8 Hr Admin Payroll Coordinator jobs in Vietnam

Job summary

**Entity**:
People & Culture
**Job Family Group**:
HR Group

As the People & Culture (P&C) team moves into embracing agile ways of working, the local delivery role is now refreshed into covering the following areas:

- Coordinate reward, payroll and benefits administration for bp in Việt Nam and work with the payroll provider to deliver efficient and effective payroll processes by providing competent and consistent administrative support.
- Enable the P&C team to meet the needs of the business by providing accurate, relevant and timely reward and benefits data. Ensure benefits, pensions and insurance are maintained and administered correctly.
- Responsible for supporting P&C by delivering a range of activities which include coordination of local recruitment, support to welfare projects, responding, resolving and/or escalating employee queries and other projects as required.
- Be the local contact point with local staffs where the gaps are in terms of local policy interpretation and C&A (Comm & Advocacy)

Key Accountabilities
- Manage relevant transactional HR for payroll process, social security and personal income tax submission and manage external HR service providers to ensure on time and high quality of outputs. Prepare payroll for sign off by country P&C Manager
- Support transactional activities related to level I and below recruitment including job posting, liaison with vendor, organising interviews, summarising assessment and putting together offer
- Deliver hiring process thoroughly including vetting, filing, health checking etc and induction.
- Administer annual and on-going employee benefit activities such as Medical Check-up, Group Health and Life Insurance, Housing Loan, etc. to support participating staff
- Provide HR Reports, Headcount Report, Staff Cost Budget and Global People Data / other HRIS to support the leadership team.
- Reward: support reward team with activities which may include contributing to total reward review, involvement in annual compensation and benefits survey
- First point of contact in country for queries relate to Workday
- Provide documentation in local language including hard copies for signature
- Work closely with GBS P&C team in Malaysia
- Support implementation of P&C projects and initiatives in Việt Nam
- Complies with the relevant safety and ethics rules and processes, follows procedures, and models BP's Values & Behaviours

Essential Education
- Minimum Bachelor's degree in HRM or equivalent

Essential Experience and Job Requirements
- 3-5 years’ experience in HR Administration especially on reward, preferably in matrix organization
- Capable of reviewing and making proposal on reward and other HR Policies
- Analytical skill - data analysis in previous role with proven track record
- Self-motivated, eager to learn & face challenges, personal credibility
- Presentation and facilitation skills
- High customer service orientation
- English proficiency
- Computer literate, preferable advance Excel
- Technical Knowledge: Personal Income Tax regulation, Provident Fund Management, Immigration Registration, Labour Registration, Social Security Registration
- Project experience, ideally in an Agile environment

Desirable Criterias
- Digital fluency - fluent with people database system; preferably Workday
- Excellent team player, ability to quickly build relationships across a broad spectrum of teams
- Group mind-set - demonstrates an understanding of the value of, and ability to develop, high quality, trust-based relationships with P&C colleagues & with the wider organization - leaders & employees
- Externally orientated - actively working on developing external connections, aware of best practice and actively learns from others

**Travel Requirement**

Some travel may be required with this role, this is negotiable
**Relocation Assistance**:
This role is not eligible for relocation
**Remote Type**:
This position is a hybrid of office/remote working
**Skills**:
Agility core practices, Analytical Thinking, Business Development, Communication, Configuration management and release, Conflict Management, Data Analysis, Decision Making, Design Thinking, Developing and implementing strategy, Digital fluency, Digital innovation, Documentation and knowledge sharing, Leading transformation, Managing strategic partnerships, Managing volatility, Market Scanning, Organizational knowledge, Performance and planning, Product Ownership, Project and programme management, Talent Strategy, Testing and quality assurance, User Experience Design
**Legal Disclaimer**:
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Our client is looking for an enthusiastic and organized Junior HR Assistant to join their team in Bien Hoa, Dong Nai, VN . This hybrid role offers a fantastic opportunity to gain hands-on experience across various HR functions while supporting the HR department. You will assist with administrative tasks, recruitment processes, employee onboarding, and maintaining HR records. The ideal candidate is eager to learn, possesses excellent communication skills, and has a strong attention to detail. This position is an excellent stepping stone for a career in Human Resources.

Key responsibilities include:

• Assisting with the recruitment process, including posting job ads, screening resumes, and scheduling interviews.
• Supporting the onboarding of new employees, ensuring all necessary documentation is completed.
• Maintaining employee records and updating the HR Information System (HRIS).
• Assisting with the preparation of HR-related documents, such as employment contracts and letters.
• Responding to basic employee inquiries regarding HR policies and procedures.
• Helping to organize and coordinate HR events and training sessions.
• Providing administrative support to the HR department, including filing and data entry.
• Assisting with the administration of employee benefits and time-off requests.
• Ensuring compliance with HR policies and procedures.
• Supporting any ad-hoc HR projects as assigned.

We are looking for candidates with:

• Pursuing or holding a Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Previous internship or volunteer experience in an HR or administrative capacity is a plus.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• A keen eye for detail and accuracy.
• Ability to work both independently and as part of a team.
• A proactive attitude and a willingness to learn.
• Discretion and ability to handle confidential information.

This hybrid role offers a competitive stipend and invaluable practical experience in a dynamic HR environment. Join our client and grow your career in human resources.

Our client is seeking a meticulous and organized HR Administrator to support their Human Resources department in Hue, Thua Thien–Hue, VN . This role is crucial for the smooth functioning of HR operations, ensuring efficient administrative processes and providing support to employees and management. The ideal candidate will have a strong attention to detail, excellent administrative skills, and a foundational understanding of HR practices. You will be responsible for maintaining employee records, assisting with recruitment processes, and handling general HR inquiries.

Key responsibilities include managing the HR database, ensuring accuracy and confidentiality of employee information, processing new hire documentation, and coordinating onboarding activities. You will also assist with the administration of benefits programs, support performance management cycles, and help organize HR-related events and training sessions. This role requires proactive communication with employees and external vendors. The ideal candidate will possess a Bachelor's degree in Human Resources, Business Administration, or a related field, with at least one to two years of experience in an HR support or administrative role. Familiarity with HR software and a good understanding of Vietnamese labor law are beneficial. Strong organizational skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and excellent written and verbal communication skills are essential. You should be capable of managing multiple tasks simultaneously and working effectively under pressure. This hybrid position offers a balance of in-office collaboration and remote flexibility. Our client is committed to fostering a positive work environment and supporting employee growth. If you are an emerging HR professional eager to contribute to a dedicated team, we invite you to apply.

Our client is seeking a detail-oriented and efficient HR Administrator to support our Human Resources department in **My Tho, Tien Giang**. This hybrid role offers a collaborative work environment within our office and the flexibility of remote work days. You will be responsible for providing administrative support across various HR functions, ensuring the smooth operation of the department and maintaining accurate employee records. Key responsibilities include: managing employee onboarding and offboarding processes, maintaining HR databases and employee files, processing payroll information and benefits administration, assisting with recruitment activities such as posting jobs and screening resumes, coordinating employee training and development programs, responding to employee inquiries regarding HR policies and procedures, generating HR reports, and ensuring compliance with HR regulations. The ideal candidate will have a Bachelor's degree in Human Resources, Business Administration, or a related field, with at least 2 years of experience in an HR support or administrative role. Strong knowledge of HR principles and practices, along with familiarity with labor laws, is required. Excellent organizational skills, attention to detail, and proficiency in MS Office Suite are essential. Experience with HRIS software is highly preferred. Strong communication and interpersonal skills are necessary for interacting with employees and management. If you are a motivated HR professional looking for a rewarding hybrid opportunity in **My Tho, Tien Giang**, we encourage you to apply.

As Vietnam’s No.1 game publisher, VNG focuses on delivering the most engaging content and experience to our global community of gamers, fans and publishers.
- We partner with leading global game developers such as Tencent, Kingsoft and publish their hardcore online games for users across Southeast Asia and Greater China.
- We develop and publish 60+ mobile card and board games through our ZingPlay platform in various markets across Southeast Asia and Latin America.

We are committed to the growth and well-being of our employees and focused on creating a stimulating environment where employees feel inspired to unlock their full potential.
People and Technology are at the core of VNG - best place in Vietnam for people to work, learn and grow.

**Job Summary**:
This role will assist HR Business Partners in their daily job duties to ensure the best HR services delivered to business leaders, line managers and employees.

**Responsibilities**:

- Onboarding: Coordinate with other supporting function i.e Admin & Facilities, IT, CnB for new hire information; give 1st day introduction to new hire, collect personnel documents, follow up with request if any;
- Offboarding: Guide employees with termination process, support HRBP in collect feedbacks to get meaningful insights of exiting people;
- HR Projects: Support HRBPs in HR Projects in terms of logistics and other administrative tasks;
- HR Queries: Receive employee queries via different communication channels, promptly answer questions and escalate to respective HRBPs if needed;
- Other related duties as assigned.

**Yêu cầu**:
**Required Skills/Abilities**:

- Sufficient verbal and written communication skills in both Vietnamese and English;
- Proficient with MS Office (Excel, PowerPoint, Outlook);
- Good at organizational skills and attention to detail;
- Good at time management skills with a proven ability to meet deadlines;
- Flexible and good at problem-solving;
- Ability to function well in a high-paced and at times stressful environment;
- Strong integrity, proactive, self-motivated and able to embrace challenges.

**Education and Experience**:
University graduates

**RESPONSIBILITIES**:

- Assists the development of HR policies and programs. Coordinates implementation of HR policies, processes, and relevant regulations.
- Performs routine tasks required to administer and execute human resource programs. including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale occupational health and safety; and training and development.
- Handles employment-related inquiries from applicants, employees, and supervisors, reports timely any complex and/or sensitive matters to the Managers for discussion and solutions.
- Maintains and updates personnel database system including employee employment status to be renewed/notified for proper actions.
- Organize quarterly and annual employee performance reviews.
- Prepares, manages all HR reports and records with confidentiality.
- Assists in talent acquisition and recruitment processes.
- Initiates and promotes HR programs to create an efficient and conflict-free workplace.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- Coordinates and organizes company events.
- Supports onboarding plans and inductions.

**REQUIREMENTS**:

- Bachelor’s degree in business administration, HR or in relevant fields
- Minimum of 6 years of experience in HR and Admin management in foreign owned companies (preferred company scale from 100) including at least 2-year experience handling payroll, personal income tax and mandatory insurance.
- Possesses strong knowledge and understanding of Vietnamese labor code and relevant regulations, systems.
- Possesses excellent English skills (both written and verbal) and be computer literate.
- Excellent communication, interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills, strong analytical skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.

**For more information, please contact**:

- Ms. Hoang Lan Huong (84) 24 3936 7618 - Ext: 141

**Job description**:

- GA / Admin task in the Rep office.
- Work permit, visa and TRC management for Japanese expatriates.
- Equipment purchase and budget management.
- Personal income tax for expatriate group members, etc.
- Translation tasks between Japanese, and Vietnamese.

**Job requirements**:

- Working experience in Japanese companies( especially, GA and AC tasks).
- English TOEIC 700 score.
- Japanese N2 ~(Because their common language is English, so English is more important than Japanese).
- **Benefit**:

- Medical Insurance.
- Annual Bonus.
- Paid Leaves.
- Transportation allowance.
- PC lending.

**Job workplaces**:

- Hà Nội - Việt Nam

**Job level**:

- Nhân viên

**Job language**:

- Tiếng Nhật, Tiếng Anh

**Job industry**:

- Hành chính, Thư ký & Lễ tân