635 Administrative Analyst jobs in Vietnam

Service> Service Delivery > SSC- Contract Management

Responsibilities

• Validate contract billing terms; set up and keep track of the billing plan for each contract; ensure the billing progress is on time and in compliance with contract terms and conditions.
• Set up calculations for all kinds of contract fees (Interim fee, maintenance fee, bonus fee, price adjustment) and sales order settlement (selling materials or executing additional services).
• Work with the customers to get approval or confirmation of the calculations and coordinate with the Finance department for invoice issuance.
• Generate, draft and prepare payment documents and other paperwork which are required for the payment process and submit to customers.
• Collaborate with related departments to collect adequate data to generate accurate calculations.
• Coordinate with the Finance department and billing stakeholders to release the invoice on time and in an accurate manner.
• Coordinate with internal stakeholders to handle customers' inquiries concerning invoices and payment documents; propose effective solutions to solve the issues.
• Support on identifying invoicing gaps and mis-matching information, clarifying and reconciling invoicing information.
• Record and monitor all invoice information and other related data to control effectively the invoice progress and assist the reconciliation (if any).
• Adequately record all invoices in SAP, ensuring compliance with invoice issuance timeline and accuracy in invoicing numbers.
• Follow the company's policies and processes relating to invoice issuance.
• Collaborate with or assist the internal stakeholders to maintain and enhance the standard operating procedures (SOP)
• Support in creating internal requests to set up a document workspace for customers (Vestas Online workspace).
• Provide data input for report generation process upon the new contract signing (MCR Contractual reporting core data)

Qalifications

• University graduates in Business Administration, Finance, Commerce or Economics
• A minimum of 5 years of work experience in a similar domain of work
• Fluency in English is relevant
• Speak, read and write in Vietnamese

Competencies

• Understanding of invoicing work, contract management, and sales support
• Proficient in MS Office - specific to MS Excel.
• Data entry and management skills.
• Fluent in English (both oral and writing skills)
• Familiarity with SAP platforms (plus)
• Attention to details and problem-solving with numbers.
• Experience in organizing a wide range of information and handling documents.
• Ability to prioritize workloads to meet the deadlines.
• Ability to work and manage time efficiently.
• Ability to establish and maintain effective working relationships with co-workers and customers
• Solid stakeholders and process management to meet the deadlines.
• Initiative-driven mindset and methodical approach.

Primary work location: Ho Chi Minh City, Vietnam

You can apply online by clicking on the "Apply Online" button at the top or bottom of this page

Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date. Please be advised to apply on or before the 30th of September 2025

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Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessar contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD

It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link,

About Vestas

Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.

Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.

With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.

To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.

Mô tả công việc:

(Mức lương: Thỏa thuận)

Job summary.

In this exciting and challenging role, you will work in our Accounting Team, located in our Ho Chi Minh City office as Accounting Administrative Support. The role provides an opportunity for a qualified individual with exposure to corporate accounting & tax experience in Vietnam to further develop their skills within Acclime Vietnam and support our internal teams in Vietnam. The Accounting Administrative Support reports directly to Accounting Director & Accounting Manager and works closely with Accounting Services Team to meet all aspects, relevant to accounting, tax, other matters compliant with Company's Policy, Vietnamese Accounting System and Law.

What you will do. A day in the life.

The Accounting Administrative Support will assist Accounting Services Team whilst working as part of a team responsible for meeting all aspects of Company's relevant accounting and other needs in accordance with the signed service agreements.

Sounds exciting? Let's explore some of the key responsibilities of the position. On a given day, you will:

• Providing timely and accurate processing of invoices and credit memos
• Meeting any pre-invoicing administration requirements like preparing billing calendar, collecting data for creating invoices, etc.
• Meeting any post-invoicing administration requirements such as completeness, document filing, etc.
• Dealing with internal and external client queries about invoices.
• Assisting with following up statuses of one-off jobs and invoices.
• Sending reminders for payments and contact clients when assigned.
• Preparing invoice reports.
• Participating in improvement of invoice process and other process
• Supporting Departments to photocopy, scan, mail and file documents.
• Other duties within the scope of responsibility at the request of the department head and the board of directors.
• Accountability to Accounting Directors & Accounting Manager
• Report to Accounting Directors & Accounting Manager

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

Competitive salary package

13th salary provision

Private Health Insurance (after the completion of probation)

Proactive annual leave policy, starting with 15 days in the first year

Full support and coaching to fast track the development of your career and realise your potential

Participation in training courses – both internal and external of the organisation

Awards and recognition programs for your achievements and success

Telephone allowance

Team and company celebrations and fun activities on a regular basis

Parking

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

• Graduate from a Vietnamese University/College, with a Degree in Business Administration /Finance /Accounting.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Teamwork and functional understanding of the company
• Confident intermediate English (spoken and written)

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Hành chính Văn phòng,Hành Chính/Văn Phòng,Kế Toán Tổng Hợp,Kế Toán/Kiểm Toán

Đại Học

Không yêu cầu

• Managing and leading the administrative support team.
• Developing, implementing, and enforcing administrative policies and procedures.
• Overseeing office operations, including facilities management and maintenance.
• Managing office budgets, including forecasting and expense control.
• Coordinating procurement of office supplies, equipment, and services.
• Ensuring compliance with health, safety, and environmental regulations.
• Streamlining administrative processes to improve efficiency and reduce costs.
• Providing training and development opportunities for administrative staff.
• Resolving operational issues and implementing corrective actions.
• Liaising with other departments to ensure seamless administrative support.
• Managing vendor relationships and service level agreements.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 6 years of experience in administrative management or operations.
• Proven experience in leading and managing teams.
• Strong understanding of office management principles and best practices.
• Excellent organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office Suite and other relevant administrative software.
• Experience in budget management and financial oversight.
• Strong communication and interpersonal skills.
• Ability to adapt to a hybrid work environment.
• Fluency in English and Vietnamese.

• Analyze existing manufacturing processes to identify bottlenecks, inefficiencies, and areas for improvement.
• Develop and implement solutions to optimize workflows, reduce waste, and enhance productivity.
• Utilize lean manufacturing tools and techniques (e.g., 5S, Kaizen, Six Sigma) to drive continuous improvement initiatives.
• Design and conduct experiments to test and validate process changes.
• Collect and analyze process data to measure performance and identify trends.
• Develop standard operating procedures (SOPs) and training materials for new or revised processes.
• Collaborate with production staff, management, and other departments to ensure successful implementation of improvements.
• Monitor the effectiveness of implemented solutions and make adjustments as necessary.
• Prepare reports and presentations on process improvement projects and their outcomes.
• Foster a culture of continuous improvement throughout the organization.

• Bachelor's degree in Industrial Engineering, Mechanical Engineering, or a related field.
• Minimum of 4 years of experience in process engineering, manufacturing, or operations improvement.
• Proven experience with lean manufacturing principles and Six Sigma methodologies (certification is a plus).
• Strong analytical and problem-solving skills with the ability to interpret complex data.
• Proficiency in process mapping, simulation, and statistical analysis tools.
• Excellent project management and organizational skills.
• Effective communication and interpersonal skills, with the ability to collaborate with diverse teams.
• Experience with CAD software and manufacturing execution systems (MES) is beneficial.
• Knowledge of quality management systems (e.g., ISO 9001) is advantageous.
• A proactive and hands-on approach to problem-solving.

• Analyze current manufacturing processes to identify inefficiencies, waste, and areas for improvement.
• Design, develop, and implement process improvements using Lean Manufacturing tools (e.g., 5S, Kaizen, Value Stream Mapping, Poka-Yoke).
• Lead and facilitate cross-functional improvement projects from initiation to completion.
• Develop and maintain standard operating procedures (SOPs) and work instructions for optimized processes.
• Train production staff and other stakeholders on new processes and continuous improvement methodologies.
• Monitor process performance through data collection and analysis, tracking key performance indicators (KPIs).
• Identify root causes of production issues and implement corrective and preventative actions.
• Collaborate with engineering and quality teams to ensure process changes meet technical and quality standards.
• Support the implementation of new technologies and equipment to improve process efficiency.
• Contribute to the development of a strong continuous improvement culture within the organization.
• Conduct process audits and assessments to ensure ongoing adherence to improved standards.
• Prepare reports and presentations on process improvement initiatives and their outcomes.
• Research and recommend best practices in industrial engineering and process optimization.

• Bachelor's degree in Industrial Engineering, Mechanical Engineering, Chemical Engineering, or a related field.
• Minimum of 4-6 years of experience in process improvement, Lean Manufacturing, or industrial engineering within a manufacturing setting.
• Demonstrated experience in applying Lean tools and methodologies to achieve measurable results.
• Strong analytical, problem-solving, and data interpretation skills.
• Excellent communication, interpersonal, and facilitation skills.
• Proficiency in process mapping and documentation tools.
• Experience with project management principles.
• Familiarity with quality management systems (e.g., ISO 9001) is a plus.
• Ability to work effectively in a hybrid environment, balancing on-site operational involvement with strategic analysis.
• A proactive and results-oriented mindset.

• Analyze existing industrial processes to identify inefficiencies and areas for improvement.
• Develop and implement process optimization strategies using methodologies like Lean Six Sigma.
• Design and document new processes and workflows to enhance operational efficiency.
• Collect and analyze data related to process performance, productivity, and quality.
• Develop and implement key performance indicators (KPIs) to measure the effectiveness of process improvements.
• Collaborate with cross-functional teams to implement process changes and ensure successful adoption.
• Train employees on new processes and best practices.
• Conduct root cause analysis for process failures and implement corrective actions.
• Prepare reports and presentations to communicate findings and recommendations to management.
• Stay updated on industry best practices and emerging technologies in process improvement.

• Bachelor's degree in Industrial Engineering, Mechanical Engineering, Operations Management, or a related field.
• Minimum of 5 years of experience in process improvement, operations management, or industrial engineering.
• Proven experience with Lean Manufacturing, Six Sigma, or other process optimization methodologies.
• Strong analytical and problem-solving skills.
• Proficiency in data analysis tools (e.g., Excel, Minitab) and process mapping software.
• Excellent communication and interpersonal skills for effective collaboration with remote teams.
• Ability to manage projects and drive change initiatives.
• Experience in developing and implementing KPIs.
• Strong understanding of quality management principles.
• Certification in Lean Six Sigma (Green Belt or Black Belt) is a strong asset.

• Analyze current manufacturing processes to identify areas for improvement using methodologies such as Lean, Six Sigma, and Kaizen.
• Develop and implement process optimization strategies to reduce waste, improve cycle times, and enhance product quality.
• Design, test, and implement new processes or modifications to existing ones.
• Collaborate with cross-functional teams, including production, quality assurance, and engineering, to gather data and implement changes.
• Develop and maintain process documentation, including flowcharts, standard operating procedures (SOPs), and work instructions.
• Collect and analyze performance data to measure the effectiveness of implemented changes.
• Utilize statistical tools and software to analyze process variations and identify root causes of problems.
• Lead and participate in continuous improvement projects.
• Provide training and support to production staff on new or revised processes.
• Stay current with industry best practices and emerging technologies in industrial engineering and process improvement.
• Ensure that all process improvements comply with safety regulations and quality standards.

• Bachelor's degree in Industrial Engineering, Mechanical Engineering, or a related field. A Master's degree is a plus.
• Minimum of 4 years of experience in process improvement, manufacturing engineering, or a related role.
• Proficiency in Lean Manufacturing principles, Six Sigma methodologies (certification preferred).
• Strong analytical and problem-solving skills, with the ability to interpret complex data.
• Experience with process mapping, value stream mapping, and root cause analysis techniques.
• Proficiency in relevant software, such as CAD, simulation software, and data analysis tools (e.g., Minitab).
• Excellent project management skills, with the ability to manage multiple projects simultaneously.
• Strong communication, presentation, and interpersonal skills to effectively collaborate with all levels of the organization.
• Ability to work effectively in a team-oriented environment.
• Knowledge of quality management systems (e.g., ISO 9001).