387 Global Assistant jobs in Vietnam

Our client is seeking a highly organized and proactive Administrative Assistant to support their office operations. This role is essential for ensuring the smooth day-to-day functioning of the workplace and providing critical support to various departments. The ideal candidate will have excellent communication skills, a keen eye for detail, and a strong ability to manage multiple tasks simultaneously. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and maintaining office supplies. This is a remote position, offering the flexibility to work from your own workspace while contributing to a dynamic team environment. You will be instrumental in maintaining an efficient and organized administrative workflow, ensuring that all operational tasks are handled with precision and care. We are looking for a self-motivated individual who can work independently, anticipate needs, and proactively address challenges. A positive attitude and a commitment to providing excellent support are key. This is a great opportunity to develop your administrative career within a supportive and growth-oriented company. Join us and become a vital part of our operational success, ensuring that our administrative functions run seamlessly, even in a remote setup. We value efficiency, reliability, and a collaborative spirit.

Key Responsibilities:

• Manage and maintain executive calendars and schedule appointments.
• Coordinate and organize meetings, including virtual meeting setups.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing mail and packages.
• Maintain organized filing systems, both physical and digital.
• Manage office supplies and place orders as needed.
• Greet visitors and answer phone calls.
• Assist with travel arrangements and expense reporting.
• Support various departments with administrative tasks.
• Ensure efficient and organized office operations.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Self-motivated and able to work independently in a remote setting.
• Experience with office management software is a plus.

Our client is seeking a highly organized and proactive Operations Administrator to manage their office operations in **Vung Tau, Ba Ria–Vung Tau, VN**. This role is crucial for ensuring the smooth and efficient day-to-day functioning of the office environment. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, and providing support to the management team. The ideal candidate possesses exceptional organizational skills, attention to detail, and a professional demeanor. You should be proficient in office software, possess excellent communication skills, and have a proactive approach to problem-solving. Responsibilities include maintaining office records, managing vendor relationships, assisting with travel arrangements, and supporting event planning. You will be the first point of contact for visitors and will play a key role in maintaining a positive and productive workplace atmosphere. A commitment to providing high-quality administrative support and a willingness to learn and adapt to new tasks are essential. This role offers a great opportunity to gain broad experience in office management and administrative support within a growing company.

Key Responsibilities:

• Manage day-to-day office operations, ensuring a tidy and efficient workspace.
• Order and maintain office supplies, equipment, and inventory.
• Coordinate and schedule meetings, appointments, and conference calls for staff.
• Manage incoming and outgoing mail and correspondence, including emails and phone calls.
• Greet visitors and direct them appropriately, acting as the first point of contact.
• Assist in preparing reports, presentations, and other documents.
• Maintain office filing systems and ensure accurate record-keeping.
• Coordinate travel arrangements for staff, including flights, accommodation, and transportation.
• Support the planning and execution of office events and team activities.
• Manage relationships with office vendors and service providers.
• Ensure compliance with office policies and procedures.
• Provide general administrative support to management and other departments as needed.

Qualifications:

• Proven experience in an administrative or office management role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professionalism and a positive attitude.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience in customer service is a plus.
• Knowledge of office equipment and procedures.

Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive remote support to senior leadership across international time zones. This fully remote position requires exceptional communication skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with discretion. Your responsibilities will include managing calendars, coordinating meetings and travel arrangements, preparing correspondence and presentations, conducting research, organizing and maintaining digital files, handling expense reports, and acting as a liaison between executives and internal/external stakeholders. You will thrive in a fast-paced environment, demonstrating strong time management and prioritization abilities. Proficiency in virtual collaboration tools, office productivity software (Microsoft Office Suite, Google Workspace), and project management software is essential. The ideal candidate will have a minimum of 3-5 years of experience providing high-level executive support, preferably in a remote setting or supporting global teams. A Bachelor's degree or equivalent experience is required. You must possess excellent written and verbal English communication skills and a proactive, problem-solving mindset. This is a remote-first role, offering the flexibility to work from anywhere, but requiring reliable internet access and the ability to adapt to different communication styles across cultures.

Our client is looking for a highly organized and proactive Remote Administrative Assistant to support its global operations. Based from your home office, you will provide comprehensive administrative support to a team of executives and project managers. Your responsibilities will include managing complex calendars, scheduling virtual meetings across different time zones, preparing meeting agendas and minutes, and coordinating travel arrangements when necessary. You will handle correspondence, filter emails, and respond to inquiries professionally. Data entry, maintaining databases, and creating reports using various software applications will also be part of your duties. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced, remote environment. You will be responsible for organizing and maintaining digital files and ensuring information is accessible. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is essential. Experience with project management tools such as Asana, Trello, or Monday.com is a plus. Excellent communication and interpersonal skills are vital for effective collaboration with team members and external partners. The ideal candidate is a self-starter, highly motivated, and capable of working independently with minimal supervision. A dedicated workspace with a reliable internet connection is required. This is a fantastic opportunity to work flexibly and contribute to a growing international company from the comfort of your home. We are committed to fostering a supportive remote work culture and providing opportunities for professional development. Join our team and help us streamline our administrative processes and enhance operational efficiency worldwide.

Our client is seeking a highly efficient and discreet Remote Executive Assistant to provide dedicated support to their senior leadership team, focusing on global expansion initiatives. This fully remote position requires exceptional organizational abilities and a proactive mindset. You will manage complex schedules, coordinate international travel arrangements, prepare detailed itineraries, and handle all logistical aspects of executive travel. Responsibilities include gatekeeping communications, screening calls and emails, drafting correspondence, and preparing reports and presentations. You will act as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Maintaining confidential information with the utmost integrity is paramount. You will also be involved in project coordination, tracking action items, and ensuring deadlines are met for key expansion projects. Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or Google Workspace is essential, along with experience using virtual collaboration tools. The ideal candidate possesses a proven track record as an executive assistant, supporting C-level executives in a fast-paced environment. Strong problem-solving skills, a keen eye for detail, and the ability to anticipate needs are crucial. You must be a self-starter, capable of working autonomously with minimal supervision and managing your workload effectively from a remote location. A dedicated home office setup with reliable internet is required. This is a fantastic opportunity to work flexibly and play a vital role in the strategic growth of a global organization.

Our client is seeking a highly experienced and strategic Project Management Office (PMO) Lead to establish and manage a robust PMO function. This is a fully remote leadership role critical for ensuring the successful delivery of strategic projects across the organization. You will be responsible for developing and implementing project management methodologies, standards, and tools. The PMO Lead will oversee project portfolios, provide governance, facilitate resource allocation, and drive continuous improvement in project execution. The ideal candidate is a seasoned project management professional with a strong understanding of various project methodologies and a proven ability to lead and mentor project managers.

Key Responsibilities:

• Establish and manage the PMO, defining its structure, processes, and governance framework.
• Develop, implement, and maintain project management standards, methodologies (e.g., Agile, Waterfall, Hybrid), and best practices.
• Oversee the project portfolio, ensuring alignment with strategic business objectives.
• Provide project governance, including project initiation, planning, execution, monitoring, control, and closure guidance.
• Facilitate resource planning and allocation across projects, identifying potential conflicts and dependencies.
• Develop and track key project performance indicators (KPIs) and metrics, reporting on project status, risks, and issues to senior management.
• Mentor, coach, and support project managers, fostering their professional development.
• Implement and manage project management software and tools to enhance project visibility and efficiency.
• Conduct post-project reviews and lessons learned sessions to identify areas for improvement.
• Manage project documentation and ensure compliance with organizational standards.
• Drive continuous improvement initiatives within the PMO and project delivery processes.
• Facilitate cross-functional collaboration and communication to ensure project success.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field. Master's degree is preferred.
• 10+ years of experience in project management, with at least 5 years in a PMO leadership or senior project management role.
• Proven experience in establishing and managing a PMO from inception.
• Expertise in various project management methodologies (Agile, Scrum, Kanban, Waterfall, PRINCE2).
• Strong understanding of portfolio management principles and practices.
• Excellent leadership, communication, negotiation, and stakeholder management skills.
• Proficiency in project management software (e.g., Jira, Asana, Microsoft Project, Smartsheet).
• PMP, PRINCE2, or Agile certification is highly desirable.
• Ability to think strategically and translate business goals into actionable project plans.
• Exceptional problem-solving and decision-making capabilities.
• Proven ability to lead and motivate teams in a remote environment.

This is a pivotal role for driving project excellence and strategic execution within our organization, offering the autonomy and flexibility of a remote position.

**Company Description**
**_
The Bosch Group_**_ is a leading global supplier of technology and services. Since the beginning of 2013, its operations have been divided into four business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology._
- The Bosch Group comprises Robert Bosch GmbH and its roughly 360 subsidiaries and regional companies in some 50 countries. If its sales and service partners are included, then Bosch is represented in roughly 150 countries. This worldwide development, manufacturing, and sales network is the foundation for further growth._

**_ Bosch Global Software Technologies Company Limited (BGSV) _**_i_**_s 100% owned subsidiary of Robert Bosch GmbH - one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions. _
- Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region. _
- With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes._
- Assist project managers and project teams in project management related tasks such as budget tracking, risk reporting, preparing documents for project reviews, facilitating internal project meetings with distributed team members, following up open points, advising project managers in Bosch’s project management processes, and administrative tasks.
- Provide guidance to project managers on Bosch’s project management processes and assist in administrative tasks related to project management.
- Collaborate with other functional departments to ensure adherence to project management processes and engage with project management assistants in other countries to exchange lessons learned, best practices, and updates on processes and tools.
- Coordinate meetings, workshops, and training sessions related to project management activities and prepare or update project documentation, reports, presentations, and other materials if required.
- Track project progress, milestones, and deliverables using project management tools and software.
- Conduct quality assurance checks on project documentation to ensure accuracy, completeness, and compliance with organizational standards.

**Qualifications**
- Background in Business Administration, Management, or related field.
- At least 3 years working experience in Business Administration, Accounting, Finance, Project management.
- Proficient in English communication
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize tasks and manage multiple deadlines.
- Good time management and Coordination skills
- Can work independently as well as work in a team.
- Quick learner, Proactive in learning new things, knowledge of project management methodologies and processes.
- Project management knowledge or certification in project management (e.g., PMP, CAPM) is a plus.

**Additional Information**
**_
Why BOSCH?_**
- Because we do not just follow trends, we _**_create _**_them. Together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you have high standards when it comes to your job? So do we. At Bosch, you will discover more than just work._

**_ Benefits and Career Opportunities_**
- _ Working in one of the _**_Best Places to Work_**_ in Vietnam and Top 30 of the _**_Most Innovative Companies _**_all over the world_
- _ Join in a dynamic and fast-growing global company (_**_English-speaking_**_ environment), with opportunity to work in global projects and being a part of innovation team contributing initiative ideas to the hi-tech world_
- **_ Onsite opportunities_**_: short-term and long-term assignments in worldwide offices_
- _ Engage in our _**_diverse training_**_ programs which surely help strengthen both your personal and professionalism_
- **_ 13th-month_**_ salary bonus + attractive _**_performance bonus_**_ (you'll love it!) + annual performance appraisal_
- **_ 100% offered salary_**_ and mandatory _**_social insurances_**_ in 2-month probation_
- **_ 15+ days_**_ of annual leave + 1-day of birthday leave_
- _ Premium health insurance for employee and _**_02 family members_**:

- **_ Flexible _**_working time and working model_
- _ Lunch and parking allowance_
- Good benefits of company activities such as: football, badminton, yoga, Aerobic, team building _

Our client is seeking an organized and proactive Office Manager to oversee the smooth administrative operations of their organization. This role is crucial for maintaining an efficient and productive work environment. You will be responsible for managing office supplies, coordinating meetings and events, handling correspondence, supporting staff with administrative tasks, and ensuring the office runs seamlessly. While the role is fully remote, it requires a high degree of self-discipline and proactive communication to manage diverse administrative functions virtually. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in various office software and digital communication tools. You should be a resourceful problem-solver, capable of managing multiple tasks simultaneously and maintaining confidentiality. Experience with virtual team support and administrative coordination is a significant advantage.
Responsibilities:

• Manage and maintain office supplies and equipment inventory.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Handle incoming and outgoing mail and correspondence.
• Manage the company's calendar and ensure important dates are noted.
• Provide administrative support to the executive team and other staff members.
• Assist with the preparation of reports, presentations, and other documents.
• Maintain organized filing systems, both physical and digital.
• Coordinate office maintenance and ensure a clean and safe working environment (virtually managed).
• Screen and direct phone calls and emails to the appropriate personnel.
• Assist with onboarding new employees by preparing necessary documentation and resources.
• Manage vendor relationships for office-related services.
• Ensure adherence to company policies and administrative procedures.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving and task completion.
• Ability to work independently and manage workload in a remote setting.
• Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).

This fully remote position offers the flexibility to work from home while playing a vital role in the efficient functioning of our company's administrative operations.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing administrative tasks, and facilitating effective communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in supporting senior leadership and contributing to the overall productivity of the organization.

Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Organize and maintain physical and digital filing systems.
• Assist in coordinating company events, meetings, and conferences.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Conduct research and gather information as needed for various projects.
• Act as a point of contact for internal and external stakeholders.
• Provide general administrative support to the team, including data entry and document processing.
• Maintain confidentiality and discretion in handling sensitive information.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant or in a similar support role.
• Exceptional organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism in handling confidential information.
• Proactive attitude and ability to work independently with minimal supervision.
• Familiarity with office equipment and procedures.
• Experience in supporting senior management is a plus.

This hybrid position requires a blend of remote work and on-site presence in Ho Chi Minh City, Ho Chi Minh, VN to effectively support the executive team and manage office-related duties. Our client offers a dynamic work environment, opportunities for professional development, and a competitive compensation package.