩnh vực Logistics.
• Có tinh thần cải thiện, sẵn sàng thay đổi và thử thách bản thân.
• Chủ động, ham học hỏi, cam kết với công việc.

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Hỗ Trợ Kinh Doanh - Sales Admin,Thư Ký - Trợ Lý,Vận Hành IT - IT Helpdesk

Trung cấp - Nghề

1 - 2 năm

I'm looking for my next teammate. Could it be you?

Khải Hoàn Land is entering an exciting chapter: a
big expansion in Q4 2025
and a
high-growth 2026
ahead. To make this happen, I need a
Sales Admin
who can be the backbone of our sales team.

Here's the good news You
don't need experience in real estate.

We'll
train you from A–Z
. What matters is your
English skills, energy, and willingness to grow.

What you'll get as my teammate:

• 13th month salary
• ESOP – yes, you grow with the company
• Full competitive package
• A seat in one of the most
  dynamic & innovative real estate groups
  in Vietnam
• And, not to forget, we're an
  HR Asia Award winner
  – meaning people here really matter.

We don't just want someone to "do admin work."

We want a
partner in growth
– someone who keeps our team sharp, organized, and ready to close deals faster than ever.
This isn't just a job. It's a chance to grow with a team that values ambition, creativity, and trust.

If you're looking for a place where you're not just a number, but a
valued teammate in an ambitious journey
, let's talk.

If you want to build your career in a place where you're more than an employee — where you're a
teammate on a winning journey
— let's talk.

DM me or apply directly – your future in real estate might start here.

Phụ trách vận hành hệ thống nội bộ phục vụ cho hoạt động kho hàng và giao nhận trên máy tính.

Tiếp nhận và xử lý cuộc gọi, yêu cầu từ khách hàng liên quan đến hoạt động giao hàng.

Phối hợp với nhân viên giao hàng/cửa hàng để giải quyết các vấn đề phát sinh trong quá trình giao nhận.

Kiểm tra và xử lý hàng hóa (nội thất) trước và sau khi giao hàng (đối với hàng nặng sẽ làm việc theo nhóm 2 người).

Hợp tác với các công ty đối tác nhằm cải thiện quy trình kho và giao hàng.

Hỗ trợ hành chính và vận hành hàng ngày cho bộ phận.

Thực hiện các công việc phát sinh khác theo chỉ đạo của Ban quản lý.

Yêu cầu

Bắt buộc:

Độ tuổi: 24 35 tuổi

Trình độ tiếng Anh: từ trung cấp sơ cấp trở lên (pre-intermediate)

Từ 12 năm kinh nghiệm làm việc

Kỹ năng giao tiếp tốt

Tốt nghiệp cao đẳng nghề trở lên

Thành thạo MS Office (đặc biệt Excel) , sử dụng máy tính tốt

Mở cửa đón nhận ứng viên mới tốt nghiệp các ngành liên quan: Kinh tế, Quản trị Kinh doanh, Ngôn ngữ, v.v.

Ưu tiên:

Có kinh nghiệm trong lĩnh vực Logistics / giao nhận

Có tinh thần cầu tiến , sẵn sàng thay đổi và đón nhận thử thách mới

Chủ động, học hỏi nhanh, có tinh thần trách nhiệm cao

Địa điểm làm việc: Bình Dương

Lương: 1000K K VND một tháng

Loại hình công việc: Thỏa thuận thời gian

Yêu cầu:

Quyền lợi: Chăm Sóc Sức Khỏe, Cơ Hội Phát Triển, Chế độ bảo hiểm, Môi Trường Năng động

Hạn nộp:

Kinh nghiệm: 1 - 3 năm

Bằng cấp: Đại học

Lĩnh vực: Dịch vụ -Logistics/ Xuất nhập khẩu - Logistics, Quản lý hệ thống vận tải, Xuất Nhập Khẩu, Điều Phối Vận Tải, Dịch Vụ Vận Hành

Kỹ năng: Quản Lý Vận Hành, Warehouse, Tin Học Văn Phòng, Kỹ Năng Giao Tiếp

Số lượng cần tuyển: 1

Giới tính: Không yêu cầu

Location: Hanoi, Vietnam
We Elevate. Your Career

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don't just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

Join us as a
Admin Support 7-Month

Your Main Responsibilities
Overall Description
Responsible for all administrative processes and tasks that support the Existing Installation Department.

Education
College or University Degree

Other Skills

• Good at communication & interpersonal skill
• Good time management and planning skill, well-organized
• Customer orientation
• MS Office

Professional Experience

• Minimum one- year working experience at supporting/ administrative position
• Experienced in construction industry is an advantage
• Experienced in SAP is an advantage

Languages
English

What You Bring
Process Control

"Efficient and effective process"

• Interdepartmental Coordination:

• Follow up on Engineering and Installation (EI) processes with Safety, Technical Field Team (TF), and Finance (FIN) departments.

• Coordinate monthly training schedules with TF and Safety departments.

• Customer and Project Management:

• Send maintenance schedules to customers and consolidate documentation.

• Update project names and statuses in SHAPE system via BSC as needed.
• Address customer inquiries relating to maintenance schedules and ensure timely communication.

• Prepare personnel capability profiles as required

• Hand-over support:

• Receive TEMP. Ensure the documents comply with regulated process

• Report to the hotline and notify BSC to enter the SHAPE system, create new elevator codes in the system
• Check PPM warranty, ensure everything is completed with no defects.

• Complete NI handover documents

• Procurement and Supplies:

• Manage, make PR and distribute EI stationaries, PPE request, CPSI, logbook, jumper… to field staff

• Financial Administration:

• Process departmental payments and store documents on Concur.

• Ensure all financial transactions are handled efficiently.

• Documentation and Reporting:

• Compile Sup scorecards, checklist

• Store and package documents appropriately for customer delivery.

• Timekeeping and Engagement:

• Prepare timesheet, control overtime, and compile reports.

• Support company-wide engagement activities in-terms of communication or ad-hoc tasks as needed

• Directly organize EI team's events.

• Logistics and Support:

• Manage meeting logistics and arrange travel for the team, including booking hotels and flights.

What's in it for you?

• Join our purpose-driven organization. Help shape an industry in which two billion people rely on our products and services every day.
• Your development matters to us. We help you grow by offering the support you need to develop your skills and access a rewarding and fulfilling career.
• Thrive in a diverse and supportive culture. Through local and global initiatives, we promote a culture of inclusion which celebrates diversity and ensures that everyone feels valued.

Location: Hanoi, Vietnam

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don't just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

Join us as a

Overall Description

Responsible for all administrative processes and tasks that support the Existing Installation Department.

Education

College or University Degree

Other skills

• Good at communication & interpersonal skill
• Good time management and planning skill, well-organized
• Customer orientation
• MS Office

Professional experience

• Minimum one- year working experience at supporting/ administrative position
• Experienced in construction industry is an advantage
• Experienced in SAP is an advantage

Languages

English

Process Control

"Efficient and effective process"

• Interdepartmental Coordination:

• Follow up on Engineering and Installation (EI) processes with Safety, Technical Field Team (TF), and Finance (FIN) departments.

• Coordinate monthly training schedules with TF and Safety departments.

• Customer and Project Management:

• Send maintenance schedules to customers and consolidate documentation.

• Update project names and statuses in SHAPE system via BSC as needed.
• Address customer inquiries relating to maintenance schedules and ensure timely communication.

• Prepare personnel capability profiles as required

• Hand-over support:

• Receive TEMP. Ensure the documents comply with regulated process

• Report to the hotline and notify BSC to enter the SHAPE system, create new elevator codes in the system
• Check PPM warranty, ensure everything is completed with no defects.

• Complete NI handover documents

• Procurement and Supplies:

• Manage, make PR and distribute EI stationaries, PPE request, CPSI, logbook, jumper… to field staff

• Financial Administration:

• Process departmental payments and store documents on Concur.

• Ensure all financial transactions are handled efficiently.

• Documentation and Reporting:

• Compile Sup scorecards, checklist

• Store and package documents appropriately for customer delivery.

• Timekeeping and Engagement:

• Prepare timesheet, control overtime, and compile reports.

• Support company-wide engagement activities in-terms of communication or ad-hoc tasks as needed

• Directly organize EI team's events.

• Logistics and Support:

• Manage meeting logistics and arrange travel for the team, including booking hotels and flights.

• Join our purpose-driven organization. Help shape an industry in which two billion people rely on our products and services every day.
• Your development matters to us. We help you grow by offering the support you need to develop your skills and access a rewarding and fulfilling career.
• Thrive in a diverse and supportive culture. Through local and global initiatives, we promote a culture of inclusion which celebrates diversity and ensures that everyone feels valued.

Location:
Ho Chi Minh, VN, VN

Global Business Unit:

Job Function: Marketing

Requisition Number:

Description:

DKSH is the leading Market Expansion Services provider with a focus on Asia. The Group helps other companies and brands to grow in the Consumer Goods, Healthcare, Performance Materials and Technology sectors. DKSH's portfolio of services includes sourcing, market insights, marketing and sales, distribution and logistics as well as after-sales services. Publicly listed on the SIX Swiss Exchange, the Group operates in 35 markets with 33,000 specialists, generating net sales of CHF 11.3 billion in 2018. With its strong Swiss heritage and long business tradition since 1865, DKSH is deeply rooted in Asia Pacific.

DKSH Vietnam Internship Program has 04 main intakes including April, July and October in a year and offers students a unique opportunity to gain practical experience in a dynamic global company. Interns can work alongside industry professionals, develop their skills, and gain valuable insights into the business world. This program is designed to enhance career readiness and provide a solid foundation for future success. Join us to kickstart your professional journey with DKSH.

Join our 3-month program for extensive on-job-training, mentorship and expand career opportunities. There are available positions for 04 Business Units and Others in Ho Chi Minh city.

Consumer Goods

• Healthcare
• Performance Materials
• Technology
• Central Service
• Supply Chain Management

Job Description:

• Supporting preparing materials for marketing events/Symposiums.
• Supporting PVs recording for tracking and controlling budget.
• Miscellaneous tasks as requested.

Benefits:

• Internship allowance: 5,000,000VND/month*.
• Training courses and activities designed for interns.
• Global corporate working culture,
• Full-time position after internship for potential interns.

• 3rd or 4th year students ready for a minimum 4 days internship/week.
• Provide a university introduction letter.

Requisition Number:

Job Function: Marketing

• Coordinate and manage executive calendars and schedules.
• Organize and facilitate virtual meetings and conference calls.
• Prepare reports, presentations, and correspondence.
• Maintain and update internal databases and records.
• Act as a point of contact for administrative inquiries.
• Streamline and improve administrative processes for remote operations.
• Assist with travel arrangements and expense management.
• Support the onboarding of new remote employees.
• Manage communication flow across departments and time zones.
• Ensure efficient and effective administrative support for the entire organization.

• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 2-4 years of experience in administrative support or operations coordination, preferably in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Familiarity with project management software (e.g., Asana, Trello) is a plus.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proactive problem-solving attitude and attention to detail.
• Ability to work independently and manage multiple tasks effectively.
• Experience supporting a global or distributed team is advantageous.

Key Responsibilities:

Financial Duties:

• Client Invoicing: Prepare and issue invoices to clients in a timely and accurate manner.

• Supplier Invoice Collection: Collect and organize invoices from suppliers for financial processing.

• Bank Payment Processing: Prepare bank payment orders and execute transfers for business payments and employee salaries; Manage USB security token for secure transactions.

• Bank Payment Recordkeeping: Register and maintain accurate records of bank payment transactions.

• Bank Receipt Queries: Respond to inquiries from customer service or sales teams regarding bank receipt statuses.

• Liaison with Banks and Tax Authorities: Communicate with local banks and tax bureaus to address financial and compliance matters.

Administrative Duties:

• Office Supplies Procurement: Procure essential office items, including drinking water, computers, stationery, and other supplies; Maintain supplier relationships and manage petty cash for procurement needs.

• Team-Building Activities: Support manager to plan and coordinate team-building events to foster employee engagement and collaboration.

• Administrative Reimbursements and Payment Requests: Process daily reimbursement requests and payment applications; Track pending payments and follow up on their status.

• Contract Management: Manage administrative contracts, including renewals and archiving for rent, utilities, internet, and phone services; Safeguard original contract documents and maintain supplier contact information and account details.

• Reception and Guidance: Welcome and guide visitor/interviewees/new joiner, ensuring a professional and organized experience; Support on onboarding and offboarding processes.

• Business License Custody: Securely store and manage the company's original business license.

• Fixed Assets Inventory: Conduct regular inventory of fixed assets and maintain accurate records; Facilitate handover registration for asset-related documentation.

• Access Control Management: Manage door access passwords and permissions, ensuring secure and accurate account transitions.

• Attendance System Management: Register new employees' facial data in the attendance system and manage related accounts and operations.

Job requirements

• Good organizational and multitasking skills with attention to detail.

• Proficiency in managing administrative and financial documentation.

• Familiarity with supplier coordination, contract management, and financial processes.

• Excellent communication skills for internal and external stakeholder interactions.

• Ability to handle sensitive information, such as business licenses and financial accounts, with discretion.

• Proficiency in English speaking and writting, Chinese speaking will be an advantage.

Responsibilities

1、Office management/办公室管理:

 Assist leaders in completing the registration, site selection, renovation, and subsequent maintenance of the local company.协助领导完成当地公司的注册、选址和装修及后期维护工作

Be responsible for comprehensive tasks, including daily affairs management, document processing, meeting arrangements, and office environment maintenance.负责日常事务管理、文件处理、会议安排及办公环境维护等综合性工作

 Assist leaders and local colleagues in handling travel and d y office expense reimbursements.协助领导及当地同事进行差旅及日常办公费用报销工作

 Undertake other temporary tasks assigned by le rs, such as assisting in marketing activities.领导临时安排的其他工作,如市场活动协助等

2、Order and Inventory Management/订单及库存管理:

 Be responsible for the entire process from receiving stomer orders, arranging production, tracking progress, coordinating logistics, to ensuring accurate and timely delivery of orders.负责从接收客户订单到安排生产、跟踪进度、协调物流直至确保订单准确及时交付的全流程工作

 Monitor the inbound and outbound movements of goods accurately to ensure precise i ntory quantities and efficient turnover, while optimizing storage space and avoiding overstocking or stockouts.负责精准监控货物出入库动态,确保库存数量准确、流转高效,同时优化存储空间并避免积压或缺货

3、Basic HR Tasks/人事基础工作:

 Assist the headquarters HR department in carrying out basic personnel tasks such as employee onb ding, transfers, promotions, and departures in the local area.协助总部HR在当地进行人员入转调离等基础人事工作

 Assist leaders in promoting and building c orate culture.协助领导进行企业文化传播及建设工作

Qualifications

1、College degree or above, fluent in both Chinese and English (with at least fluent listening, speaking, reading, and writing skills in Chinese);大专及以上学历,中英文流利(起码中文要听说读写流利)

2、Possessing over 1 year of work experience in administrative management or import/export order processing;有1年以上行政管理或进出口订单工作经验

3、Proficient in Word/Excel/PPT operations, with prior experience in using ERP systems preferred; Word/Excel/PPT操作熟练,有ERP系统使用经验优先

4、Willing to accept 1-2 months of training at the Guangzhou headquarters (travel expenses will be reimbursed by the company).能接受到广州总部培训1-2个月(公司报销差旅)