2 067 Administrative Coordinator jobs in Vietnam

Stellen-ID: 16158

TÜV Rheinland Vietnam Ltd.

Befristet, Vollzeit

Ho-Chi-Minh-Stadt

Ab sofort

Carries out administrative and superordinate tasks both in supporting others as well as independently.

• • Creates and handles correspondence, screens and forwards mails.
• Manages agendas, creates and manages action plans.
• Follows up independently on agreed actions.
• Drafts presentations, reports or other relevant documents.
• Works independently either in supervising other assistants or on tasks in internal projects or organisational matters.
• And other duties as assigned.

At least 1-3 years of professional experience in related area

• Working time: Mon - Fri (hybrid)
• Attractive compensation package: Fixed 13th month salary; Performance bonus
• Full social insurance and private healthcare provided
• Seniority bonus: 0.5 month salary for every year of service
• Diverse, inclusive, and professional working environment

Hiring: Part-Time Administrative Coordinator (Bilingual English/Vietnamese) – Remote

Location: Remote (Flexible Hours) | Type: Part-Time (10–50 hrs/month)

| Direct hire only
(please. no 3rd party service providers or DM´s)

Vui lòng đọc toàn bộ bài đăng trước khi nộp đơn.

Opportunity for Growth: Contract-to-perm for the right fit

About Us:

We're a boutique advisory firm helping businesses scale through strategic growth, capital markets solutions, and AI-driven efficiency in real estate and sustainability initiatieves (health & wellness, BioTech, and AgriTech. Our diverse affiliate group team is dynamic and passionate about delivering high-impactful results.

The Role:

We need a bilingual (English/Vietnamese) virtual Administrative Coordinator who's tech-savvy, proactive, and great with people. You'll provide administrative, client, and operational support. streamline workflows, manage communications, and leverage AI tools to work smarter.

NOTE: In-person (Vietnam) activities may be required (with advance notice).

You'll Be:

Providing client support (email, chat, calls) in English & Vietnamese.

Managing schedules, data entry, and light project coordination.

Assisting with AI tools, automation, and basic tech troubleshooting.

Helping optimize digital processes (CRM, websites, self-service tools).

Collaborating with a fast-paced, fully remote team.

You're Perfect for This If You:

Are fluent in English & Vietnamese (written/spoken).

Have 1+ years in administration, virtual assistance, or customer support.

Know your way around Microsoft Office + AI tools (ChatGPT, automation, etc.).

Are a quick learner who thrives in a remote, independent role.

Love problem-solving, multitasking, and delivering top-notch service.

Bonus Skills (Not Required but Awesome):

Experience in business development, real estate, or finance.

Familiarity with CRM systems (HubSpot, Salesforce, etc.).

A knack for process improvement & tech efficiency.

Why Join?

Work remotely with flexible hours.

Performance bonuses PLUS (+) contract-to-perm potential.

Learn AI tools and grow your skills in a supportive team.

Make an impact. your work directly helps businesses scale.

Rate examples: VND $55,000–$80,000/hr

plus (+) Bonuses -

OPPORTUNITY to transition to full-time team within Vietnam.

Note "VA". after you click "Apply":

Resume (or LinkedIn profile)

• Proven experience as an Administrative Assistant, Coordinator, or in a similar administrative support role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional written and verbal communication skills.
• Experience in managing calendars, scheduling, and coordinating virtual meetings.
• Ability to handle confidential information with utmost discretion.
• Proactive approach to problem-solving and a keen eye for detail.
• Comfort and effectiveness in a fully remote work environment.
• A Bachelor's degree in Business Administration or a related field is preferred.
• Experience with project management tools is a plus.

• Provide comprehensive administrative support to various departments, including managing correspondence, filing, and data entry.
• Assist in scheduling meetings, coordinating appointments, and managing calendars.
• Handle incoming and outgoing mail and deliveries, ensuring timely distribution.
• Prepare and format documents, reports, and presentations as required.
• Maintain accurate and organized electronic and physical filing systems.
• Assist with basic bookkeeping tasks, including processing invoices and tracking expenses.
• Coordinate office supplies inventory and place orders as needed.
• Serve as a point of contact for internal and external inquiries, directing them to the appropriate personnel.
• Support the onboarding process for new employees by preparing necessary documentation.
• Assist in organizing company events and meetings.
• Ensure the office environment is well-maintained and presentable.
• Contribute to team efforts by accomplishing related results as needed.

• High school diploma or equivalent; further education or certifications in administration are a plus.
• Previous experience in an administrative or office support role is required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in all work performed.
• Proactive attitude and ability to work independently with minimal supervision.
• Familiarity with office equipment and basic troubleshooting.
• Ability to work effectively in a hybrid environment, balancing remote and in-office responsibilities.
• Basic understanding of logistics or supply chain operations is advantageous.

• Manage the reception area, including greeting visitors, answering phones, and directing inquiries.
• Handle incoming and outgoing mail and courier services.
• Maintain office supplies inventory and place orders as needed.
• Assist in scheduling meetings, appointments, and managing calendars for staff.
• Prepare and distribute correspondence, memos, and reports.
• Organize and maintain physical and digital filing systems.
• Provide general administrative support to various departments as required.
• Assist with travel arrangements and expense reporting.
• Ensure the office space is clean, organized, and well-maintained.
• Support the onboarding process for new employees by preparing necessary documentation.
• Coordinate office equipment maintenance and repair services.
• Assist in the planning and execution of company events and meetings.
• Uphold confidentiality in all matters.
• Perform other administrative duties as assigned by management.

• High school diploma or equivalent; an Associate's degree in Business Administration or a related field is a plus.
• Proven experience in an administrative support role, preferably in an office environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• A proactive attitude and a keen eye for detail.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with office equipment (printers, scanners, copiers).
• Understanding of basic office management principles.

• Manage the reception area, greet visitors, and direct them appropriately.
• Answer and direct phone calls, take messages, and handle general inquiries.
• Handle incoming and outgoing mail and deliveries.
• Schedule and coordinate meetings, appointments, and office events.
• Maintain and organize office filing systems, both physical and digital.
• Assist with the preparation of reports, presentations, and correspondence.
• Manage office supplies inventory and place orders when necessary.
• Provide administrative support to various departments as needed.
• Ensure the office is tidy and presentable at all times.
• Assist with basic bookkeeping and expense tracking.
• Liaise with vendors and service providers for office maintenance and supplies.
• Support onboarding processes for new employees.
• Maintain a high level of confidentiality regarding sensitive information.

• High school diploma or equivalent; further education or certification in administration is a plus.
• Proven experience as an Administrative Assistant, Office Coordinator, or similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills.
• Strong written and verbal communication skills in Vietnamese.
• Ability to multitask and prioritize tasks effectively.
• Professional attitude and demeanor.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.

• Manage and maintain administrative records, databases, and filing systems.
• Coordinate schedules, appointments, and travel arrangements for staff and management.
• Prepare and edit documents, presentations, and correspondence with accuracy and attention to detail.
• Handle incoming and outgoing mail and deliveries, ensuring timely distribution.
• Order and manage office supplies and equipment, maintaining adequate inventory levels.
• Assist with the onboarding process for new employees, including administrative setup.
• Provide support for meetings, including scheduling, preparing agendas, and taking minutes.
• Liaise with internal departments and external vendors to ensure efficient communication.
• Respond to general inquiries via phone and email, directing them to the appropriate personnel.
• Assist with event planning and logistics for company gatherings and meetings.
• Ensure compliance with administrative policies and procedures.
• Proactively identify and implement improvements to administrative processes.
• Maintain a high level of professionalism and discretion when handling sensitive information.
• Support the implementation of new administrative technologies or systems.
• Manage basic project tracking and reporting as needed.

• Proven experience in an administrative or coordination role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask, prioritize, and manage workload effectively.
• Meticulous attention to detail and accuracy.
• Excellent interpersonal skills and ability to work collaboratively.
• Discretion and ability to handle confidential information.
• Experience with virtual collaboration tools is a plus.
• High school diploma or equivalent; Associate's degree or relevant certification preferred.
• Must have a reliable internet connection and a suitable home office environment.

• Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage calendars, schedule meetings, and make travel arrangements for executives and staff.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare reports, presentations, and other documents as needed.
• Maintain organized filing systems, both physical and digital.
• Assist in budget preparation and manage office expenses.
• Coordinate with vendors and suppliers to ensure timely delivery of goods and services.
• Support the HR department with administrative tasks related to employee onboarding and records.
• Implement and maintain office procedures and policies.
• Organize and oversee office events and team-building activities.
• Act as a liaison between different departments and management.
• Ensure the office environment is well-maintained and presentable.

• Proven experience as an Administrative Coordinator, Office Manager, or in a similar administrative role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office software.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines.
• High attention to detail and accuracy.
• Experience in managing office budgets and vendor relationships.
• Ability to work effectively both independently and as part of a team.
• Discretion and confidentiality are essential.
• High school diploma or equivalent; associate's or bachelor's degree is a plus.