540 Assistant Operations jobs in Vietnam

Assistant Operations Manager

40000 Nam Dinh , Nam Dinh WhatJobs

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Job Description

full-time
Our client is looking for a proactive and organized Assistant Operations Manager to support the Operations Manager in overseeing daily business activities for their **Nam Dinh, Nam Dinh, VN** operations. This hybrid role allows for remote work flexibility combined with essential on-site presence for hands-on management and team collaboration. You will assist in managing operational workflows, improving efficiency, and ensuring smooth execution of business processes. Your role will be vital in supporting the strategic goals of the operations department and contributing to the overall success of the company. You will work closely with various teams to streamline processes and enhance productivity.

Key Responsibilities:
  • Assist the Operations Manager in planning, directing, and coordinating daily operations.
  • Support the implementation of operational policies and procedures.
  • Monitor operational performance and identify areas for improvement.
  • Help manage staff schedules, training, and performance.
  • Assist in budget preparation and monitoring operational expenses.
  • Ensure compliance with company standards, safety regulations, and quality requirements.
  • Coordinate with different departments to ensure seamless workflow and communication.
  • Manage inventory, supply chain, and logistics as directed.
  • Resolve operational issues and provide solutions to enhance efficiency.
  • Contribute to process improvement initiatives and implement new operational strategies.

Qualifications:
  • Bachelor's degree in Business Administration, Management, or a related field.
  • 1-3 years of experience in operations, management, or a related field.
  • Understanding of operational processes and best practices.
  • Strong organizational and time management skills.
  • Good communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and experience with operational software.
  • Ability to work independently and as part of a team in a hybrid environment.
  • Problem-solving capabilities and attention to detail.
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Operations Assistant

Ho Chi Minh City COFCO International North America

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Job Description

Ho Chi Minh, Ho Chi Minh, VN

COFCO International is a global agri-business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered is Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's increasing and changing needs. With 11,000+ people in 35 countries, our global portfolio includes assets across the Americas, Europe, Africa, Middle East, and Asia-Pacific. We trade with over 50 nations, while providing farmers unique direct access to the growing Chinese market.

Key Responsibilities

Assist in the execution of grain trades, including contract administration, LC draft, documentation, payment and compliance.
Coordinate with Singapore operations team to advise and update buyers all details of shipment delivery of commodities in due course.
Closely monitor buyers’ payment and ensure timely payments from buyers.
Coordinate with buyers and disport agent to ensure all required documents availability before vessel’s arrvial at disport.
Maintain accurate records of trades, shipments, and inventory.
Liaise with internal departments (finance, legal, etc.) to ensure smooth transaction flows.
Perform other tasks as required.

Key requirements

Bachelor’s degree in Business, Finance, Economics, or a related field.
1-3 years of experience in a trading or commercial environment, preferably in commodities
Have knowledge of international payment terms and international delivery methods.
English proficiency (verbal and written communication)
Have experience in import operations to Vietnam
Analytical minded
Proficiency with MS Excel

Core Competencies

Confident and able to share their viewpoint
Listens well, able to explain problems and solutions
Seeks involvement and input from other people
Considers different perspectives
Recognizes and acknowledges other team members’ contributions
Manages stakeholders and builds relationships
Able to prioritize under pressure
Capacity to develop and build on others’ work
Proactive, a driver of processes and tasks in order to achieve results
Takes ownership of own decisions and actions - successes and mistakes
Is accountable to deadlines
Thorough, organised, methodical
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Administrative Assistant, Operations Support

560000 An Thanh WhatJobs

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full-time
Our client is a prominent player in the energy sector, known for its commitment to innovation and operational excellence. We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our operations team based in **Vung Tau, Ba Ria–Vung Tau, VN**. This role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote work. Your primary responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements for the operations department. You will handle correspondence, prepare reports and presentations, and maintain organized filing systems, both physical and digital. Data entry, processing invoices, and assisting with budget tracking will also be part of your duties. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication flow. The ability to anticipate needs and proactively address challenges is highly valued. Supporting the team with various administrative projects and contributing to the efficiency of daily operations are paramount. The ideal candidate will have a proven track record as an administrative assistant, with at least 2-3 years of relevant experience. Excellent organizational and time-management skills are a must, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills are essential. Experience in the energy industry or a similar technical field is a plus. Familiarity with office management systems and procedures is required. This position offers a competitive salary and benefits package, along with opportunities for professional development within a dynamic and supportive work environment. Join our team and play a crucial role in ensuring the efficient functioning of our vital operations.
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Remote Administrative Assistant - Operations Support

63000 Phan Thiet, Binh Thuan WhatJobs

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full-time
Our client is searching for a highly organized and proactive Remote Administrative Assistant to provide comprehensive operational support. This role is ideal for a detail-oriented individual who thrives in a virtual environment and excels at managing multiple tasks efficiently. As a Remote Administrative Assistant, you will be responsible for a wide range of administrative duties, including managing calendars, scheduling appointments, coordinating meetings, and preparing correspondence. You will handle email management, screen calls, and act as a primary point of contact for internal and external stakeholders. Data entry, maintaining records, and organizing digital files will be crucial aspects of your role. The assistant will also support with travel arrangements, expense reporting, and preparing presentations. Project assistance, tracking deadlines, and ensuring smooth day-to-day operations will be key contributions. You will be expected to communicate clearly and professionally with team members across different time zones and maintain confidentiality of sensitive information. Proficiency in common office software suites, such as Microsoft Office or Google Workspace, is essential. The ability to quickly learn new software and digital tools is highly valued. This position requires excellent communication skills, both written and verbal, strong problem-solving abilities, and a proactive approach to anticipating needs. A Bachelor's degree or an Associate's degree in a relevant field is preferred, along with at least 2 years of experience in an administrative or executive assistant role. Proven experience working remotely is a strong asset. You will be part of a dynamic team that values efficiency, collaboration, and continuous improvement, supporting the smooth functioning of organizational operations from a distance. The opportunity offers the flexibility of remote work combined with a role that is integral to the company's success.
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Senior Administrative Assistant - Operations Support

550000 Hoa Sơn WhatJobs

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full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their operations team in Quy Nhon, Binh Dinh, VN . This role is crucial for ensuring the smooth and efficient day-to-day functioning of the department. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, with a keen eye for detail. Responsibilities include managing executive schedules, coordinating meetings and travel arrangements, preparing reports and presentations, maintaining filing systems, handling correspondence, and assisting with project management tasks. You will be the first point of contact for internal and external stakeholders, requiring a professional and welcoming demeanor. This hybrid position offers a blend of in-office collaboration and remote flexibility, fostering a dynamic work environment. Success in this role requires proficiency in office software suites, excellent time management, and the ability to anticipate needs and take initiative. A strong understanding of office procedures and best practices is essential. You will also be responsible for basic bookkeeping, processing invoices, and liaising with vendors. The role demands discretion and the ability to handle sensitive information with confidentiality. We are looking for someone who can adapt to changing priorities and thrive in a fast-paced setting. Join our client's team and contribute to their continued success.
Key Responsibilities:
  • Manage and maintain complex calendars for senior management.
  • Coordinate and schedule meetings, including room bookings and catering.
  • Prepare agendas, take minutes, and distribute meeting notes.
  • Arrange domestic and international travel, including flights, accommodation, and visas.
  • Draft, proofread, and edit correspondence, reports, and presentations.
  • Maintain organized digital and physical filing systems.
  • Screen and direct phone calls and inquiries.
  • Assist with event planning and coordination.
  • Manage office supplies and inventory.
  • Process expense reports and invoices.
  • Provide general administrative support to the team as needed.
Qualifications:
  • Proven experience as an Administrative Assistant or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • High level of discretion and confidentiality.
  • Ability to multitask and prioritize effectively.
  • Proactive approach and strong problem-solving skills.
  • Experience with CRM or project management software is a plus.
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Senior Administrative Assistant - Operations Support

26000 Phuong Son WhatJobs

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full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive operational support within their dynamic team in Thai Nguyen, Thai Nguyen, VN . This role is pivotal in ensuring the smooth day-to-day functioning of the office and supporting various departments. The successful candidate will manage a wide range of administrative tasks, including complex calendar management, travel arrangements, expense reporting, and preparing reports and presentations. You will be responsible for coordinating meetings, ensuring all participants have the necessary materials, and taking accurate minutes. Additionally, you will serve as a key point of contact for internal and external stakeholders, maintaining professional communication at all times.

Key responsibilities include managing office supplies, maintaining filing systems (both physical and digital), and assisting with onboarding new employees. You will also play a crucial role in event planning and execution for company gatherings and meetings. The ideal candidate will possess exceptional attention to detail, strong problem-solving skills, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills in Vietnamese and English. Prior experience in a similar administrative role is highly preferred. This position offers a collaborative work environment and opportunities for professional growth.

We are looking for an individual who is adaptable, demonstrates initiative, and thrives in a supportive team setting. Your contribution will be vital to the efficiency and success of our client's operations. If you are a seasoned administrative professional looking for a challenging and rewarding opportunity, we encourage you to apply. Join us in Thai Nguyen, Thai Nguyen, VN and make a significant impact.
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Catering Operations Assistant

30000 Nam Dinh , Nam Dinh WhatJobs

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contractor
Our client, a highly regarded catering service provider, is seeking a motivated and organized Catering Operations Assistant to support their culinary and event management teams. This position is fully remote, focusing on administrative, planning, and coordination tasks that can be managed from anywhere in Vietnam. You will play a key role in ensuring the smooth execution of catering events, from initial client contact to post-event follow-up.

Key Responsibilities:
  • Assist in coordinating catering event logistics, including menus, staffing, and timelines.
  • Manage client inquiries and provide information about services and offerings.
  • Prepare event proposals and quotations under the guidance of the operations manager.
  • Maintain accurate client records and manage booking systems.
  • Coordinate with suppliers for food, beverages, and equipment.
  • Assist in scheduling and managing event staff, including chefs and servers.
  • Handle event-related administrative tasks, such as invoicing and payment processing.
  • Ensure adherence to food safety and hygiene standards in all planning aspects.
  • Support on-site event execution by coordinating pre-event setup and post-event breakdown logistics remotely.
  • Gather client feedback and contribute to service improvement initiatives.

Qualifications:
  • Previous experience (1+ year) in hospitality, event planning, catering administration, or a similar role is preferred.
  • Strong organizational and multitasking skills.
  • Excellent communication and customer service skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with booking software.
  • Ability to work independently and proactively in a remote environment.
  • Attention to detail and ability to manage multiple deadlines.
  • A team player attitude with a willingness to assist wherever needed.
  • Interest in the food and beverage or event industry.
  • High school diploma or equivalent required; some college coursework in hospitality or business is a plus.

This is a fantastic remote opportunity for someone looking to gain experience in the vibrant catering industry. You will contribute to memorable events for clients across various sectors. Our client values efficiency, creativity, and excellent client relations, and this role is essential in maintaining those standards. If you are based in or have connections to Nam Dinh, Nam Dinh, VN and are seeking a flexible, remote position, we encourage you to apply.
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Executive Assistant - Remote Operations

42000 Thai Binh , Thai Binh WhatJobs

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full-time
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a fully remote operational framework. This crucial role demands exceptional administrative, communication, and organizational skills to ensure the smooth functioning of executive operations. You will be responsible for managing complex calendars, coordinating virtual meetings, preparing correspondence and reports, and handling travel arrangements (when applicable to remote support needs). This position requires a high degree of discretion, professionalism, and the ability to anticipate needs and proactively address them. Key responsibilities include managing electronic communications, organizing digital files, conducting research, and assisting with special projects. The ideal candidate will have proven experience as an Executive Assistant or in a similar administrative support role, preferably within a remote or distributed team environment. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), virtual collaboration tools (e.g., Zoom, Microsoft Teams), and project management software is essential. Excellent interpersonal skills are vital for interacting effectively with internal and external stakeholders. This is an outstanding opportunity to contribute to executive success while enjoying the flexibility and autonomy of a fully remote position. You will be an integral part of the executive team, facilitating efficiency and supporting strategic initiatives. The ability to manage multiple priorities, maintain confidentiality, and adapt to changing needs is paramount. Your contribution will directly impact the effectiveness of our leadership. The role is based in **Thai Binh, Thai Binh, VN**, but requires full remote execution.
Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling appointments and meetings.
  • Coordinate and prepare for virtual meetings, including setting up conference calls and distributing agendas.
  • Draft, review, and edit correspondence, presentations, and reports.
  • Organize and manage digital files and information systems.
  • Conduct research and gather information for various projects and initiatives.
  • Handle incoming and outgoing communications, prioritizing and responding as appropriate.
  • Assist with travel arrangements and expense reporting (if applicable).
  • Proactively manage and resolve scheduling conflicts.
  • Support the execution of special projects and administrative tasks.
  • Maintain strict confidentiality and exercise discretion in all matters.
Qualifications:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred.
  • Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
  • Proven experience supporting senior-level executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • High level of attention to detail and accuracy.
  • Ability to work independently and proactively in a remote setting.
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Executive Assistant - Strategic Operations

65000 Nha Trang, Khanh Hoa WhatJobs

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full-time
We are looking for a highly organized and proactive Executive Assistant to support our executive team in Nha Trang. This role offers a hybrid work model, requiring a blend of remote and in-office presence. You will provide comprehensive administrative support, manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle sensitive information with discretion. Your responsibilities will include gatekeeping, prioritizing communications, and ensuring the smooth operation of daily activities for the executives you support. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and advanced proficiency in office productivity software. Strong communication and interpersonal skills are essential for interacting effectively with internal staff, clients, and external partners. You should be a resourceful problem-solver, capable of anticipating needs and working independently with minimal supervision. In your remote capacity, you will manage digital communications, organize virtual meetings, and maintain electronic filing systems. We value individuals who are adaptable, reliable, and committed to providing high-level support in a fast-paced environment. This is an excellent opportunity to contribute to the strategic operations of our organization and work closely with leadership. If you are a dedicated and efficient administrative professional seeking a dynamic role, we encourage you to apply.
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Remote Retail Operations Assistant

60000 Hoi An WhatJobs

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contractor
Our client is seeking a highly organized and proactive Remote Retail Operations Assistant to support their retail business functions. This role will be primarily focused on back-end operations, customer service support, inventory management assistance, and e-commerce coordination, all managed from a remote location. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen interest in the retail sector. You will play a vital role in ensuring the smooth day-to-day running of retail operations, from online order processing to customer inquiries. This is a remote-first position that offers flexibility and the chance to contribute to a growing retail presence.
Responsibilities:
  • Assist with managing online store operations, including product listing updates and order processing.
  • Handle customer inquiries via email, chat, or phone, providing timely and helpful responses.
  • Support inventory management by tracking stock levels and coordinating with suppliers.
  • Prepare reports on sales, customer feedback, and operational performance.
  • Assist in the coordination of marketing campaigns and promotions.
  • Manage customer returns and exchanges efficiently.
  • Collaborate with internal teams to resolve operational issues.
  • Ensure accuracy of product information and pricing on e-commerce platforms.
  • Maintain customer databases and records.
  • Contribute to process improvements for enhanced retail operations.
Qualifications:
  • Previous experience in retail, customer service, or administrative support is highly preferred.
  • Strong organizational and time-management skills with the ability to prioritize tasks.
  • Excellent written and verbal communication skills.
  • Proficiency in e-commerce platforms (e.g., Shopify, WooCommerce) and Microsoft Office Suite.
  • A proactive attitude and the ability to work independently with minimal supervision.
  • Keen attention to detail and accuracy in data entry and reporting.
  • Adaptability and willingness to learn new systems and processes.
  • Must have a reliable internet connection and a suitable home office setup for remote work.
  • Experience with inventory management software is a plus.
This fully remote opportunity supports retail operations for **Buon Ma Thuot, Dak Lak, VN**, offering a dynamic and varied role for an individual passionate about retail efficiency. If you are a detail-oriented individual looking for a flexible remote position, we encourage you to apply.
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