582 Department Assistant jobs in Vietnam
Remote Executive Assistant, Legal Department
91000 Rach Gia, Kien Giang
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Posted 2 days ago
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Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to their senior legal counsel and the legal department, all from a remote work setting. This role is crucial in ensuring the efficient operation of the legal team and requires a high level of discretion, professionalism, and exceptional organizational skills. Key responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, coordinating travel arrangements, and preparing meeting agendas and minutes. You will be responsible for drafting, reviewing, and proofreading legal documents, correspondence, and presentations with accuracy and attention to detail. Maintaining confidential files and records, both physical and digital, will be a critical aspect of the role. The ideal candidate will have a strong understanding of legal terminology and procedures, coupled with excellent communication and interpersonal skills. Proficiency in office productivity software, including advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal case management software, is essential. We are looking for an individual who can anticipate needs, prioritize tasks effectively, and work independently with minimal supervision. A bachelor's degree or equivalent experience, along with a minimum of 5 years of experience as an Executive Assistant, preferably supporting legal professionals, is required. Excellent written and verbal communication skills in both Vietnamese and English are necessary. This is a fully remote position, offering the flexibility to work from home while supporting a key department within our client's organization. If you are a self-starter with a strong administrative background and a commitment to excellence, we encourage you to apply for this vital remote role, effectively based in Rach Gia, Kien Giang, VN .
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Executive Assistant
95000 My Tho, Tien Giang
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Our client, a rapidly expanding multinational corporation, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their senior leadership team. This is a pivotal fully remote role that requires exceptional administrative, organizational, and communication skills. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and handling sensitive information with the utmost confidentiality. You will serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and efficiency in all interactions. Key responsibilities include gatekeeping for executives, anticipating needs, and proactively resolving issues. You will manage meeting logistics, including scheduling, preparing agendas, taking minutes, and following up on action items. The Executive Assistant will also assist with special projects, conduct research, and help streamline administrative processes to enhance executive productivity. This is a remote-first position, offering the flexibility to contribute from any location while being an integral part of the executive support function. We are looking for a detail-oriented individual with a strong command of office productivity software and a keen ability to multitask and prioritize in a fast-paced environment. Excellent time management skills and the capacity to work autonomously are essential. Our client values individuals who are adaptable, resourceful, and possess a polished professional demeanor. The opportunity to work closely with top-level executives and gain insights into strategic decision-making is significant. You will be instrumental in ensuring the smooth and efficient operation of the executive office, contributing directly to the success of the organization's leadership. We are committed to providing a supportive and dynamic work environment for our remote team members. This role requires a high level of integrity and a commitment to excellence in all tasks performed.
Location: My Tho, Tien Giang, VN (Fully Remote)
Key Responsibilities:
Location: My Tho, Tien Giang, VN (Fully Remote)
Key Responsibilities:
- Manage and coordinate complex executive calendars and schedules.
- Arrange domestic and international travel logistics, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and manage meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with discretion and maintain utmost privacy.
- Conduct research and compile information as needed for special projects.
- Assist with expense reporting and budget tracking.
- Proactively identify and address potential issues to ensure smooth operations.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent experience.
- 5+ years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Discretion and confidentiality are essential.
- Ability to work independently and anticipate needs.
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1
Executive Assistant
050000 Nha Trang, Khanh Hoa
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Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to senior leadership. This fully remote position offers the flexibility to work from anywhere while ensuring seamless administrative operations and strategic support. You will be the right-hand to executives, managing complex schedules, coordinating travel, preparing essential documents, and handling confidential information with the utmost professionalism. This is an excellent opportunity for a detail-oriented individual looking to make a significant impact in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple executives, including scheduling meetings, appointments, and internal/external events.
- Coordinate all aspects of executive travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
- Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of executives as appropriate.
- Conduct research and compile information for meetings, projects, and presentations.
- Organize and manage virtual and in-person meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential and sensitive information with discretion and integrity.
- Anticipate the needs of the executives and proactively address potential issues.
- Manage expense reports and corporate credit card reconciliation.
- Maintain electronic and physical filing systems for easy access to information.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Assist with special projects and ad-hoc tasks as assigned.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive, resourceful approach.
- Ability to work independently with minimal supervision in a remote setting.
- Experience with virtual meeting platforms and remote collaboration tools.
- A professional demeanor and the ability to build rapport with individuals at all levels.
- Bachelor's degree in Business Administration or a related field is preferred.
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2
Executive Assistant
50000 Hoa Sơn
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Our client, a fast-growing technology startup, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, offering the flexibility to work from any location. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage multiple priorities effectively.
Key responsibilities include scheduling and preparing for meetings, taking meeting minutes, and following up on action items. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and information flow. This role also involves managing email correspondence, organizing digital and physical files, and conducting research as needed. The ideal candidate will be a proactive problem-solver, adaptable, and possess excellent communication and interpersonal skills. You should be proficient with various productivity tools and comfortable working in a virtual team environment.
The ideal candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role. Experience supporting multiple executives simultaneously is highly desirable. Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides) and/or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong written and verbal communication skills, excellent time management, and the ability to maintain confidentiality are critical. A bachelor's degree or equivalent experience is preferred. If you are a highly motivated and detail-oriented professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
Key responsibilities include scheduling and preparing for meetings, taking meeting minutes, and following up on action items. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and information flow. This role also involves managing email correspondence, organizing digital and physical files, and conducting research as needed. The ideal candidate will be a proactive problem-solver, adaptable, and possess excellent communication and interpersonal skills. You should be proficient with various productivity tools and comfortable working in a virtual team environment.
The ideal candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role. Experience supporting multiple executives simultaneously is highly desirable. Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides) and/or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Strong written and verbal communication skills, excellent time management, and the ability to maintain confidentiality are critical. A bachelor's degree or equivalent experience is preferred. If you are a highly motivated and detail-oriented professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
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3
Executive Assistant
80000 Hoi An
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Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This role requires exceptional interpersonal skills, discretion, and the ability to manage complex schedules and priorities efficiently. You will be responsible for managing the executive's calendar, coordinating travel arrangements (domestic and international), and preparing for meetings, including gathering necessary documents and creating agendas. Key duties include handling correspondence, screening calls, preparing reports and presentations, and managing special projects as assigned. The ideal candidate will have a proven track record as an Executive Assistant supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools is essential. You should be adept at anticipating needs, problem-solving independently, and maintaining confidentiality. Excellent written and verbal communication skills are crucial. The ability to work effectively in a fast-paced, remote environment, manage multiple tasks simultaneously, and maintain a high level of professionalism at all times is paramount. This is an exciting opportunity to be an integral part of a forward-thinking organization and contribute to the smooth operation of executive functions through dedicated support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements and prepare detailed itineraries.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage special projects and conduct research as needed.
- Organize and prepare materials for meetings, including agendas and minutes.
- Handle confidential information with the utmost discretion.
- Liaise with internal and external stakeholders on behalf of the executive.
- Manage expense reports and other administrative tasks.
- Proactively identify and address potential issues to ensure seamless workflow.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant
81000 Bien Hoa, Dong Nai
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Posted today
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Job Description
Our client, a dynamic and forward-thinking organization, is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to its senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will be exceptionally detail-oriented, possess strong communication skills, and have a proven ability to manage complex schedules, coordinate meetings, and handle confidential information with discretion. You will be an integral part of the executive operations, ensuring efficiency and seamless workflow for the leadership team.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel.
- Prepare agendas, meeting materials, and minutes for executive meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Draft, review, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, screening calls, emails, and prioritizing inquiries.
- Organize and maintain digital and physical filing systems.
- Conduct research on various topics as requested by executives.
- Manage expense reports and process reimbursements.
- Assist with special projects and initiatives as needed.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Ensure smooth logistical operations for remote meetings and events.
Qualifications:
- Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Discretion and ability to handle confidential information.
- Strong problem-solving abilities and resourcefulness.
- Experience with video conferencing tools (e.g., Zoom, Google Meet, Teams).
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- High school diploma or equivalent; further qualifications are a plus.
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5
Executive Assistant
18000 Haiphong , Haiphong
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Posted 1 day ago
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Our client is seeking a highly organized and professional Executive Assistant to provide comprehensive support to senior management. This hybrid role offers a blend of remote flexibility and necessary in-office presence in Haiphong, Hai Phong, VN . The ideal candidate will be proactive, detail-oriented, and possess excellent communication and interpersonal skills. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Your ability to anticipate needs and manage multiple priorities effectively will be key to success.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and prepare agendas for meetings, take minutes, and track action items.
- Conduct research and compile information for special projects and reports.
- Manage expense reports and process invoices.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Provide general administrative support, such as managing filing systems and office supplies.
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6
Executive Assistant
570000 An Thanh
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Posted 1 day ago
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Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in **Vung Tau, Ba Ria–Vung Tau, VN**. This crucial role requires exceptional administrative, communication, and organizational skills, with the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. Key responsibilities include screening calls and emails, managing correspondence, preparing meeting agendas and minutes, and conducting research as needed. The ideal candidate will possess strong proficiency in office software suites, excellent time management skills, and the ability to multitask effectively. Experience in a similar support role, preferably supporting C-level executives, is highly desirable. This is a hybrid position, requiring a balance of on-site support and remote administrative tasks. You will be a key liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient workflow. We are looking for an individual who is adaptable, professional, and committed to providing a high level of support. Your ability to maintain confidentiality, exercise sound judgment, and proactively address potential issues will be vital. This role offers the opportunity to work in a dynamic environment and contribute to the productivity of key organizational leaders. We offer a competitive compensation package and a supportive work culture. Join our team and be an indispensable part of our executive operations.
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7
Executive Assistant
20000 Haiphong , Haiphong
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Posted 2 days ago
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Job Description
Our client, a dynamic international corporation, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This role demands exceptional administrative, communication, and multitasking skills, with a keen eye for detail and the ability to anticipate needs. You will be the primary point of contact for internal and external stakeholders, managing complex schedules, coordinating travel, and handling confidential information with the utmost professionalism.
Key Responsibilities:
The ideal candidate will possess an Associate's or Bachelor's degree, with a minimum of 5 years of experience supporting C-level executives in a fast-paced environment. Proven experience in remote work settings is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Microsoft Teams) is required. Excellent written and verbal communication skills, strong interpersonal skills, and a high level of professional maturity are crucial. The ability to multitask, prioritize effectively, and work autonomously with minimal supervision is paramount. A proactive approach, a strong work ethic, and a commitment to confidentiality are non-negotiable. Join our distributed team and provide indispensable support to our leadership from anywhere.
Key Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, ensuring optimal scheduling and conflict resolution.
- Coordinate and arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and efficiency.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
- Organize and manage virtual meetings and conferences, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential and sensitive information with discretion and professionalism.
- Conduct research, gather information, and prepare summaries for executive review.
- Manage expense reporting and reconcile corporate credit card statements.
- Assist with the planning and execution of special projects and events.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized digital and physical filing systems.
- Act as a liaison between executives and internal departments/external parties.
The ideal candidate will possess an Associate's or Bachelor's degree, with a minimum of 5 years of experience supporting C-level executives in a fast-paced environment. Proven experience in remote work settings is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Microsoft Teams) is required. Excellent written and verbal communication skills, strong interpersonal skills, and a high level of professional maturity are crucial. The ability to multitask, prioritize effectively, and work autonomously with minimal supervision is paramount. A proactive approach, a strong work ethic, and a commitment to confidentiality are non-negotiable. Join our distributed team and provide indispensable support to our leadership from anywhere.
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8
Executive Assistant
550000 Hoa Sơn
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Posted 2 days ago
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Our client is looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior management. This is a critical, fully remote role that requires exceptional administrative and communication skills. You will serve as the primary point of contact for internal and external stakeholders, managing calendars, coordinating meetings, preparing reports, and handling confidential information with the utmost discretion. Your responsibilities will include managing travel arrangements, organizing virtual events, preparing meeting agendas and minutes, and conducting research as needed. You will be expected to anticipate the needs of the executives and proactively address them to ensure seamless operations. Proficiency in office productivity software, including advanced calendar management, document creation, and presentation software, is essential. Strong organizational and time-management abilities are paramount, as you will be juggling multiple priorities in a dynamic environment. Excellent written and verbal communication skills are required for clear and effective correspondence. You must be tech-savvy and comfortable using various collaboration and communication tools suitable for a remote workforce. The ideal candidate is a resourceful problem-solver, capable of working independently with minimal supervision, while also being a team player. A bachelor's degree and significant experience as an executive assistant or in a similar administrative role are preferred. This position offers a fantastic opportunity to be an integral part of a high-performing team, supporting key decision-makers from the convenience of your remote workspace. If you are a polished professional with a passion for providing exceptional support and thrive in a remote setting, we want to hear from you.
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