1 613 Office Administration jobs in Vietnam

As an Admin Manager, you will lead the admin team, supervise all activities of the administration operations to ensure the good quality of administrative services. This role will significantly impact on employees' satisfaction through providing high standard administrative services.

Office Management:

1. Manage the office working spaces, office equipment, property and facilities to provide quality, customer-oriented and cost-effective services to meet business and operational needs. Ensure the office is safe, clean, and comfortable.
2. Manage travel arrangements for employees, including accommodation, transportation, visa, travel insurance and other logistics support.
3. Plan and monitor the operation budget cost efficiently
4. Build Admin procedures; policies/process of admin work and ensure that procedures are followed
5. Build up the relationship among admin teams and other departments, ensure the administrative support for employees timely.

Internal communication

1. Be in charge of planning, scheduling and organizing the company events including mini events, monthly events and annual company events, company trip, year end party, etc…
2. Other tasks assigned by the HRD.

Requirements

Education
: Bachelor's degree or above

Professional major
: Human resources, Organizational Development, Hospitality, or related field

2nd language ability:
Fluent in both written and spoken English and Vietnamese

Related experiences
:

1. At least 4 years of experience in office assistant and/or HR Assistant/ or a similar role
2. Deeply understand and strong experience in dealing with admin issues at the office
3. Experience and proficiency in using ATS software, and MS Office (Word, Excel, PowerPoint, and Outlook).

Essential Capabilities:

1. Careful, meticulous, like to take care of others
2. Good communication and problem solving skills
3. Strong planning & organizational skills

• Working place:
  Onsite - Scetpa Building 19A Cong Hoa St., Bay Hien Ward, Tan Binh Dist., HCMC, Vietnam
• Working time:
  Mon-Fri:8:30 - 17:30

Job Purpose:

Admin Executive reports to the HR Manager in implementing all administrative aspects of HR/Admin activities to make sure of the smooth and effective operation of the HR/Admin activities.

Job Duties and Responsibilities:

Human Resources:

• Implementation of welcome newcomer process.
• Support and organize internal events (employee birthday, vacation, Christmas program, 8 March, 20 October, Children's New Year program, Year End Party…).

Administrative:

• Direct, listen, answer, transfer phone calls, receive / send mails.
• Guiding guests when guests come to work at the company and notify relevant Functions.
• Book air tickets, hotel rooms, order flowers, make visa… upon request.
• Track and pay monthly expenses: stationery, photo, printer ink, phone, office drinking water .
• In charge of buying and selling office utensils, supplies, buying incense burning ceremonies.
• Contact to repair or service suppliers when an office equipment or Internet service malfunction occurs.
• Monitoring and managing office cleaning.
• Prepare logistical meeting/training (meeting rooms, projectors, tea, fruit .) according to the meeting schedule of departments, prepare documents.
• Keep records and documents of Administrative.
• Implement / support and guide Functions to strictly follow the processes, regulations and regulations related to Human Resource Administration.
• Ensure information security in the current function.

Qualifications:

• At least 3 years of work experience in a similar position
• Must know and master process of making visa, work permit for expats.
• Understand/Implement the full cycle of office setup process is a plus.
• A good understanding of MS-Office (Word, Excel, Access, PowerPoint, Outlook)
• A negotiator with dynamic, capable, and positive characteristics
• A proficient English communicator with the ability to work under high pressure and build up good internal and external relationships.
• Good at English speaking, writing, and listening skills (At least Toeic 700)
• Will promote to Office Manager in the future.
• Good awareness of information security and confidentiality.

Benefits:

• 13th month salary.
• Quarterly project bonus.
• Referral bonus (up to 30M).
• English incentive - TOEIC 750 (1M/month), TOEIC 900 (2M/month).
• Japanese incentive – N2 (1M/month), N1 (2M/month).
• Technical certificate bonus.
• Opportunities for onsite working (Singapore, Canada, USA, Australia).
• 24/7 insurance for employees working more than 1 year.
• Salary review once a year.
• Annual company trip, teambuilding.
• 12 days leave + 1 birthday leave.
• Internal activities such as excellent employee of quarter or year, Mid-Autumn Festival, Christmas, …
• Overtime compensation will be either paid in cash or extra days off.

About us:

• Company name:
  SUCCESS SOFTWARE SERVICES CORPORATION
• Capital Nation: Vietnam
• Established year: 2012
• Website:
  

Success Software Services purpose is to develop and deliver the most efficient IT products and services that help organizations manage their business effectively. Our business focuses on Software Application Development, Migration & Innovation, Application Maintenance & Support, Mobile Application Development, and QA/Testing.

Since our establishment in 2012, we have been working as a strong organization led by an experienced and highly skilled board of management. Until now, we have built trust by our commitment to high-quality products, full support to our customers and partners, while speedily responding to the international demand of innovation and rapid changes of technology in the new age. All the efforts we make are to keep long-lasting relationships with customers rather than only aiming at business benefits.

We are the youngest and one of the top companies in Vietnam certified CMMI level 3, awarded by VNITO as an "Emerging IT Enterprise" in 2015, and recommended by Gartner as a software partner. Additionally, Success Software has proven its professionalism in operation and management of product quality and international standard information security when simultaneously possessing ISO 9001:2015, ISO 27001:2013 certifications and Sao Khue 2022, 2023.

Join us and be part of the future of virtual experiences

CodeLink is looking for a proactive and detail-oriented Office Administration Specialist to ensure smooth day-to-day operations and support our growing team. In this role, you will be responsible for managing office facilities, coordinating administrative tasks, supporting internal teams, and helping maintain an efficient and welcoming workplace. You will work closely with the Operations Manager and other team members to keep everything running seamlessly.

Location: Onsite - Ho Chi Minh City

Working hours: Monday - Friday, 8:30 AM – 5:30 PM (includes a 1.5-hour lunch break).

Office & Facility Management

• Oversee daily office operations and facilities across multiple locations (HCM, HN, DN).
• Manage office supplies, pantry, and equipment, ensuring timely replenishment and maintenance.
• Coordinate with vendors, service providers, and building management for repairs, services, and facility matters.
• Handle procurement of office items, merchandise, and gifts, ensuring quality and on-time delivery.
• Manage courier services and the shipping of documents between offices.
• Monitor office safety standards and ensure compliance.
• Provide basic IT coordination, including internet, phone systems, troubleshooting, and vendor support.

Administrative Support

• Manage correspondence (emails, letters, packages) and maintain company records, files, and databases.
• Prepare documents, reports, and presentations as required.
• Support management with contracts, invoices, and expense reports.
• Conduct research to support operations and compliance requirements.
• Provide ad-hoc support to management and cross-functional teams.

Scheduling & Coordination

• Organize and schedule meetings, appointments, and travel arrangements.
• Coordinate internal events, workshops, and team-building activities.
• Ensure meeting rooms are prepared and well-maintained.

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
• At least 2 years of experience as an Office Administrator, preferably in an IT company or within organizations of 100+ employees across multiple locations.
• Prior experience in administrative or office management roles.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to perform well under pressure while maintaining attention to detail.
• Demonstrated discretion and professionalism in handling confidential information.
• Excellent command of English, both written and verbal.

• Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check, and social insurance.
• All office benefits and full salary during probation.
• Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day.
• Choose from a brand-new Mac or PC device.
• Salary review twice a year, with opportunities for promotions and spot awards.
• 12 days of annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days.
• Yearly Training Budget up to 5 million VND per staff. On top of that, a Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available.
• Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women's Day, YEP, and Christmas.
• Employee-led clubs within the company: games teams, sports teams, etc.
• Modern open-space office with comfortable workspace, a PS4 games room, and chill-out areas.

• Lead and manage the office administrative team, providing guidance, training, and performance management.
• Develop, implement, and refine operational policies and procedures to optimize office efficiency and productivity.
• Oversee facilities management, including maintenance, repairs, space planning, and office supplies.
• Manage vendor relationships, including negotiating contracts and ensuring the quality of services.
• Coordinate company events, meetings, and travel arrangements.
• Ensure compliance with health, safety, and security regulations within the office environment.
• Manage budgets for office operations and administrative expenses.
• Serve as a key point of contact for internal staff and external stakeholders regarding administrative matters.
• Implement and manage systems for records management, correspondence, and information flow.
• Contribute to strategic planning initiatives related to office infrastructure and operational support.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 7 years of experience in operations management or office administration, with at least 3 years in a supervisory or managerial role.
• Proven experience in managing diverse administrative functions, including facilities, HR support, and event coordination.
• Strong leadership, team management, and interpersonal skills.
• Excellent organizational, time management, and problem-solving abilities.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Strong negotiation and vendor management skills.
• Ability to develop and implement effective operational policies and procedures.
• Excellent communication skills, both written and verbal.
• Proactive approach to identifying and addressing operational challenges.

Mô tả công việc:

(Mức lương: Thỏa thuận)

1. Sales Admin

2. Support sales team to handle sales enquiries and quotations

3. Make sale contract
4. Meeting with customers
5. Coordinate with technical teams to support sales activities
6. Manage vendor contracts
7. Support payment documents
8. Follow up the project status
9. Prepare sales reports

10. Customer service tasks

11. Office Administration

12. Assist in office management and documentation

13. General administration tasks (office supplies, stationery, facilities management)
14. Maintain and update employee records/ Annual leave
15. Support recruitment and on-/off-boarding processes
16. Prepare and support in government reports and submissions related to HR and administration
17. Job related to Tax
18. Other jobs as required by GD/Supervisor

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

13th payment

Chance to work in overseas

Remained AL changed to money

: according to Vietnamese Labor Law.

• Holidays: Saturdays and Sundays / Public Holidays and Annual Leaves as per the Labor Law.
• Annual health check-up.
• Team building.
• Sport: football, badminton.
• Other allowances: parking fee; office supplies, such as: dinner for overtime working, tea, coffee,
• Framework and technical training.
• Good English development environment.
• Opportunities to work in overseas.
• Professional environment and clear processes.
• Young, friendly, active and sociable colleagues.
• Working time: Mon-Fri

08:00-17:00

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

• College/University graduated
• Welcome Fresh graduates or 1-2 years of experience in an administrative role/sales admin
• Good communication skills in English
• Office computer skills
• Honest and possible to long term working

Required: Apply with English CV.

Benefits

• Salary increase: once a year.
• 13th salary: Lunar Year.
• Social

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Chăm Sóc Khách Hàng,Hành chính Văn phòng,Hành Chính/Văn Phòng

Đại Học

Không yêu cầu

Job Title
:
Administration Office Manager

Department:
Administration Office

Reports to
:
Principal / Board of Principals

Job Purpose

Ensure the smooth and efficient operation of the Principal's Office, serving as an administrative and communication bridge between the Board of Principals and all departments. Provide advice and support on HR, organizational, and planning matters (in coordination with specialized departments) to enhance governance, workforce development, and ensure the school's strategic goals are effectively executed.

Key Responsibilities

1.
Administration – Office Management

- Manage all administrative and office activities, document control (incoming/outgoing correspondences, regulations, internal decisions), archiving, and reception.

- Coordinate meeting schedules, official events, and external relations for the Board of Principals.

- Draft, review, and ensure quality control of administrative documents.

2.
Human Resources
(phối hợp với Phòng Nhân sự/HCNS)

- Coordinate recruitment, performance appraisal, rewards/disciplinary actions, training, and staff development.

- Support HR policy implementation, employment contracts, appointments, and transfers per the Board of Principals' direction.

- Monitor compliance with policies, professional ethics, and school culture.

- Support organizational structure and manpower planning.

3.
Planning

- Participate in strategic planning, annual academic and financial plans.

- Prepare materials for leadership meetings, conferences, and signing ceremonies.

- Coordinate information flow and monitor progress of units to ensure alignment with the overall plan.

- Consolidate and submit regular/ad-hoc reports.

4.
Internal & External Relations

- Coordinate international cooperation programs (student/teacher exchanges, academic projects).

- Act as the official liaison between the Board of Principals and other departments/partners.

- Manage communication flow, ensuring confidentiality and professionalism.

5.
Career & University Guidance

- Supervise career counseling and university guidance for students.

- Connect with local and international universities.

- Coordinate career fairs, study abroad seminars, and recruitment sessions.

6.
Academic Events

- Supervise school-wide academic events (seminars, forums, science fairs) to ensure alignment with educational goals and strategy.

- Work with departments and partners for professional execution.

7.
Discipline & Student Supervision

- Manage the supervision team, ensure compliance with school rules, coordinate with homeroom teachers for disciplinary actions.

- Report special cases and propose solutions.

8.
School Safety & Child Protection

- Lead implementation of school safety, anti-bullying, fire prevention, and health policies.

- Monitor compliance with child protection regulations.

- Organize awareness activities for students, parents, and staff.

Job Requirements

• Education

- Bachelor's degree or higher, preferably in Office Administration, Educational Management, Human Resources Management, or related fields.

- Master's degree in Management or Educational Leadership is a plus.

• Experience

- Minimum 5 years of experience in administration, HR, or educational management.

- At least 3 years in a supervisory or managerial role.

- Experience in international schools or large educational organizations is preferred.

• Knowledge & Skills

- In-depth knowledge of administration, HR processes, and planning management.

- Proficiency in MS Office and information management systems.

- Strong communication, negotiation, organizational, and problem-solving skills.

- Excellent writing and document preparation skills.

- Strong analytical and reporting abilities.

- Fluent in English (IELTS 6.5+ or TOEIC 850+ equivalent).

• Personal Competencies

- Strategic thinking and planning skills.

- Leadership and influencing skills.

- Ability to work independently and in teams.

- High integrity, confidentiality, and professionalism.

- Ability to work under pressure and manage multiple tasks simultaneously.
mple: Excellent verbal and written communication skills

• Manage and coordinate all office operations, ensuring efficiency and smooth workflow.
• Supervise and train administrative staff, delegating tasks and managing performance.
• Oversee the ordering and maintenance of office supplies, equipment, and facilities.
• Develop and implement office policies and procedures to improve operational efficiency.
• Manage the office budget and track expenses.
• Act as a primary point of contact for internal staff, visitors, and external vendors.
• Coordinate travel arrangements and accommodations for staff.
• Organize and plan company events, meetings, and social gatherings.
• Ensure the office environment is welcoming, organized, and compliant with safety standards.
• Manage incoming and outgoing mail and deliveries.
• Maintain office filing systems, both physical and digital.
• Provide administrative support to management and other departments as needed.
• Troubleshoot and resolve office-related issues promptly.
• Assist with onboarding new employees, including setting up workstations.
• Contribute to a positive and productive workplace culture.

• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong leadership and people management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Exceptional written and verbal communication skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Detail-oriented with strong problem-solving capabilities.
• Experience in managing office budgets and vendor relationships.
• Familiarity with working in a hybrid model is advantageous.
• A degree in Business Administration or a related field is a plus.

Overview:

Responsible for organizing and operating general administrative activities and office management; ensuring administrative work runs smoothly, effectively and in compliance with company policies and regulations.

Main responsibility:

Overall management of office operations and related services:

1.1 Conduct supplier searches and provide quotes for office equipment.

1.2 Update quotes from current suppliers every December.

1.3 General supervision of office operations including office rental, equipment, repair and maintenance of facilities, renovation, decoration, office layout, seating arrangement, stationery supply, asset management, etc.

1.4 Perform and supervise routine and ad hoc maintenance, repair and overhaul to ensure good operation

Purchasing and administrative cost management

2.1 Implement purchasing according to approved plan

2.2 Control the use of goods, periodically conduct inventory

2.3 Ensure administrative costs are used effectively

Controlling the activities of legal documents and records

3.1 Managing documents, records, archives. is the responsibility of Administration

3.2 Sending internal emails, managing data room.

Participate in organizing activities to connect and develop corporate culture

Coordinate with relevant departments (Marketing, L&D) to implement important programs, events in the company and employee engagement activities.

Background/ Experience

• Bachelor's degree in Human Resources Management, Business Administration or similar experience in related fields
• At least 5-10 years of experience

Specific job skills

• Asset management
• Administrative management
• Office management
• Document and warehouse management
• Problem-solving skills
• Good communication skills
• Leadership skills
• Fluent in English