2 350 Administrative Assistant jobs in Vietnam

• Manage office correspondence, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office files, records, and databases.
• Prepare reports, presentations, and other documents as needed.
• Manage office supplies inventory and place orders as necessary.
• Assist with event planning and coordination for company meetings and activities.
• Greet visitors and direct them appropriately.
• Provide general administrative support to various departments.
• Handle basic bookkeeping and expense tracking.
• Ensure the office environment is well-maintained and presentable.
• Assist with onboarding new employees, including administrative setup.
• Operate standard office equipment and manage office equipment maintenance.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in Vietnamese and English.
• Ability to multitask and prioritize tasks effectively.
• Discretion and ability to handle confidential information.
• Proactive and resourceful approach to problem-solving.
• Comfortable working in a hybrid environment, balancing office and remote duties.

• Manage day-to-day office operations and administrative tasks.
• Maintain and order office supplies, equipment, and other necessary inventory.
• Schedule and coordinate meetings, appointments, and conference calls.
• Handle incoming and outgoing correspondence, including emails, mail, and faxes.
• Organize and maintain physical and digital filing systems.
• Prepare documents, reports, and presentations as required.
• Greet visitors and provide general information or direct them appropriately.
• Answer and direct phone calls to the relevant personnel.
• Assist with travel arrangements and expense reporting.
• Provide administrative support to management and staff as needed.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Professional and courteous demeanor.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and as part of a team.

• Manage general office operations and administrative tasks.
• Handle incoming and outgoing correspondence (mail, email, phone).
• Schedule appointments, meetings, and manage calendars.
• Organize and maintain office filing systems.
• Order and maintain office supplies and equipment.
• Greet visitors and direct them appropriately.
• Prepare reports, presentations, and other documents.
• Coordinate travel arrangements for staff.
• Provide general support to employees and management.
• Maintain a tidy and organized office environment.

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Professional attitude and demeanor.
• Attention to detail and accuracy.
• Experience with office management systems is a plus.
• High school diploma or equivalent; Associate's degree preferred.

Job Responsibilities

Email Management:

Organise and prioritise emails.

Draft and respond to emails on behalf of the Director.

Manage multiple inbox's to ensure timely responses.

Calendar/ Diary Management:

Organise & manage appointments, meetings & events across teams and time zones.

Coordinate travel arrangements.

Set reminders for important deadlines.

Administrative Support:

Prepare reports, presentations, and briefing materials for meetings.

Support research and operational projects as required.

Organise and coordinate meetings, including preparing agendas, taking minutes, monitoring timing and ensure follow-up actions are tracked.

Problem solving and providing solutions where possible to the Director.

Communication:

Serve as a liaison between the Director/General Manager and other team members.

Screen and handle phone calls.

Communicate effectively with the director on day to day appointments & urgent action items.

Task Coordination:

Coordinate tasks with other team members and vendors.

Ensure all assignments are completed on time.

Requirements:

Proven experience as an Executive Assistant or in a similar role.

Experience in providing high-level support to the Director and General Manager.

Strong time management and attention to detail.

Think outside the box to help with finding solutions in a fast paced environment.

Go getter attitude who can manage & offer support to multiple executives.

Strong organisational and multitasking skills.

Excellent written and verbal communication skills.

Proficient in Microsoft Office Suite and Google Workspace.

Discretion and confidentiality in handling sensitive information.

Ability to work independently and remotely.

Familiarity with project management tools is a plus.

To proceed with the application, kindly answer the link provided:

Job Types: Full-time, Permanent

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate domestic and international travel logistics and itineraries.
• Process expense reports and manage budgets for executive office.
• Act as a primary point of contact for internal and external stakeholders.
• Organize and maintain digital and physical filing systems.
• Conduct research and prepare reports as requested by executives.
• Handle confidential information with utmost discretion.
• Assist with event planning and coordination as needed.
• Provide general administrative support to ensure smooth office operations.

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong problem-solving skills and attention to detail.
• Experience working remotely and managing executive support from a distance.
• Discretion and the ability to handle sensitive information.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.

• Managing and coordinating the daily schedules and appointments of executives, including complex calendar management and conflict resolution.
• Arranging all aspects of executive travel, including flights, accommodation, visas, and ground transportation, often with last-minute changes.
• Preparing, proofreading, and editing documents, reports, presentations, and other correspondence with a high degree of accuracy.
• Organizing and preparing for board meetings, executive team meetings, and other high-level engagements, including venue booking and catering.
• Taking accurate minutes during meetings and distributing them promptly to relevant stakeholders.
• Acting as a primary point of contact for internal and external communications, screening calls and emails, and directing inquiries appropriately.
• Managing and maintaining filing systems, both physical and digital, ensuring confidentiality and easy retrieval of information.
• Assisting with expense reporting and budget tracking for the executive office.
• Conducting research and compiling information as requested by executives.
• Handling sensitive and confidential information with the utmost discretion and professionalism.
• Providing general administrative support, such as ordering supplies and managing office equipment.
• Proactively anticipating the needs of the executives and taking initiative to resolve issues before they arise.
• Maintaining positive relationships with clients, vendors, and other business partners.
• Assisting with special projects as assigned by senior leadership.
• Ensuring a professional and welcoming environment within the executive suite.

• Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Screen and direct phone calls, emails, and visitors, acting as a first point of contact.
• Organize and manage filing systems, both electronic and physical.
• Conduct research and prepare background materials for meetings and projects.
• Assist with expense report preparation and submission.
• Maintain confidentiality of all sensitive information.
• Support event planning and coordination as needed.
• Perform other administrative duties as assigned to ensure the efficient functioning of the executive office.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Discretion and a high level of confidentiality.
• Ability to work independently and as part of a team.
• Bachelor's degree in Business Administration or a related field is preferred.
• Experience working in a professional services environment is a plus.
• Familiarity with virtual meeting platforms and collaboration tools.
• Adaptability and a positive attitude towards evolving demands.