540 Assistant Operations jobs in Vietnam
Assistant Operations Manager
Posted 1 day ago
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Key Responsibilities:
- Assist the Operations Manager in planning, directing, and coordinating daily operations.
- Support the implementation of operational policies and procedures.
- Monitor operational performance and identify areas for improvement.
- Help manage staff schedules, training, and performance.
- Assist in budget preparation and monitoring operational expenses.
- Ensure compliance with company standards, safety regulations, and quality requirements.
- Coordinate with different departments to ensure seamless workflow and communication.
- Manage inventory, supply chain, and logistics as directed.
- Resolve operational issues and provide solutions to enhance efficiency.
- Contribute to process improvement initiatives and implement new operational strategies.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- 1-3 years of experience in operations, management, or a related field.
- Understanding of operational processes and best practices.
- Strong organizational and time management skills.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and experience with operational software.
- Ability to work independently and as part of a team in a hybrid environment.
- Problem-solving capabilities and attention to detail.
Operations Assistant
Posted today
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COFCO International is a global agri-business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered is Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's increasing and changing needs. With 11,000+ people in 35 countries, our global portfolio includes assets across the Americas, Europe, Africa, Middle East, and Asia-Pacific. We trade with over 50 nations, while providing farmers unique direct access to the growing Chinese market.
Key Responsibilities
Assist in the execution of grain trades, including contract administration, LC draft, documentation, payment and compliance.
Coordinate with Singapore operations team to advise and update buyers all details of shipment delivery of commodities in due course.
Closely monitor buyers’ payment and ensure timely payments from buyers.
Coordinate with buyers and disport agent to ensure all required documents availability before vessel’s arrvial at disport.
Maintain accurate records of trades, shipments, and inventory.
Liaise with internal departments (finance, legal, etc.) to ensure smooth transaction flows.
Perform other tasks as required.
Key requirements
Bachelor’s degree in Business, Finance, Economics, or a related field.
1-3 years of experience in a trading or commercial environment, preferably in commodities
Have knowledge of international payment terms and international delivery methods.
English proficiency (verbal and written communication)
Have experience in import operations to Vietnam
Analytical minded
Proficiency with MS Excel
Core Competencies
Confident and able to share their viewpoint
Listens well, able to explain problems and solutions
Seeks involvement and input from other people
Considers different perspectives
Recognizes and acknowledges other team members’ contributions
Manages stakeholders and builds relationships
Able to prioritize under pressure
Capacity to develop and build on others’ work
Proactive, a driver of processes and tasks in order to achieve results
Takes ownership of own decisions and actions - successes and mistakes
Is accountable to deadlines
Thorough, organised, methodical
Administrative Assistant, Operations Support
Posted 1 day ago
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Remote Administrative Assistant - Operations Support
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Senior Administrative Assistant - Operations Support
Posted 1 day ago
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Job Description
Key Responsibilities:
- Manage and maintain complex calendars for senior management.
- Coordinate and schedule meetings, including room bookings and catering.
- Prepare agendas, take minutes, and distribute meeting notes.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Maintain organized digital and physical filing systems.
- Screen and direct phone calls and inquiries.
- Assist with event planning and coordination.
- Manage office supplies and inventory.
- Process expense reports and invoices.
- Provide general administrative support to the team as needed.
- Proven experience as an Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive approach and strong problem-solving skills.
- Experience with CRM or project management software is a plus.
Senior Administrative Assistant - Operations Support
Posted 1 day ago
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Key responsibilities include managing office supplies, maintaining filing systems (both physical and digital), and assisting with onboarding new employees. You will also play a crucial role in event planning and execution for company gatherings and meetings. The ideal candidate will possess exceptional attention to detail, strong problem-solving skills, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills in Vietnamese and English. Prior experience in a similar administrative role is highly preferred. This position offers a collaborative work environment and opportunities for professional growth.
We are looking for an individual who is adaptable, demonstrates initiative, and thrives in a supportive team setting. Your contribution will be vital to the efficiency and success of our client's operations. If you are a seasoned administrative professional looking for a challenging and rewarding opportunity, we encourage you to apply. Join us in Thai Nguyen, Thai Nguyen, VN and make a significant impact.
Catering Operations Assistant
Posted 1 day ago
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Key Responsibilities:
- Assist in coordinating catering event logistics, including menus, staffing, and timelines.
- Manage client inquiries and provide information about services and offerings.
- Prepare event proposals and quotations under the guidance of the operations manager.
- Maintain accurate client records and manage booking systems.
- Coordinate with suppliers for food, beverages, and equipment.
- Assist in scheduling and managing event staff, including chefs and servers.
- Handle event-related administrative tasks, such as invoicing and payment processing.
- Ensure adherence to food safety and hygiene standards in all planning aspects.
- Support on-site event execution by coordinating pre-event setup and post-event breakdown logistics remotely.
- Gather client feedback and contribute to service improvement initiatives.
Qualifications:
- Previous experience (1+ year) in hospitality, event planning, catering administration, or a similar role is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and customer service skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with booking software.
- Ability to work independently and proactively in a remote environment.
- Attention to detail and ability to manage multiple deadlines.
- A team player attitude with a willingness to assist wherever needed.
- Interest in the food and beverage or event industry.
- High school diploma or equivalent required; some college coursework in hospitality or business is a plus.
This is a fantastic remote opportunity for someone looking to gain experience in the vibrant catering industry. You will contribute to memorable events for clients across various sectors. Our client values efficiency, creativity, and excellent client relations, and this role is essential in maintaining those standards. If you are based in or have connections to Nam Dinh, Nam Dinh, VN and are seeking a flexible, remote position, we encourage you to apply.
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Executive Assistant - Remote Operations
Posted today
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Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings.
- Coordinate and prepare for virtual meetings, including setting up conference calls and distributing agendas.
- Draft, review, and edit correspondence, presentations, and reports.
- Organize and manage digital files and information systems.
- Conduct research and gather information for various projects and initiatives.
- Handle incoming and outgoing communications, prioritizing and responding as appropriate.
- Assist with travel arrangements and expense reporting (if applicable).
- Proactively manage and resolve scheduling conflicts.
- Support the execution of special projects and administrative tasks.
- Maintain strict confidentiality and exercise discretion in all matters.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Proven experience supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and proactively in a remote setting.
Executive Assistant - Strategic Operations
Posted 1 day ago
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Remote Retail Operations Assistant
Posted 1 day ago
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Responsibilities:
- Assist with managing online store operations, including product listing updates and order processing.
- Handle customer inquiries via email, chat, or phone, providing timely and helpful responses.
- Support inventory management by tracking stock levels and coordinating with suppliers.
- Prepare reports on sales, customer feedback, and operational performance.
- Assist in the coordination of marketing campaigns and promotions.
- Manage customer returns and exchanges efficiently.
- Collaborate with internal teams to resolve operational issues.
- Ensure accuracy of product information and pricing on e-commerce platforms.
- Maintain customer databases and records.
- Contribute to process improvements for enhanced retail operations.
- Previous experience in retail, customer service, or administrative support is highly preferred.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficiency in e-commerce platforms (e.g., Shopify, WooCommerce) and Microsoft Office Suite.
- A proactive attitude and the ability to work independently with minimal supervision.
- Keen attention to detail and accuracy in data entry and reporting.
- Adaptability and willingness to learn new systems and processes.
- Must have a reliable internet connection and a suitable home office setup for remote work.
- Experience with inventory management software is a plus.