10 Contract Administration jobs in Vietnam

**Job descriptions**
- Calculate the payroll, bonus, compulsory social insurance, PIT
- Register PIT
- Increase/decrease employees to department of social insurance
- Keep track of employee annual leave
- Recruitment, follow the probation, sign contract and related jobs
- Buy stationery, equipment for sale team and stock team
- Ensure all benefits for employees

**Job requirements**
- Have 1 year or more experience
- Honesty, high sense of responsibility
- Proficiency in office computer
- English communication

or directly at the office

THÁI CÔNG (Viet Nam) Co., Ltd.
Address: 66 - 68 Hai Ba Trung, Ben Nghe Ward, District 1, Ho Chi Minh City
Tel: 028.38989818 (Ms. Trinh Lê)
Please refer to the company's website at WWW.THAICONG.COM to understand the company before applying.
Thank you.
(Please do not ask about recruitment information on our fanpage)

OPSWAT is a global cyber security company providing solutions for enterprises since 2002 to identify, detect, and remediate advanced security threats from data and devices coming into and out their networks. Trusted by over 1,000 organizations worldwide and with over 30 anti-malware engines, 100+ data sanitization engines and more than 25 technology integration partners, OPSWAT is a pioneer and leader in data sanitization, vulnerability detection, multi-scanning, device compliance, and cloud access control.

OPSWAT. Protecting the World's Critical Infrastructure

**The Position**

This position is considered the additional right hand to the Office Manager in order to help share the workload related to daily work to ensure the smooth operation of the whole office at OPSWAT Viet Nam. This position is a good start for those who follow the career path of a professional administrator in the future. Working at OPSWAT as an office administration intern, you will have a beneficial chance to have an exposure to an international working environment as well as polish your CV for your future job opportunities.

**What You Will Be Doing**:

- Administrative Support:_
- Ensure daily office operations run smoothly including executing routine tasks, facilities management, vendor coordination, miscellaneous day-to-day support, small office fixings, and maintenance.
- Provide administrative support to staff with 400 headcounts, including address inquiries related to facilities, office supplies, parking, building policies, travels, etc., based on existing guidelines.
- Assisting in the employee on/off-boarding process (e.g., parking registration, welcome kit, office card, birthday/holiday gifts, etc.).
- Handle incoming and outgoing correspondence, letters, contracts, etc. and maintain accurate records and files, both electronic and physical. Organize and maintain the office filing system to ensure easy retrieval of documents.
- Develop inventory tracking system to ensure office supplies are maintained stable, follow up with inventory quantity and reorder as needed.
- Assist in the preparation of reports, presentations, and documents as required.
- Collaborating with stakeholders (e.g., IT, HR, Finance) on ad-hoc tasks related to daily office operations.
- Propose innovative admin solutions for a best-in-class work environment to support company growth.
- Office Budget Management_
- Assist in managing office budgets, expenses, and financial records.
- Process invoices, expense reports, and reimbursements in a timely manner.
- Coordinate with the finance department for payment and other financial transactions.
- Coordinate with Finance team and Trade Union in creating purchase orders for related vendors and ensure contracts are properly executed and administered.
- Identify opportunities for process improvement and cost optimization within the organization.
- Event Executive:_
- Plan and execute company-wide events from end to end, fostering a vibrant office culture, such as food programs, happy hours, monthly birthdays, and occasional events (e.g., Christmas, Mid-autumn celebration, etc.).
- Coordinate logístical arrangements, including venue selection, catering, transportation, audiovisual equipment, accommodation and manage event registration processes, attendee lists.
- Develop and manage event budgets, including cost estimation, budget allocation, and expense tracking.
- Liaise and negotiate with vendors/suppliers to secure competitive pricing, maximize cost savings, and ensure services meet quality standards.
- Analyze event data, metrics, and feedback to identify areas for improvement and best practices.

**What We Need from You**:

- Proficiency in Microsoft Office Suite.
- Communication and interpersonal skills.
- Organizational and multitasking abilities
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Analytical skills - Identify trends and make informed decisions.

**It Would Be Nice If You Had**:

- English major or bachelor's degree in related field of this job
- IELTS certificate is a plus
- Ambitious to become an official part of OPSWAT in the future

OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.

**ROLES & RESPONSIBILITIES**

**Summary**:

- Reporting directly to: Ethical Operations & Planning Manager
- Subordinates: No
- High frequency of interaction: Ethical & Trade Marketing, Finance, Accountant, and Procurement, Regulatory Affairs, Public Affairs, Medical Affairs, OEC
- Working location: Melinh Point, 2 Ngo Duc Ke, Ben Nghe Ward, District 1, HCM city.

**Core job responsibilities**:

- Understanding marketing objectives, advertising and promotion, which bases on Corporate Branding foundation, and ensure their execution for the assigned products
- Understanding the internal policy and procedure as Abbott requires to support for marketing team.
- Develop sufficient promotional materials such as brochures, catalogues, information booklets which are in line with product positioning.
- Collect, compile, verify, analyze data on product performance and customer feedback and make report to relevant managers.
- Support ABM/BM/MM on daily MKT operational activities.
- Review complaints and propose solutions relating to assigned products.
- In charge of all requested document/ paper works as related to Abbott marketing process in compliance with laws and internal policy.
- Tracking and supporting for making any payment procedure to support business.
- Support to track budget and actual spending from the marketing team and keeping report monthly basis.

**MINIMUM BACKGROUND/ EXPERIENCE REQUIRED**

**Position Experience**:

- Open for fresh graduate, prefer 1-2 years relevant experience in a representative role in the MNC FMCG Industry.
- Can-do attitude and eager to learn new things
- Good knowledge of computer based programs including spreadsheets

**Core Skill Requirement**:

- MS Office
- Good at English

**Core Trait/Behavior Requirement**:

- Continuous Improvement behavior

**MINIMUM EDUCATION REQUIRED**
- University graduate, preferably in marketing or business.

Essential Duties and Responsibilities:
**General**:

- Maintain compliance with all company policies and procedures;
- Participate in required coordination meetings for management of all works to the facility

Welfare service support:

- In charge of printing and issuing access control cards (NFCs) according to information provided by Human resources team, suppliers and security team. Cards are issued include employee cards, supplier cards, guest cards and parking cards.
- Responsible for ordering and distributing welcome kit to the HR department to distribute to employees, customers and partners.

**POSM Store Supervisor**:

- Monitor and record the import and export information of goods input/output of the POSM warehouse.
- Build and follow warehouse management process. Make sure the data updated strictly, complete all the reports as required.

**Other support**:

- Monitor and support the vehicle and driver team including: overtime check, car insurance claim, request for transportation cost and maintenance cost payment
- Support to register entrance permit from Tan Thuan EPZ for company/private vehicle, update information when information changed.

**Reports (or Deliverables)**:
Weekly Report:

- Summary all tasks have been done or issue related to pending process.
- Next week plan

Monthly Report:

- Summary all tasks have been done or issue related to pending process.
- Monthly Plan (next month)

**Yêu cầu**:

- Female, with at least 01 year of working experience.
- Experienced in office management, administrative support.
- Agile, good communication skills, able to work independently.
- Problem-solving skills, organization and work arrangement
- Have a good customer care mindset.
- English communication and reporting skills.

**Mô tả công việc**:
(Mức lương: Thỏa thuận)

1. Office assets management
- Make a list and track the activities of all assets and equipment in the company. Periodic inventory of assets.
- Procurement of new assets when required or based on arising needs.
- Periodically maintain, repair and renew legal documents (if any).

2. Car management
- Arrange shuttle bus for employees, diplomatic car upon request quickly and reasonably.
- Regularly check the situation of cars and drivers to ensure safety and good service quality.

3. Rental house management
- Find rental houses for employees when required.
- Do the management, registration of administrative procedures according to the law of residence for employees.

4. printing management
- Rent office printers and manage the quantity and quality of printing of the office.
- Do other product printing requirements.
- Receive registration and purchase stationery as required by departments. Stock up on essential stationery.

5. Manage and pay other small expenses in the company
- Pay the costs of electricity, water, telephone, internet, post. of the office.
- Buy worship items every month.

6. Do other tasks at the request of the BOPs or according to the policies of the HR department

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Laptop
- Chế độ bảo hiểm
- Du Lịch
- Phụ cấp
- Du lịch nước ngoài
- Chế độ thưởng
- Chăm sóc sức khỏe
- Đào tạo
- Tăng lương
- Công tác phí
- Phụ cấp thâm niên
- Nghỉ phép năm

**Yêu cầu bằng cấp (tối thiểu)**: Đại Học

**Yêu cầu công việc**:

- Experience with administrative and purchasing procedures
- Good at communication and technology
- Dynamic and positive spirit, creative

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Nhân Sự,Quản Trị Nhân Sự (HR)

Đại Học
Không yêu cầu

**What We Can Offer**:

- 18 days paid leave per year
- 2-3 months bonus

Key Responsibilities and Duties:

- Support Department Head to lead Information Technology Department of Vietnam and enable the alignment of business and technology overseeing IT Governance involving strategic alignment, value delivery, risk management, resource management and performance management.
- Set up procedures to assess the integration and interoperability of complex IT processes such as problem, change and configuration management
- Launch and manage a project management framework for all IT projects and risks associated with.
- Set up effective IT control practices and their monitoring are required to avoid breakdowns in internal control and oversight, increase efficiency, use resources optimally and increase the effectiveness of IT processes.
- Manage and operate regulatory environment for organization in Vietnam.
- In charge to check compliance of local regulation (ie SBV Circular 09) and HO/Regional rules
- Coordination for audit both internal/external with relevant Dept
- Conduct change management to ensure that the payment / regulatory environment stays updated always
- Support to conduct regular / periodic Disaster Recovery (DR) drills to ensure readiness of regulatory infrastructure in DR site.
- Write / Update procedure manuals/ work instructions for the department as appropriate and relevant.
- Maintain daily performance of regulatory environment in a demonstrable manner.
- Conduct event, incident, problem, and capacity management routines to ensure that the regulatory environment is always available as and when required either from main office or DR site.
- Keep a regular connection with regulatory in the most cost-effective approach.
- Resolve technical problems with IT infra/app/security systems
- Provide technical assistance and support for incoming queries and issues related to computer systems, software, and hardware related to regulatory environment and business requirements.
- Conduct regular SLA discussions with relevant vendors to ensure that the vendors operate in the framework defined for them.
- Respond to staff queries in a satisfactory and department established manner. Walk end users through problem solving process.
- Train both business staff and IT for effective utilization of regulatory environment
- Management of bank permanent staff and contract staff in Governance team
- Key competencies:

- Excellent communication, negotiation and interpersonal Skills.
- Stakeholder Management Skills.
- Project Management Skills.
- Strong leadership.
- Experience of managing IT planning, compliance, IT audit, contract/vendor management
- Proven ability to work in a fast-paced technical and business environment, and able to multi-task whilst delivering high quality solutions.
- Strong analytical and creative problem-solving skills. Logical and efficient, with keen attention to detail.
- Strong innovative mentality and mindset with strategic view. Excellent listening, interpersonal, written, and oral communication skills.
- Highly self-motivated and directed. Strong sense of urgency and ability to function independently without supervision.

**Job Requirements**:
University degree or master’s in Computer Science, Manage Information Science, Commerce / Business Administration, Banking and Finance or equivalent
- English level: Upper intermediate and advanced level who can express themselves fluently, flexibly, and effectively for all purposes.
- Minimum 10 years or more working in Mid to Large cap banks, within IT/Security department preferred.
- Should have worked in Banking-IT related areas/projects involving IT Policy and Planning Financial Networks and Applications/ Financial Information Systems/ Payment Technologies, etc.
- Deep underatanding Vietnam local regulatory reporting,
- Deep understanding of strategic IT planning and compliance check.
- Basic undertanding of banking systems
- Basic understanding of hardware, middleware, Network and cloud based solution.
- Basic understanding of system security and cyber security.
- Basic underdstanfing of traditional banking product & operation as business domain knowledge.

**Job Locations**:

- Ha Noi

IT Banking

IT Administration

IT Governance

Job Purpose
The IT DBA Operation Expert is responsible for providing Database (DB) expert knowledge in the DB infra operation to ensure the stability and performance of the systems.
1. To prevent the incidents & problems from happening by:
• Proactively address weaknesses, risks and problems on the DB infra then have remediation plan to mitigate it to improve quality of services.
• Periodically review and assess the weaknesses, risks of the DBs.
2. Manage & hands-on incidents/problems solving activities:
• Manage the troubleshooting and directly handle the incidents & problems relating to the DB infra.
• Analyze and conclude the root cause of the incidents & problems, define & implement the solutions to recover the services quickly and prevent them from repeating.
3. Co-operate with DB operation functions to establish and apply operation best practices, standards and frameworks into the DB operation of TCB:
• Train and support.
• Improve the operating processes and tools.
• Monitor & report out the compliance of the operation activities in real-life.
Key Accountabilities (1)
• Collaborate with the appropriate departments to deeply understand the DB infra, as a basis for the efficient and stable operation of services.
• Define operation frameworks, standards, processes, checklists, and tools for the DB infra and communicate them to DB operation functions to apply into daily operation.
• Analyze and propose improvements upon technology and standards across the organization.
• Participate in training courses to remain up-to-date and knowledgeable in terms of industry trends and emerging technologies for IT operation support.
• Provide advice, trainings, and supports to people in the DB operation function.
• Participate as a key member in the incident response team to directly drive incident/problem handling progress and also responsible for analyzing and concluding the root cause of the incidents and problems; define and implement the solutions to recover the services quickly and prevent them from repeating.
• Develop methodology and assessment plan to proactively address weaknesses, risks and problems on the DB infra, then provide remediation plan to improve quality of services.
• Creatively and independently provide resolutions to technical problems in a productivity and quality of service manner.
• Monitor and report out the compliance of the operation activities in real-life.
• Report periodically to the Director of Infrastructure Services Excellent Center.

Key Accountabilities (2)
• Identify risks and coordinate with relevant units to propose methods to measure and minimize risks in the DB infra operations.
• Ensure that team members fulfill their commitments on service quality and comply with the Bank's regulations and policies.

**Responsibilities**:

- Issue all leasing documents accurately & in a timely manner
- Provide leasing details support for related departments in the company
- Be responsible for the management of the leasing contract which includes leasing administration, managing tenancy related issues, compiling contracts and rental reports as well as other related leasing management functions
- Record documents and correspondences in/out
- Record copied legal documents related to ILA's operations
- Perform other tasks as assigned

**Requirements**:

- College/University degree of Administration Management or Language
- At least 3 year-experience in related field
- Good communication, especially in English and Vietnamese
- Enthusiasm, honesty and loyalty
- Experiences with MS-Office

-Job Advert Details

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**Principal Accountabilities**

**Impact on the Business (COMPLETE 3-4 AREAS)**
- Work collaboratively with sales team and internal departments to optimize processes and ensure business goals are met
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**Customers / Stakeholders (COMPLETE 3-4 AREAS)**
- Contact customers to collect required documents and information, emsuring a smooth and positive experience
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- Continuously improve processes and systems to increase efficiency and effectiveness
Qualifications
- Min diploma holder with 1-3 years work experience in relevant field.
- Independent worker with the ablity to multitask, work under pressure and meet tight deadlines.
- Good time management.
- Excellent customer service orientation
- Good communication skill.
- Strong capacity to handle details and workflow processes efficiently and effectively.
- Strong competency in Microsoft Office (esp. word and excel)
- Fluent in Vietnamese. Having bilingual capability (English) will have an added advantage.

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Issued by The Hongkong and Shanghai Banking Corporation Limited