513 Executive Support jobs in Vietnam

Our client is seeking a highly organized and proactive Office Manager to oversee administrative operations and provide executive support in their Vung Tau office. This is an on-site position critical for maintaining a smooth and efficient work environment. The Office Manager will be responsible for a wide range of administrative duties, ensuring the office runs effectively and supporting the executive team with their daily tasks.

Key responsibilities include managing office supplies, equipment, and vendor relationships. You will be responsible for coordinating office maintenance and ensuring a clean, safe, and welcoming workspace. The role involves managing the reception area, greeting visitors, and handling incoming calls and correspondence. As an executive assistant, you will manage calendars, schedule meetings, make travel arrangements, and prepare reports and presentations for senior management. You will also assist with event planning and coordination for company meetings and activities.

The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively. Strong communication and interpersonal skills are essential for interacting with employees, visitors, and vendors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Experience with office management software and basic accounting principles is a plus. The ability to work independently, prioritize tasks, and maintain confidentiality is crucial. Proactive problem-solving and a positive attitude are highly valued.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office management or executive assistant roles.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Experience with calendar management and travel arrangements.
• Discretion and ability to handle confidential information.
• Ability to work effectively in an office environment and manage diverse responsibilities.

We offer a stable position with competitive compensation and benefits within a reputable organization. This is an excellent opportunity for someone looking to build a career in administrative support and office management.

Assistant to BODs will give support to the performance of Executive Management activities by providing a wide range of business support.

**The Role**

MIS (Analytics & Reporting)
- Prepare monthly business reports, analytics and set up sales meetings
- Liaise to Finance Team to collect, verify data and prepare reporting to all business concerned parties, consisting of sales & non-sales
- Collect data for business reporting (regular and ad-hoc requests) from production system

Corporate Affairs
- Assist CEO in strategic meeting process and company performance management (scorecard, year end assessment schedule )
- Liaise with Head Office, Regional offices and local authorities for corporate issues
- Monitor and follow up periodical reports
- Meeting logictics arrangement, making minutes meeting and keeping all business concerned parties posted (EXCO, Management Meeting, Shareholders and Council meetings )
- Promulgate official internal memos on behalf of the BOD
- Assist VN CEO with work-related (for e.g. travel logistic arrangement, visa, etc.) and limited private issues

Project Management
- Interact with internal and external parties in the development, execution and management of various domestic and overseas projects leaded by the Board of Directors/Head Office
- Follow up and update project progress to the concerned parties
- Provide operational support to Regional offices when needed
- Support to consolidate Regional Management information system reports

**The Requirements**
- University degree
- At least 02 years experience as business analyst and/ or as assistant to General Director
- Good communication
- Excellent organization and problem solving skills
- Strong time-management skill
- Proactive, friendly & customer-oriented
- Be able to work under pressure

Fluent in both English & Vietnamese

**Mô tả công việc**:
(Mức lương: Thỏa thuận)
- Administration
- Be responsible for daily communications including maintenance of calendar and appointments for the General Director.
- Monitor all personnel functions, purchase orders, travel, training, visa arrangements, requests for disbursements and requisite office supply.
- Serve as an administrative liaison for all positions reporting to the General Director.
- Provide administrative support.
- Act as the designated company liaison / point person for all company approved travel arrangements.
- Ensure accurate maintenance of all current files for all supplier agreements and contract documents.
- Assist the General Director in planning and implementing projects.
- Organize daily appointments, communications, and general work life of the General Manager to ensure and enhance effectiveness and efficiency.
- Provide prompt, dependable, high quality, word processing to the General Director.
- Prepare letters, reports, and other correspondence, translation, interpretation.
- Set-up and maintain an accurate easy to access filing system for all important documentation.
- Greet internal and external customers immediately, in a courteous and friendly manner.
- Legal advice
- Review, initial signature all contracts prior get approval from the General Manager.
- Review all legal documents and offer advice.

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Having chances to get attractive company bonus every month/year
- Company trip once a year + Joining party
- Salary and position is reviewed 1 time a year
- Bonus by individual ability and company’s performance.
- Social insurance, health insurance, unemployment insurance and other benefits
- Dynamic and sociable working environment.

**Yêu cầu bằng cấp (tối thiểu)**: Đại Học

**Yêu cầu công việc**:

- Bachelor’s degree in related fields, 3+ years’ experience in PA/EA to GM/CEO.
- Exceptional organizational and time-management skills and the ability to multitask.
- Good presentation skills, English 4 skills at advanced level (speaking-listening-reading-writing).
- Strong computing skills, especially Excel and Word.
- Follow instructions clearly and accurately within a timely fashion.
- Discretion and trustworthiness.
- Good oral and written communication skills.
- Decent Vietnam business law knowledge.
- Must possess a positive attitude & show enthusiasm for the products we sell.

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Thư Ký

Đại Học
Không yêu cầu

**JOB SUMMARY**:

- **Title**: Personal Assistant
- **Year of Experience**: 2-3 years+
- **Job Level**: Executive
- **Report Line**: CEO
- **Salary Range**: Negotiable
- **Hiring Purpose**: New Hire
- **Working Time**: 9:00 - 18:00, Monday - Friday
- **Working Location**: 6th Floor, Tuong Viet Building, 95 Cach Mang Thang Tam Street, Ben Thanh Ward, District 1, HCMC, Vietnam

**OBJECTIVES**:
We are looking for an Personal Assistant to our CEO delivering exceptional administrative, organizational, and logístical support on a one-to-one basis.

**JOB DESCRIPTION**:
**Personal/Clerical assistant to CEO**:

- Master the CEO’s calendar, schedule meetings, arrange travel, visa and accommodations, and handle any necessary logistics
- Prepare files, reports, correspondents and other relevant business documentation as requested.
- Prepare and organize paperwork and mail.
- Responsible for notes or dictation at meetings and providing general assistance during presentations.
- Handle any tasks as required

**Administrative function for Board of Directors (BOD)**:

- Manage the calendar of BOD effectively and efficiently.
- Handle personal matters of BOD, including travel arrangements, gifting, passport renewing, sending any personal documents,
- Coordinate with HR to handle both routine and ad hoc tasks of: reports/inputs for expenses, etc.

**JOB REQUIREMENTS**

**Skills & Knowledge & Qualification**
- Excellent administrative and organization skills
- Detail-oriented and able to prioritize and multitask
- Track record of demonstrated ownership, responsibility and accountability
- Excellent communication skills in English
- Excellent professional standards, discernment and discretion when taking care of sensitive information
- Strong problem-solving mindset, proactive spirit Flexible to work outside working hours when required

**PMAX-er Identification**
- **Client Impact**:Everything we do is ultimately to deliver real client impact and value.
- **Innovation**: Drive change and innovative new ideas to create more values for clients, teams and society.
- **People Development**: Attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
- **Integrity**:Be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
- **Teamwork & Fun**:The cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
- **Extreme Ownership**: The practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

**BENEFITS**:

- Competitive salary range with quarterly & yearly incentives and 13th-month salary
- Flexible working time with 4 days working from home per month and 15 paid leaves per year
- Insurance as full salary (SHUI)
- Annual health check-up and Healthcare Insurance PTI for all employees
- Laptop supply/allowance or support for laptop purchase costs on an individual basis
- Internal training & career development opportunities, and external L&D budget sponsorship
- Team bonding budget quarterly, snack time to engage team members
- Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year )
- Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
- Other staff welfare allowances.

**ABOUT PMAX**:
PMAX is a Total Performance Marketing pioneer in Vietnam with in-depth digital marketing expertise and total marketing solutions to deeply impact brand performance and drive businesses growth effectively. Founded in 2016 by prominent strategists and continuously led by over 20 professionals specialized in the Total Performance Marketing field, PMAX empowers businesses to maximize their business results by optimizing their marketing performance. With over 9 services (research, strategy, platform, media, creative, campaign management, merchandising, commercial, tech & data, etc.), 4 primary solution packages (Branding, E-commerce, App, Lead Generation) and established track records, PMAX has successfully worked with over 400 clients on over 600 successful projects.

PMAX has earned 5 MMA SMARTIES awards and 4 Agency of the Year honors during the business growth. PMAX has also become a Premium partner of Facebook, Google, TikTok, Shopee, Zalo, and others.

For you - talents with strong brain power who are seeking “the bigger shirt” for your effective growth, we are confident to offer a young, dynamic and aggressive environment with unlimited opportunities to maximize your potential and optimize your capacity in order to make a leap to marketing experts & business leaders.

**Why PMAX?**
- We provide opportunity

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing administrative tasks, and facilitating effective communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in supporting senior leadership and contributing to the overall productivity of the organization.

Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Organize and maintain physical and digital filing systems.
• Assist in coordinating company events, meetings, and conferences.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Conduct research and gather information as needed for various projects.
• Act as a point of contact for internal and external stakeholders.
• Provide general administrative support to the team, including data entry and document processing.
• Maintain confidentiality and discretion in handling sensitive information.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant or in a similar support role.
• Exceptional organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism in handling confidential information.
• Proactive attitude and ability to work independently with minimal supervision.
• Familiarity with office equipment and procedures.
• Experience in supporting senior management is a plus.

This hybrid position requires a blend of remote work and on-site presence in Ho Chi Minh City, Ho Chi Minh, VN to effectively support the executive team and manage office-related duties. Our client offers a dynamic work environment, opportunities for professional development, and a competitive compensation package.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to their executive team. This role is based at our client's office in **Can Tho, Can Tho, VN**, and requires your daily presence to ensure efficient operations. You will be responsible for managing schedules, coordinating meetings, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth functioning of the executive office. This includes managing travel arrangements, maintaining filing systems, and acting as a point of contact for internal and external stakeholders.

The ideal candidate will possess excellent organizational, time-management, and communication skills, with a keen eye for detail. Previous experience as an administrative assistant, executive assistant, or in a similar role is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. You should be discreet, reliable, and capable of handling confidential information with professionalism. A positive attitude and a strong work ethic are paramount. This role offers the opportunity to work closely with senior leadership and gain valuable insights into the operations of the company. We are looking for an individual who is a team player and committed to providing exceptional support. Your ability to anticipate needs and proactively manage tasks will be critical to success. This position is ideal for someone who thrives in a busy, office-based environment and enjoys contributing to the efficiency of a dynamic team.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to their senior management team in Nam Dinh, Nam Dinh, VN . This role is pivotal in ensuring the smooth operation of the executive office, managing schedules, coordinating communications, and supporting various administrative functions. The ideal candidate will be exceptionally detail-oriented, possess strong communication skills, and demonstrate a professional demeanor at all times.

Key Responsibilities:

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Coordinate meeting logistics, including room bookings, catering, and preparation of materials.
• Handle incoming and outgoing communications, screening calls, and managing email correspondence efficiently.
• Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility of information.
• Assist with travel arrangements, including booking flights, accommodations, and ground transportation.
• Prepare expense reports and manage reimbursement processes.
• Provide general administrative support, such as answering phones, directing visitors, and managing office supplies.
• Conduct research and compile data for various projects as required.
• Liaise with internal departments and external stakeholders to facilitate communication and coordination.
• Support the planning and execution of company events and functions.
• Anticipate the needs of the executives and proactively address them.
• Maintain a high level of professionalism and discretion in handling sensitive information.
• Assist with ad-hoc projects and tasks as assigned by management.
• Ensure a welcoming and efficient reception area.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative support or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in Vietnamese and English.
• High level of discretion and ability to handle confidential information.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Professional appearance and positive attitude.
• Experience with calendar management and travel arrangements.
• Ability to multitask and adapt to changing priorities.

This is an excellent opportunity for a dedicated administrative professional to contribute to a reputable organization in Nam Dinh, Nam Dinh, VN .

Our client is seeking a highly organized and proactive Administrative Assistant to provide dedicated executive support within a fully remote setup. This role is integral to ensuring the smooth operation of executive functions, managing calendars, coordinating meetings, and handling sensitive information with the utmost discretion. You will be the primary point of contact for internal and external communications directed towards the executives you support, requiring exceptional interpersonal and communication skills. The ability to anticipate needs, manage multiple priorities, and maintain confidentiality is paramount. You will leverage various digital tools and platforms to enhance productivity and streamline administrative processes.

Key responsibilities include complex calendar management, scheduling and coordinating internal and external meetings, and preparing meeting agendas and minutes. You will manage travel arrangements, including flights, accommodation, and itineraries, often on short notice. The role also involves preparing reports, presentations, and other documents, requiring strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. You will handle incoming and outgoing correspondence, manage databases, and assist with special projects as assigned. Maintaining efficient filing systems and ensuring the timely flow of information are critical duties. The ideal candidate will be proactive in identifying potential issues and proposing solutions to enhance executive efficiency.

To be successful, you will need a High School Diploma or equivalent; an Associate’s degree or relevant certification is advantageous. A minimum of 3-5 years of experience providing administrative support, ideally to senior management or executives, is required. You must demonstrate advanced proficiency in Microsoft Office Suite and virtual collaboration tools. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are essential. The ability to work independently, prioritize tasks effectively, and maintain composure under pressure in a remote environment is crucial. This is a fantastic opportunity to contribute to the success of executive leadership from a remote work setting.

Our client is seeking a highly organized, proactive, and discreet Executive Personal Assistant to provide comprehensive remote support to a senior executive. This role demands exceptional administrative skills, the ability to manage multiple priorities efficiently, and a keen eye for detail. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing correspondence and reports, and handling confidential information with the utmost discretion. Your duties will include scheduling meetings, managing communications, making travel and accommodation bookings, and liaising with internal and external stakeholders on behalf of the executive. You will also assist with the preparation of presentations, manage expense reports, and perform various personal errands as needed. The ideal candidate will possess a professional demeanor, excellent written and verbal communication skills, and a proactive approach to problem-solving. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. You should be adept at anticipating needs, managing time effectively, and maintaining a high level of confidentiality. This is a critical role requiring an individual who can operate autonomously and deliver high-quality support in a remote setting. If you are a highly motivated and detail-oriented administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
Key Responsibilities:

• Manage and maintain the executive's complex calendar, scheduling appointments and meetings.
• Arrange and coordinate all travel logistics, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential and sensitive information with the utmost discretion.
• Manage expense reports and process reimbursements.
• Conduct research and gather information as required by the executive.
• Act as a liaison between the executive and internal/external stakeholders.
• Organize and maintain electronic and physical filing systems.
• Proactively anticipate needs and offer solutions to support the executive's efficiency.

Qualifications:

• Proven experience as an Executive Assistant or Personal Assistant, preferably supporting senior-level executives.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High proficiency in Microsoft Office Suite and virtual collaboration tools.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Professional and proactive attitude.
• Ability to work independently in a remote environment.