423 Ceo Assistant jobs in Vietnam

**Mô tả công việc**:
(Mức lương: Thỏa thuận)
- Manage the CEO’s schedules, appointments, workload and ensure being well
- prepared for meetings.
- Prepare the meeting agenda, meeting minutes and provide needed background information to the CEO.
- Brief CEO’s daily schedule to ensure he arrives on time and knows where to be.
- Make travel arrangements to make the best use of the CEO’s time. This may include coordinating with the Administration department to book flights, car rentals and hotel accommodations
- Completing expense reports for reimbursement after the trip.
- Interact with the board of directors. Duties can include scheduling board meetings, handling logistics of board meetings, sending materials for review before the meetings, taking and distributing notes and fielding general queries from board members.
- Maintain the CEO's special/strategic projects.
- Advise, support, assist, coordinate, and collaborate on projects.
- Handle confidential information and maintain the security of the CEO’s records and files.
- Act as the CEO's first point of contact with people from both inside and outside the Company
- Perform other administrative tasks using independent judgment and discretion.
- Plan, organize, and schedule own workload so that the general administrative and clerical tasks are completed accurately and on time. Activities may include:

- Preparing documents and presentation materials;
- Screening and responding to incoming correspondence, inquiries, and phone calls;
- Drafting letters and official information releases;
- Acting as interpreter and translator as and when required,
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring the CEO is well-prepared for meetings;
- Taking and distributing minutes;
- Deputizing the CEO to delegate work to others as per his request.
- Arranging visitors' logistics, coordinating conference calls, transcribing notes, and typing correspondence.
- Other duties as assigned by the CEO

**Chức vụ**: Trưởng Nhóm/Trưởng Phòng

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Mobile phone allowance, meal allowance
- Healthcare plan for you and your family members
- 15 days of fully paid leave a year
- Other benefits: Outing trip, Tet gift, Mid-autumn gift, parties.
- Training and career evolution opportunities
- An international standard working environment

**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:

- At least 1 year of experience in the same position in Multinational companies.
- Must be well-organized.
- Strong interpersonal skills, ethics, strong communication, and presentation skills in both English and Vietnamese.
- Able to work under pressure.

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Thư Ký

Trung cấp - Nghề
Không yêu cầu

Assistant to BODs will give support to the performance of Executive Management activities by providing a wide range of business support.

**The Role**

MIS (Analytics & Reporting)
- Prepare monthly business reports, analytics and set up sales meetings
- Liaise to Finance Team to collect, verify data and prepare reporting to all business concerned parties, consisting of sales & non-sales
- Collect data for business reporting (regular and ad-hoc requests) from production system

Corporate Affairs
- Assist CEO in strategic meeting process and company performance management (scorecard, year end assessment schedule )
- Liaise with Head Office, Regional offices and local authorities for corporate issues
- Monitor and follow up periodical reports
- Meeting logictics arrangement, making minutes meeting and keeping all business concerned parties posted (EXCO, Management Meeting, Shareholders and Council meetings )
- Promulgate official internal memos on behalf of the BOD
- Assist VN CEO with work-related (for e.g. travel logistic arrangement, visa, etc.) and limited private issues

Project Management
- Interact with internal and external parties in the development, execution and management of various domestic and overseas projects leaded by the Board of Directors/Head Office
- Follow up and update project progress to the concerned parties
- Provide operational support to Regional offices when needed
- Support to consolidate Regional Management information system reports

**The Requirements**
- University degree
- At least 02 years experience as business analyst and/ or as assistant to General Director
- Good communication
- Excellent organization and problem solving skills
- Strong time-management skill
- Proactive, friendly & customer-oriented
- Be able to work under pressure

Fluent in both English & Vietnamese

**Mô tả công việc**:
(Mức lương: Thỏa thuận)
- Administration
- Be responsible for daily communications including maintenance of calendar and appointments for the General Director.
- Monitor all personnel functions, purchase orders, travel, training, visa arrangements, requests for disbursements and requisite office supply.
- Serve as an administrative liaison for all positions reporting to the General Director.
- Provide administrative support.
- Act as the designated company liaison / point person for all company approved travel arrangements.
- Ensure accurate maintenance of all current files for all supplier agreements and contract documents.
- Assist the General Director in planning and implementing projects.
- Organize daily appointments, communications, and general work life of the General Manager to ensure and enhance effectiveness and efficiency.
- Provide prompt, dependable, high quality, word processing to the General Director.
- Prepare letters, reports, and other correspondence, translation, interpretation.
- Set-up and maintain an accurate easy to access filing system for all important documentation.
- Greet internal and external customers immediately, in a courteous and friendly manner.
- Legal advice
- Review, initial signature all contracts prior get approval from the General Manager.
- Review all legal documents and offer advice.

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Having chances to get attractive company bonus every month/year
- Company trip once a year + Joining party
- Salary and position is reviewed 1 time a year
- Bonus by individual ability and company’s performance.
- Social insurance, health insurance, unemployment insurance and other benefits
- Dynamic and sociable working environment.

**Yêu cầu bằng cấp (tối thiểu)**: Đại Học

**Yêu cầu công việc**:

- Bachelor’s degree in related fields, 3+ years’ experience in PA/EA to GM/CEO.
- Exceptional organizational and time-management skills and the ability to multitask.
- Good presentation skills, English 4 skills at advanced level (speaking-listening-reading-writing).
- Strong computing skills, especially Excel and Word.
- Follow instructions clearly and accurately within a timely fashion.
- Discretion and trustworthiness.
- Good oral and written communication skills.
- Decent Vietnam business law knowledge.
- Must possess a positive attitude & show enthusiasm for the products we sell.

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Thư Ký

Đại Học
Không yêu cầu

**JOB SUMMARY**:

- **Title**: Personal Assistant
- **Year of Experience**: 2-3 years+
- **Job Level**: Executive
- **Report Line**: CEO
- **Salary Range**: Negotiable
- **Hiring Purpose**: New Hire
- **Working Time**: 9:00 - 18:00, Monday - Friday
- **Working Location**: 6th Floor, Tuong Viet Building, 95 Cach Mang Thang Tam Street, Ben Thanh Ward, District 1, HCMC, Vietnam

**OBJECTIVES**:
We are looking for an Personal Assistant to our CEO delivering exceptional administrative, organizational, and logístical support on a one-to-one basis.

**JOB DESCRIPTION**:
**Personal/Clerical assistant to CEO**:

- Master the CEO’s calendar, schedule meetings, arrange travel, visa and accommodations, and handle any necessary logistics
- Prepare files, reports, correspondents and other relevant business documentation as requested.
- Prepare and organize paperwork and mail.
- Responsible for notes or dictation at meetings and providing general assistance during presentations.
- Handle any tasks as required

**Administrative function for Board of Directors (BOD)**:

- Manage the calendar of BOD effectively and efficiently.
- Handle personal matters of BOD, including travel arrangements, gifting, passport renewing, sending any personal documents,
- Coordinate with HR to handle both routine and ad hoc tasks of: reports/inputs for expenses, etc.

**JOB REQUIREMENTS**

**Skills & Knowledge & Qualification**
- Excellent administrative and organization skills
- Detail-oriented and able to prioritize and multitask
- Track record of demonstrated ownership, responsibility and accountability
- Excellent communication skills in English
- Excellent professional standards, discernment and discretion when taking care of sensitive information
- Strong problem-solving mindset, proactive spirit Flexible to work outside working hours when required

**PMAX-er Identification**
- **Client Impact**:Everything we do is ultimately to deliver real client impact and value.
- **Innovation**: Drive change and innovative new ideas to create more values for clients, teams and society.
- **People Development**: Attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
- **Integrity**:Be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
- **Teamwork & Fun**:The cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
- **Extreme Ownership**: The practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

**BENEFITS**:

- Competitive salary range with quarterly & yearly incentives and 13th-month salary
- Flexible working time with 4 days working from home per month and 15 paid leaves per year
- Insurance as full salary (SHUI)
- Annual health check-up and Healthcare Insurance PTI for all employees
- Laptop supply/allowance or support for laptop purchase costs on an individual basis
- Internal training & career development opportunities, and external L&D budget sponsorship
- Team bonding budget quarterly, snack time to engage team members
- Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year )
- Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
- Other staff welfare allowances.

**ABOUT PMAX**:
PMAX is a Total Performance Marketing pioneer in Vietnam with in-depth digital marketing expertise and total marketing solutions to deeply impact brand performance and drive businesses growth effectively. Founded in 2016 by prominent strategists and continuously led by over 20 professionals specialized in the Total Performance Marketing field, PMAX empowers businesses to maximize their business results by optimizing their marketing performance. With over 9 services (research, strategy, platform, media, creative, campaign management, merchandising, commercial, tech & data, etc.), 4 primary solution packages (Branding, E-commerce, App, Lead Generation) and established track records, PMAX has successfully worked with over 400 clients on over 600 successful projects.

PMAX has earned 5 MMA SMARTIES awards and 4 Agency of the Year honors during the business growth. PMAX has also become a Premium partner of Facebook, Google, TikTok, Shopee, Zalo, and others.

For you - talents with strong brain power who are seeking “the bigger shirt” for your effective growth, we are confident to offer a young, dynamic and aggressive environment with unlimited opportunities to maximize your potential and optimize your capacity in order to make a leap to marketing experts & business leaders.

**Why PMAX?**
- We provide opportunity

Our client is seeking a highly organized, proactive, and discreet Executive Personal Assistant to provide comprehensive remote support to a senior executive. This role demands exceptional administrative skills, the ability to manage multiple priorities efficiently, and a keen eye for detail. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing correspondence and reports, and handling confidential information with the utmost discretion. Your duties will include scheduling meetings, managing communications, making travel and accommodation bookings, and liaising with internal and external stakeholders on behalf of the executive. You will also assist with the preparation of presentations, manage expense reports, and perform various personal errands as needed. The ideal candidate will possess a professional demeanor, excellent written and verbal communication skills, and a proactive approach to problem-solving. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. You should be adept at anticipating needs, managing time effectively, and maintaining a high level of confidentiality. This is a critical role requiring an individual who can operate autonomously and deliver high-quality support in a remote setting. If you are a highly motivated and detail-oriented administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
Key Responsibilities:

• Manage and maintain the executive's complex calendar, scheduling appointments and meetings.
• Arrange and coordinate all travel logistics, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential and sensitive information with the utmost discretion.
• Manage expense reports and process reimbursements.
• Conduct research and gather information as required by the executive.
• Act as a liaison between the executive and internal/external stakeholders.
• Organize and maintain electronic and physical filing systems.
• Proactively anticipate needs and offer solutions to support the executive's efficiency.

Qualifications:

• Proven experience as an Executive Assistant or Personal Assistant, preferably supporting senior-level executives.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High proficiency in Microsoft Office Suite and virtual collaboration tools.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Professional and proactive attitude.
• Ability to work independently in a remote environment.

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.
If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it's with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.
The Personal Assistant will provide support to the General Manager in the Executive Office. The role's core duties will include secretarial services, coordinating activities in the Executive Office and assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office.
**What will I be doing?**
As the Personal Assistant, you will be responsible for performing the following tasks to the highest standards:
- Arrange appointments and meetings for the General Manager, record them in the calendar / diary and ensure the General Manager has the appropriate documentation for each appointment.
- Attend meetings such as Department Head Meeting, Executive Committee Meeting and any other when requested and take minutes of attended meetings.
- Receive visitors and guests on behalf of the General Manager and in his / her absence, answering questions and concerns and following through with resolutions.
- Arrange room and restaurant reservations for VIP guests / personnel if requested.
- Arrange and coordinate the General Manager's schedule and remind him / her in time.
- Assist the General Manager in compiling guest data to be used for service quality improvement.
- Assess priorities of work and, wherever possible, assist in organizing the General Manager's priorities.
- Answer telephone calls in the Executive Office as and when required.
- Assist the General Manager to deal with hotel related official documents, such as owner's report, thank you letters, complaint letters and other business documents.
- File and record all business documents as required.
- Check documents submitted by departments and record when use the stamp.
- Assist with translations, verbal and written.
- Maintain strictest confidentiality at all times on all matters.
- Demonstrate essential overall knowledge of the organization.
- Understand the responsibilities of other sections and departments and cooperate with them.
- Adhere to the hotel's security and emergency policies and procedures.
- Demonstrate professional attitude and behavior at all times.
- Prepare and maintain files, reports, letters, memorandums and other relevant business documentation.
- Ensure all reporting and servicing deadlines are met on a timely basis.
- Maintain an accurate tracking system for prompt handling of issues concerned.
- Order and maintain office supplies.
- Abide by the team member handbook, hotel policies and procedures, hotel code of conduct.
- Maintain personal presentation to hotel standards.
- The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment.
- Carry out any other reasonable duties and responsibilities as assigned.
**What are we looking for?**
A Personal Assistant serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- Possess a College Degree and above.
- Minimum 3-5 years relevant experience.
- Resourceful, creative and maintain flexibility.
- Passionate about delivering exceptional guest experiences.
- Able to work independently as well as in teams.
- Take ownership of your actions and decisions.
- Able to operate with a sense of urgency and discipline.
- Strong proficiency in English and Chinese to meet business needs.
- Proficient in Microsoft Office.
- Able to do basic translation, advantageous.
**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
**Job:** _Administrative_
**Title:** _Personal Assistant to GM_
**Location:** _null_
**Requisition ID:** _HOT0BV7P_
**EOE/AA/Disabled/Veterans**

Our client, a rapidly expanding conglomerate, is searching for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer. This high-impact role is based in **Thai Nguyen, Thai Nguyen, VN**. You will be the gatekeeper, facilitator, and strategic partner for the CEO, ensuring their time is optimized and their priorities are met with precision.

Primary duties include:

• Managing the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements, with a focus on efficiency and avoiding conflicts.
• Coordinating and preparing agendas, materials, and minutes for executive meetings, board meetings, and stakeholder engagements.
• Handling all incoming and outgoing communications, including emails, phone calls, and correspondence, screening and prioritizing as needed.
• Making complex travel arrangements, including flights, accommodation, visas, and ground transportation, often with last-minute changes.
• Conducting research, compiling data, and preparing reports and presentations for the CEO.
• Liaising with internal departments and external partners to ensure smooth workflow and information dissemination.
• Managing confidential information with the utmost discretion and integrity.
• Anticipating the CEO's needs and proactively addressing potential issues.
• Assisting with personal errands and projects as required.

The ideal candidate will possess a Bachelor's degree in Business Administration or a related field, coupled with a minimum of 6 years of experience supporting C-level executives. Exceptional organizational and time management skills are paramount, along with the ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms are essential. Outstanding written and verbal communication skills, a keen eye for detail, and a high level of professionalism are required. Discretion, adaptability, and a proactive, problem-solving attitude are key attributes for success in this role. Experience in managing international travel arrangements and complex itineraries is a strong asset. This is an excellent opportunity to work closely with top leadership and gain invaluable experience within a dynamic corporate setting.

Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer. This crucial role is based in our Pleiku, Gia Lai, VN office. You will manage the CEO's calendar, schedule meetings, arrange travel, and handle correspondence with a high degree of professionalism and confidentiality. Key responsibilities include preparing reports, presentations, and agendas for board meetings, managing expense reports, and coordinating internal and external communications. You will act as a gatekeeper, prioritizing and managing the flow of information and requests to ensure the CEO's time is utilized effectively. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. Strong written and verbal communication skills are essential, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software. Previous experience as an Executive Assistant supporting C-level executives is highly preferred. A proactive attitude, excellent problem-solving abilities, and a commitment to maintaining confidentiality are paramount. This is an on-site position, requiring your dedicated presence in our Pleiku, Gia Lai, VN office throughout the working week to facilitate seamless support. We are looking for a candidate who is reliable, adaptable, and eager to contribute to the smooth operation of the executive office.

Our client, a dynamic and rapidly expanding enterprise, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer (CEO). This crucial role, based in **Ho Chi Minh City, Ho Chi Minh, VN**, involves managing the CEO's schedule, coordinating meetings, preparing reports, and handling confidential information with the utmost discretion. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively. This is a hybrid position, blending essential on-site support with the flexibility of remote work for specific tasks.

Responsibilities:

• Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, meeting materials, and minutes for executive meetings.
• Screen and prioritize incoming communications (emails, phone calls) on behalf of the CEO.
• Handle confidential correspondence and sensitive documents with discretion.
• Conduct research and prepare reports, presentations, and briefs as requested by the CEO.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Manage expense reporting and T&E reimbursements for the CEO.
• Act as a liaison between the CEO and internal/external stakeholders.
• Organize and manage special projects and initiatives as assigned.
• Maintain and organize physical and digital filing systems.
• Handle ad-hoc administrative tasks and provide support to the executive office as needed.
• Anticipate the CEO's needs and proactively address potential issues.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, preferably supporting C-suite executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in both English and Vietnamese.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Discretion and a high level of professionalism when handling confidential information.
• Ability to multitask, prioritize effectively, and work efficiently under pressure.
• Proactive attitude with a solutions-oriented approach.
• Experience with travel booking and expense management systems.
• Bachelor's degree in Business Administration or a related field is preferred.
• Ability to seamlessly transition between on-site support and remote work responsibilities.

This hybrid role is based in **Ho Chi Minh City, Ho Chi Minh, VN**. If you are a meticulous and dedicated professional ready to support a visionary leader, we encourage you to apply.