430 Office Admin jobs in Vietnam

**Responsible**:

- **Reception tasks**:

- Be responsible for reception area and meeting rooms (make sure rooms are tidy and in order, follow up room booking status, arrange and set up meeting rooms for important corporate events);
- Provide receptionist services including screening of telephone calls, enquiries and requests, and exceptional visitor greeting.
- Stamp company documents
- Handle daily mail and all incoming & outgoing correspondence
- Booking air ticket, accommodation and arrange visas for Staff of Ho Chi Minh Office;
- Be responsible for carpool arrangement for HCM office or important guests;
- Manage taxi cards for Mancom & Middle Managers
- Assist to handle office stocks (stationery, first aid kit, drinking water, kitchen supplies) & contact suppliers for maintenance of carpet, plants and office repair;
- Receive order of the Nestlé Staff Sales + deliver to staff
- Support in estimating and controlling annual budget;
- Perform other ad-hoc or regular administration tasks as assigned
- **Personnel Administration**:

- Handle annual health check program for HCM Office
- Be responsible for the administration of health insurance cards; uniform, helmet for HCM Office
- Support HR Department in payment process
- Provide all arrangements for new hires, e.g. workstation setup; stationary and other administration arrangements.
- Assist HR Department in organizing company events, trainings
- **Key relationships internal/external to Group**:

- Relevant Marcoms & Managers and their respective team
- HR CoEeees (Recruitment & OD Manager, C&B Manager)
- Government Authorities
- Landlord
- Public Contractors
- **Measurements / Performances Indicators**:

- Receptionist Service: prompt, courteous and accurate manner;
- Ensure the security regulation of office
- Satisfaction level from internal customers;
- Hygiene/Tidiness of the office/ Meeting rooms;
- Use approved budget for Admin effectively;
- Create good relation with internal and external;
- No lots assets;
**II. Key Experiences**:

- College Degree or equivalent;
- Minimum 1 year of experience in administration and/or secretarial role
- Well grooming, strong interpersonal skills;
- Strong customer service orientation;
- Can work in a team as well as work independently with little supervision;
- Well-organized, can work under high pressure and handle multiple tasks with high quality, attention to detail;
- Intermediate in English - both oral and written;
- Proficient in using MS tools, including Excel, Word, PowerPoint & Outlook.

**Job Types**: Full-time, Permanent

**Salary**: 9,000,000₫ - 13,000,000₫ per month

Facilities Inspection: Check the operation status of the general facilities, furniture, and equipment in the office.
- Inventory check: Stationeries, First Aid Kit & others as per request from staff.
- Support the Finance team in tracking & approving CAPEX & OPEX, validate payment requests, and collect employee reimbursement.
- Assist FM to prepare monthly management reports: collect reports, invoices, expense notes.
- Meeting room booking: Support meeting room booking & repairing necessary equipment (when required)
- Update headcount & seat capacities monthly
- Support landlords in Periodic Maintenance Activities.
- Manage requirements on daily catering for events/ special occasions, cleaning, stationary, plants, pantry, accommodation, travel, transportation, etc,.
- Participate as a team member in responses to emergency situations for facilities matters.
- Obtain regular updates from the
- Manager to have an overview of the operation of the site. Provides assistance in general administrative activities and other duties as assigned.

**Job Requirement**:

- A Bachelor’s degree relevant to Engineering or equivalent experience
- Previous experience in effectively managing facilities and services in an office environment or the equivalent position.
- Proficient in English (especially reading skills)
- Ability to multitask and effectively prioritize workloads

**Job Benefit**:

- Multinational working environment.
- Salary range: 11.000.000 - 12.000.000 VND/month plus bonus.
- Training & Coaching provided
- Full employment package based on Labor Law.
- Bonus on public holidays, birthday.
- Annual health-check up based on Company policy.

**Salary**: 11,000,000₫ - 12,000,000₫ per month

**Company Description**
**_
The Bosch Group_**_ is a leading global supplier of technology and services. Since the beginning of 2013, its operations have been divided into four business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology._
- The Bosch Group comprises Robert Bosch GmbH and its roughly 360 subsidiaries and regional companies in some 50 countries. If its sales and service partners are included, then Bosch is represented in roughly 150 countries. This worldwide development, manufacturing, and sales network is the foundation for further growth._

**_ Bosch Global Software Technologies Company Limited (BGSV) _**_i_**_s 100% owned subsidiary of Robert Bosch GmbH - one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions. _
- Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region. _
- With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes._
- Assist project managers and project teams in project management related tasks such as budget tracking, risk reporting, preparing documents for project reviews, facilitating internal project meetings with distributed team members, following up open points, advising project managers in Bosch’s project management processes, and administrative tasks.
- Provide guidance to project managers on Bosch’s project management processes and assist in administrative tasks related to project management.
- Collaborate with other functional departments to ensure adherence to project management processes and engage with project management assistants in other countries to exchange lessons learned, best practices, and updates on processes and tools.
- Coordinate meetings, workshops, and training sessions related to project management activities and prepare or update project documentation, reports, presentations, and other materials if required.
- Track project progress, milestones, and deliverables using project management tools and software.
- Conduct quality assurance checks on project documentation to ensure accuracy, completeness, and compliance with organizational standards.

**Qualifications**
- Background in Business Administration, Management, or related field.
- At least 3 years working experience in Business Administration, Accounting, Finance, Project management.
- Proficient in English communication
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize tasks and manage multiple deadlines.
- Good time management and Coordination skills
- Can work independently as well as work in a team.
- Quick learner, Proactive in learning new things, knowledge of project management methodologies and processes.
- Project management knowledge or certification in project management (e.g., PMP, CAPM) is a plus.

**Additional Information**
**_
Why BOSCH?_**
- Because we do not just follow trends, we _**_create _**_them. Together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you have high standards when it comes to your job? So do we. At Bosch, you will discover more than just work._

**_ Benefits and Career Opportunities_**
- _ Working in one of the _**_Best Places to Work_**_ in Vietnam and Top 30 of the _**_Most Innovative Companies _**_all over the world_
- _ Join in a dynamic and fast-growing global company (_**_English-speaking_**_ environment), with opportunity to work in global projects and being a part of innovation team contributing initiative ideas to the hi-tech world_
- **_ Onsite opportunities_**_: short-term and long-term assignments in worldwide offices_
- _ Engage in our _**_diverse training_**_ programs which surely help strengthen both your personal and professionalism_
- **_ 13th-month_**_ salary bonus + attractive _**_performance bonus_**_ (you'll love it!) + annual performance appraisal_
- **_ 100% offered salary_**_ and mandatory _**_social insurances_**_ in 2-month probation_
- **_ 15+ days_**_ of annual leave + 1-day of birthday leave_
- _ Premium health insurance for employee and _**_02 family members_**:

- **_ Flexible _**_working time and working model_
- _ Lunch and parking allowance_
- Good benefits of company activities such as: football, badminton, yoga, Aerobic, team building _

Our client is looking for a highly organized and proactive Office Administrator to provide comprehensive executive support and manage daily office operations. This is a crucial on-site role that ensures the smooth functioning of our administrative departments and provides direct assistance to senior management. The ideal candidate will be meticulous, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. You will be responsible for managing executive calendars, scheduling meetings and appointments, making travel arrangements, and preparing reports and presentations. Key duties include handling correspondence, managing office supplies, maintaining filing systems, coordinating office maintenance, and serving as the first point of contact for visitors and internal staff. You will also be involved in event planning, managing office equipment, and supporting HR functions as needed. The successful candidate will demonstrate a professional demeanor, a commitment to confidentiality, and a proactive approach to problem-solving. Proficiency in office productivity software, including word processing, spreadsheets, and presentation tools, is essential. This position requires someone who is detail-oriented, can work independently, and thrives in a fast-paced environment. Your role will be vital in supporting the executive team and ensuring that all administrative tasks are handled efficiently and professionally, contributing to the overall productivity and success of the organization. The ability to anticipate needs and to manage requests with discretion and efficiency is highly valued. We are seeking an individual who is eager to contribute to a positive and productive work environment and who takes pride in their administrative expertise. This is an excellent opportunity for an administrative professional to grow their career within a reputable organization and to make a significant impact on daily operations. The role requires a hands-on approach to managing the office environment and supporting the strategic goals of the executive team. Your dedication to providing exceptional administrative support will be key to your success in this role.My Tho, Tien Giang, VN is where this role is based.

Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, and presentations for senior management.
• Arrange travel logistics, including flights, accommodation, and itineraries.
• Manage incoming and outgoing mail and internal communications.
• Maintain office filing systems, both physical and digital.
• Order and manage office supplies and equipment.
• Greet visitors and respond to inquiries in a professional manner.
• Coordinate office maintenance and repair services.
• Assist with event planning and execution.
• Support HR-related administrative tasks as required.
• Handle confidential information with discretion.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in an administrative or office management role.
• Proven experience providing executive support.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and strong interpersonal skills.
• Experience with basic bookkeeping and financial record-keeping is a plus.
• Discretion and ability to handle confidential information.

Our client is seeking a detail-oriented and highly organized Office Administrator to provide essential project support in **Buon Ma Thuot, Dak Lak, VN**. This role is crucial for ensuring the smooth operation of daily administrative functions and supporting project teams. You will be responsible for managing office operations, coordinating schedules, handling correspondence, and providing administrative assistance to project managers and staff. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. Responsibilities:

• Manage daily office operations, including answering phones, responding to emails, and directing inquiries.
• Schedule meetings, appointments, and manage calendars for project teams.
• Prepare and distribute correspondence, reports, and other documents.
• Maintain office supplies and manage inventory.
• Assist with travel arrangements and expense reporting.
• Provide administrative support for project-related activities, such as document management and data entry.
• Organize and maintain physical and digital filing systems.
• Greet visitors and provide a professional first impression.
• Coordinate with vendors and service providers.
• Ensure a tidy and efficient office environment.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 2-3 years of experience in an administrative or office support role.
• Proven experience supporting project teams is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive attitude and ability to work independently.
• Professional demeanor and strong interpersonal skills.
• Familiarity with office equipment and basic troubleshooting.

This role offers a stable environment for an administrative professional to contribute to successful project execution.

Our client, a dynamic company in the logistics sector, is seeking a meticulous and proactive Office Administrator to provide essential operations support in Long Xuyen, An Giang, VN . This role is pivotal in ensuring the smooth day-to-day functioning of the office, managing administrative tasks, and supporting various operational departments. The ideal candidate will be highly organized, possess excellent communication skills, and be adept at multitasking in a fast-paced environment. You will be the go-to person for various administrative needs, contributing significantly to the efficiency of the team.

Responsibilities:

• Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities among them.
• Manage communication lines, including phones and emails, ensuring professional handling.
• Maintain office supplies by checking stock and ordering new items.
• Prepare reports and presentations with data when needed.
• Manage correspondence, ensuring timely distribution of mail and packages.
• Organize and schedule meetings and appointments, managing calendars for key personnel.
• Maintain office filing systems and digital records, ensuring accuracy and accessibility.
• Assist in organizing company events and managing logistics.
• Handle travel arrangements for staff, including flights, accommodation, and transportation.
• Greet visitors and provide a professional first impression of the company.
• Implement and maintain office policies and procedures.
• Liaise with IT support for equipment maintenance and troubleshooting.
• Support HR functions by assisting with onboarding processes for new employees.
• Manage vendor relationships and ensure timely payments.

Qualifications:

• Proven experience as an Office Administrator, Office Assistant, or relevant role.
• Excellent organizational and time management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize daily workload.
• High level of attention to detail and accuracy.
• Discretion and confidentiality in handling sensitive information.
• Experience in a fast-paced business environment is advantageous.
• Familiarity with office management software and tools.
• Ability to work independently and as part of a team.
• Good interpersonal skills and a customer-service oriented approach.
• Knowledge of administrative and clerical procedures.
• Bachelor's degree in Business Administration or a related field is preferred.
• Experience in the logistics or supply chain industry is a plus.

This hybrid role in Long Xuyen, An Giang, VN offers a chance to grow within a supportive team and contribute to the operational success of a growing company. Apply today to take advantage of this exciting opportunity.

Our client is looking for a highly organized and proactive Office Administrator to provide comprehensive remote support for their administrative and operational functions. This role is crucial for ensuring the smooth day-to-day running of the organization, managing correspondence, coordinating schedules, and maintaining efficient office systems, all from a remote setting. The ideal candidate will possess excellent communication skills, meticulous attention to detail, and proficiency in office productivity software. You will be the backbone of our client's remote operations, facilitating seamless communication and supporting various departments.

Key Responsibilities:

• Manage and maintain electronic filing systems, ensuring easy accessibility of documents.
• Handle incoming and outgoing communications, including emails, calls, and mail, in a professional and timely manner.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare documents, reports, presentations, and correspondence as required.
• Assist with onboarding processes for new remote employees, including documentation and system access.
• Manage office supplies and inventory for remote team members, coordinating deliveries.
• Provide administrative support to various departments and senior management.
• Maintain and update company databases and contact lists.
• Handle basic bookkeeping tasks, such as processing invoices and tracking expenses.
• Act as a point of contact for internal and external queries, providing efficient support.
• Ensure compliance with company policies and procedures in all administrative tasks.

Qualifications:

• Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of accuracy and attention to detail.
• Experience with remote work tools and collaboration platforms (e.g., Slack, Zoom, Asana).
• Ability to work independently and proactively identify and address needs.
• High school diploma or equivalent; further education or certifications in office administration are a plus.
• Discretion and ability to handle confidential information.

This fully remote position offers the flexibility to perform your duties from any location. Become an essential part of our client's remote operational success and contribute to a well-organized and efficient workplace.

Our client is looking for a diligent and organized Administrative Assistant to support operations in **Hue, Thua Thien–Hue, VN**. This role will involve a wide range of administrative tasks to ensure the smooth and efficient running of the office. Responsibilities include managing correspondence (email, post, phone), scheduling appointments and meetings, maintaining electronic and physical filing systems, and preparing reports and presentations. The ideal candidate will be proficient in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), and possess excellent typing and data entry skills. You will be responsible for greeting visitors, directing them appropriately, and providing general administrative support to staff. Maintaining a tidy and organized reception area and office environment is also part of the role. This position requires exceptional organizational and time-management abilities, with a strong attention to detail. The ability to multitask and prioritize tasks effectively in a fast-paced environment is crucial. Excellent communication and interpersonal skills are necessary, as you will be interacting with internal teams and external stakeholders. The candidate should be proactive, reliable, and able to work independently as well as part of a team. A professional demeanor and a commitment to confidentiality are essential. This hybrid role offers a blend of in-office and remote work flexibility. Join our team and contribute to our dynamic work environment.

Our client, a dynamic business services firm located in **Long Xuyen, An Giang, VN**, is seeking a proactive and detail-oriented Administrative Assistant to provide essential support to their operations. This role is crucial for ensuring the smooth day-to-day functioning of the office and supporting various departments.

The Administrative Assistant will be responsible for a range of tasks, including managing correspondence, scheduling appointments, organizing files, and preparing documents. You will serve as the first point of contact for visitors and callers, requiring excellent interpersonal and communication skills. Proficiency in office software, strong organizational abilities, and a proactive approach to problem-solving are key. This position offers a fantastic opportunity to grow within a supportive and professional environment.

Key responsibilities include:

• Managing incoming and outgoing mail, email, and phone calls.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Maintaining and organizing physical and digital filing systems.
• Preparing correspondence, reports, presentations, and other documents.
• Greeting visitors and directing them to the appropriate personnel.
• Providing administrative support to various departments as needed.
• Managing office supplies and ensuring the availability of necessary resources.
• Assisting with data entry and maintaining databases.
• Handling basic bookkeeping and expense tracking.
• Ensuring the office environment is tidy and professional.

Qualifications:

• High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus.
• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Professional and courteous demeanor.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality when handling sensitive information.
• Attention to detail and accuracy in all work performed.
• Proactive attitude and problem-solving capabilities.

This role is an excellent entry point for individuals looking to build a career in business administration.