342 Administrative Coordinator jobs in Vietnam
Administrative Coordinator
10000 An Cu, An Giang
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Our client, a prestigious professional services firm, is seeking a proactive and organized Administrative Coordinator to support their operations in **Hanoi**. This hybrid role offers a balanced approach, allowing for both productive remote work and essential in-office collaboration, ensuring a dynamic and engaging work environment.
As an Administrative Coordinator, you will be responsible for a wide range of administrative tasks essential to the smooth functioning of the office. This includes managing correspondence, scheduling meetings, maintaining records, assisting with document preparation, and providing general support to the team. Your excellent organizational skills, attention to detail, and ability to manage multiple priorities will be key to ensuring that daily operations are efficient and effective.
Key Responsibilities:
Qualifications:
As an Administrative Coordinator, you will be responsible for a wide range of administrative tasks essential to the smooth functioning of the office. This includes managing correspondence, scheduling meetings, maintaining records, assisting with document preparation, and providing general support to the team. Your excellent organizational skills, attention to detail, and ability to manage multiple priorities will be key to ensuring that daily operations are efficient and effective.
Key Responsibilities:
- Manage incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate personnel.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain and update office records, databases, and filing systems, both physical and digital.
- Assist in the preparation and formatting of documents, reports, presentations, and correspondence.
- Provide general administrative support to the team, including managing supplies, processing forms, and handling basic inquiries.
- Greet visitors and provide a professional first point of contact for the office.
- Coordinate office logistics, such as room bookings and equipment maintenance.
- Assist with onboarding new employees by preparing necessary documentation and workspace.
- Support event planning and execution for internal and external meetings.
- Ensure the office environment is organized and welcoming.
Qualifications:
- Proven experience in an administrative support role, such as Administrative Assistant or Office Coordinator.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills in Vietnamese and English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with office equipment and basic troubleshooting.
- Ability to multitask and prioritize tasks effectively.
- A proactive attitude and a willingness to take initiative.
- Discretion and professionalism in handling sensitive information.
- Ability to work collaboratively in a hybrid environment.
- High school diploma or equivalent; further education or certifications in office administration are a plus.
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0
Administrative Coordinator
71000 Haiphong , Haiphong
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Our client is seeking a diligent and organized Administrative Coordinator to support their operations in Haiphong, Hai Phong, VN . This is an on-site position essential for maintaining the smooth functioning of the office environment. You will be responsible for a wide range of administrative tasks, ensuring efficient daily operations. The ideal candidate will be detail-oriented, proactive, and possess excellent communication and multitasking skills. Your contribution will be vital in supporting the team and ensuring all administrative functions are handled professionally and efficiently.
Key responsibilities include managing office supplies and inventory, processing incoming and outgoing mail and packages, and maintaining office filing systems. You will handle phone calls, greet visitors, and provide general administrative support to staff. This role involves scheduling meetings, managing appointments, and assisting with travel arrangements. Data entry and maintaining databases will also be a significant part of your duties. You will be responsible for ensuring the office environment is well-maintained and organized, and you may assist with basic bookkeeping tasks. Upholding company policies and procedures and contributing to a positive work atmosphere are also expected.
The successful candidate will have a high school diploma or equivalent, with at least 2 years of experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Strong organizational skills, excellent time management, and the ability to prioritize tasks effectively are required. Good interpersonal skills and a customer-service oriented approach are necessary, as you will be interacting with clients and colleagues regularly. Familiarity with office equipment such as printers, copiers, and scanners is also needed. This role offers a great opportunity to gain experience in a supportive office environment and contribute directly to the daily success of the team. Join our dedicated team in Haiphong and help us maintain an efficient and welcoming workplace.
Key responsibilities include managing office supplies and inventory, processing incoming and outgoing mail and packages, and maintaining office filing systems. You will handle phone calls, greet visitors, and provide general administrative support to staff. This role involves scheduling meetings, managing appointments, and assisting with travel arrangements. Data entry and maintaining databases will also be a significant part of your duties. You will be responsible for ensuring the office environment is well-maintained and organized, and you may assist with basic bookkeeping tasks. Upholding company policies and procedures and contributing to a positive work atmosphere are also expected.
The successful candidate will have a high school diploma or equivalent, with at least 2 years of experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Strong organizational skills, excellent time management, and the ability to prioritize tasks effectively are required. Good interpersonal skills and a customer-service oriented approach are necessary, as you will be interacting with clients and colleagues regularly. Familiarity with office equipment such as printers, copiers, and scanners is also needed. This role offers a great opportunity to gain experience in a supportive office environment and contribute directly to the daily success of the team. Join our dedicated team in Haiphong and help us maintain an efficient and welcoming workplace.
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1
Administrative Coordinator
53000 Hoa Sơn
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Our client is looking for a diligent and proactive Administrative Coordinator to join our team in Quy Nhon, Binh Dinh, VN . This hybrid role will involve a blend of on-site and remote responsibilities, supporting the daily operations of our busy office. You will be responsible for managing schedules, coordinating meetings and events, processing invoices, and maintaining accurate records. The ideal candidate possesses strong organizational skills, excellent attention to detail, and proficiency in office software suites. You will act as a key point of contact for internal departments and external visitors, providing efficient and professional support. Responsibilities include managing office supplies, coordinating travel arrangements, and assisting with various projects as needed. This role requires effective communication skills, both written and verbal, and the ability to multitask and prioritize effectively in a fast-paced environment. We are seeking an individual who is adaptable, takes initiative, and is committed to contributing to a positive and productive work atmosphere. This is a great opportunity to gain broad administrative experience and grow within a supportive team. Your ability to manage multiple tasks simultaneously and ensure smooth operational flow will be highly valued. Join us to play a vital role in our company’s efficiency and contribute to our collaborative work culture, providing essential support to various teams and projects.
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2
Senior Administrative Coordinator
210000 Phuong Son
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Our client is seeking a highly organized and efficient Senior Administrative Coordinator to support their busy operations. This role requires a candidate who can manage a variety of administrative tasks with precision and professionalism. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and maintaining office systems. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to multitask effectively in a fast-paced office environment. This position is based in our **Thai Nguyen, Thai Nguyen** office.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for senior management, scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing mail, emails, and phone calls, screening and directing them appropriately.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Coordinate logistics for meetings and events, including booking venues, arranging catering, and preparing materials.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to various departments as required.
- Act as a point of contact for internal and external stakeholders.
- Maintain a high level of confidentiality in handling sensitive information.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience in an administrative support role, preferably in a fast-paced office setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Discretion and the ability to handle confidential information.
- Proactive problem-solving abilities and attention to detail.
- Experience with office management systems and equipment.
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3
Remote Administrative Coordinator
37000 Thai Binh , Thai Binh
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Seeking a highly organized and detail-oriented Remote Administrative Coordinator to manage essential administrative functions for our distributed team, based out of Thai Binh, Thai Binh, VN . This role is fully remote, offering flexibility and autonomy. You will be responsible for streamlining operational processes, supporting team members, and ensuring efficient communication across the organization. The ideal candidate thrives in a remote work environment and excels at proactive problem-solving and task management. Responsibilities:
- Coordinating virtual meetings, managing calendars, and scheduling appointments for remote teams.
- Organizing and maintaining digital document repositories and project management tools.
- Facilitating internal communication channels, ensuring information flow and team connectivity.
- Assisting with the onboarding process for new remote employees, providing necessary resources and information.
- Managing office supplies and equipment logistics for remote staff when applicable.
- Processing invoices, expense reports, and other financial documentation accurately.
- Providing support for HR-related administrative tasks, such as record keeping and data entry.
- Researching and recommending tools and technologies to enhance remote work efficiency.
- Troubleshooting basic technical issues related to remote work setups.
- Acting as a central point of contact for various administrative inquiries from team members.
- Proven experience in an administrative or coordination role, preferably in a remote setting.
- Exceptional organizational and time-management abilities.
- Proficiency with virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams, Asana, Trello).
- Strong command of Microsoft Office Suite or Google Workspace.
- Excellent written and verbal communication skills tailored for digital interaction.
- Self-motivated with the ability to work independently and meet deadlines.
- High attention to detail and accuracy in all tasks.
- Discretion in handling confidential information.
- A dedicated home office setup with reliable internet connectivity.
- Familiarity with cloud-based storage solutions.
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4
Senior Administrative Coordinator
100000 An Cu, An Giang
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Posted 1 day ago
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Our client is seeking a detail-oriented and highly efficient Senior Administrative Coordinator to support operations within their busy office in **Hanoi, Hanoi, VN**. This role requires a proactive individual who can manage a wide range of administrative tasks and contribute to the overall smooth functioning of the department. The position offers a hybrid work model, blending remote flexibility with essential in-office collaboration to foster team cohesion and strategic alignment. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a commitment to maintaining high standards of productivity.
Key Responsibilities:
Qualifications:
This role is an excellent opportunity for a seasoned administrative professional looking to contribute to a reputable organization in a hybrid capacity.
Key Responsibilities:
- Manage and coordinate departmental schedules, including meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread documents, reports, presentations, and correspondence.
- Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
- Screen and direct incoming calls and correspondence, handling inquiries efficiently.
- Assist with the preparation of budgets, expense reports, and invoices.
- Coordinate office supplies, equipment, and vendor management.
- Support onboarding processes for new team members.
- Assist in planning and executing internal events and meetings.
- Act as a primary point of contact for internal and external inquiries.
- Maintain confidentiality of sensitive information.
- Implement and improve administrative processes to enhance efficiency.
- Manage incoming and outgoing mail and deliveries.
- Provide general administrative support to team members as needed.
- Ensure office space is organized and functional for in-office days.
Qualifications:
- Proven experience in an administrative support or coordination role.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a hybrid team environment.
- Discretion in handling confidential information.
- Experience with database management and record-keeping.
- Familiarity with office equipment and procedures.
- A proactive approach to problem-solving and task completion.
- Commitment to providing excellent support to internal teams.
- Must be able to commute to **Hanoi, Hanoi, VN** for designated in-office days as part of the hybrid schedule.
This role is an excellent opportunity for a seasoned administrative professional looking to contribute to a reputable organization in a hybrid capacity.
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5
Senior Administrative Coordinator
40000 Hoang Hoa
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Posted 1 day ago
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Our client in Thanh Hoa, Thanh Hoa, VN is seeking a highly organized and proactive Senior Administrative Coordinator to support our executive team and ensure the smooth operation of our office. This role offers a hybrid work model, allowing for a blend of in-office and remote work. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings, preparing reports and presentations, handling correspondence, and maintaining organized filing systems.
The ideal candidate will possess exceptional communication and problem-solving skills, with a keen eye for detail and the ability to multitask effectively. You will serve as a primary point of contact for internal and external stakeholders, requiring a professional and courteous demeanor. Key responsibilities include coordinating travel arrangements, managing office supplies, assisting with event planning, and providing general support to various departments as needed.
We are looking for someone with a minimum of 5 years of experience in a similar administrative role, preferably within a fast-paced corporate environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools are essential. A Bachelor's degree in Business Administration or a related field is preferred. The ability to work independently, anticipate needs, and prioritize tasks efficiently is crucial for success in this position. This role provides an excellent opportunity for career growth within a reputable organization. Join our team and contribute to our continued success by providing top-tier administrative support. If you are a detail-oriented professional seeking a challenging and rewarding hybrid role, we encourage you to apply.
The ideal candidate will possess exceptional communication and problem-solving skills, with a keen eye for detail and the ability to multitask effectively. You will serve as a primary point of contact for internal and external stakeholders, requiring a professional and courteous demeanor. Key responsibilities include coordinating travel arrangements, managing office supplies, assisting with event planning, and providing general support to various departments as needed.
We are looking for someone with a minimum of 5 years of experience in a similar administrative role, preferably within a fast-paced corporate environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools are essential. A Bachelor's degree in Business Administration or a related field is preferred. The ability to work independently, anticipate needs, and prioritize tasks efficiently is crucial for success in this position. This role provides an excellent opportunity for career growth within a reputable organization. Join our team and contribute to our continued success by providing top-tier administrative support. If you are a detail-oriented professional seeking a challenging and rewarding hybrid role, we encourage you to apply.
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6
Remote Administrative Coordinator
58000 Phan Thiet, Binh Thuan
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Our client is seeking a highly organized and proactive Remote Administrative Coordinator to provide comprehensive support to their executive team and facilitate smooth day-to-day operations. This fully remote position requires exceptional multitasking abilities, meticulous attention to detail, and strong communication skills. You will be responsible for managing calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. Key duties include organizing and maintaining digital filing systems, managing incoming communications, processing expense reports, and assisting with project coordination. The ideal candidate will be proficient in office productivity software (e.g., Microsoft Office Suite, Google Workspace), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and project management tools. You should possess excellent written and verbal communication skills, a professional demeanor, and the ability to work autonomously while collaborating effectively with a remote team. This role demands discretion, confidentiality, and a proactive approach to anticipating and resolving potential issues. You will be the first point of contact for many internal and external communications, requiring a polished and efficient approach. This is an excellent opportunity to contribute to the efficiency and success of a growing organization from the comfort of your own home. A Bachelor's degree in Business Administration, Office Management, or a related field, along with proven experience as an administrative assistant or coordinator, is preferred. Your ability to manage priorities and deliver high-quality work in a remote setting will be critical.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings, appointments, and travel.
- Prepare and edit documents, reports, presentations, and correspondence.
- Organize and maintain digital filing systems and databases.
- Handle incoming communications, including emails and phone calls, in a professional manner.
- Process expense reports and assist with budget tracking.
- Coordinate logistics for virtual meetings and events.
- Provide support for special projects as assigned.
- Ensure efficient and accurate information flow within the organization.
- Maintain confidentiality and discretion in handling sensitive information.
- Proactively identify and resolve administrative issues.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in an administrative support role, preferably in a remote capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Teams) and collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently and manage workload effectively in a remote environment.
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7
Remote Administrative Coordinator
91000 Long Xuyen, An Giang
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Posted 1 day ago
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Our client is seeking a highly organized and efficient Remote Administrative Coordinator to provide comprehensive support to their operations. This fully remote position offers the flexibility to manage administrative tasks and support functions from your home office. You will be responsible for managing schedules, coordinating meetings, handling correspondence, organizing documents, and assisting with various administrative projects. The ideal candidate will possess excellent organizational skills, strong communication abilities, and proficiency in office software and virtual collaboration tools. A meticulous attention to detail and the ability to prioritize tasks effectively are essential for success in this role. You should be proactive, resourceful, and capable of working independently to ensure smooth administrative workflows. We are looking for a reliable and adaptable individual who is committed to providing high-quality administrative support. Join our team and contribute to the efficiency and productivity of our organization through exceptional remote administrative management.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate calendars, appointments, and virtual meetings for staff.
- Handle incoming and outgoing communications, including emails and phone calls.
- Organize and maintain digital files and records.
- Prepare documents, reports, and presentations.
- Assist with travel arrangements and expense reporting.
- Provide support for various administrative projects and tasks.
- Liaise with internal departments and external stakeholders.
- Ensure efficient and effective administrative operations.
- Maintain confidentiality and discretion in handling sensitive information.
Qualifications:
- Proven experience in an administrative support or coordinator role.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently with minimal supervision.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Discretion and professionalism in handling confidential information.
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8
Remote Administrative Coordinator
530000 Thuy Van
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Our client is seeking a highly organized and detail-oriented Remote Administrative Coordinator to support their operations from anywhere. This role is integral to ensuring the smooth functioning of daily administrative tasks and provides crucial support to various departments. The ideal candidate will manage office supplies, coordinate internal and external communications, maintain digital filing systems, schedule meetings, and assist with data entry and report generation. Key responsibilities include managing incoming and outgoing mail and correspondence, updating databases, preparing documents and presentations, and assisting with travel arrangements when needed. You will need to be proficient in office software and comfortable using various online collaboration tools. Essential qualifications include previous experience in an administrative or coordinator role, excellent written and verbal communication skills, strong organizational abilities, and a proactive approach to tasks. The ability to work independently, manage multiple priorities, and maintain accuracy in a remote setting is vital. This position requires a dependable and resourceful individual who can contribute to an efficient and productive work environment without direct supervision. We are looking for a team player with a strong work ethic and a commitment to providing high-quality administrative support.
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