440 Office Administrator jobs in Vietnam

Company Description

Moon Holidays (Thai-Tours) is a premium Destination Management Company (DMC) based in Thailand, offering tailor-made travel experiences. We specialize in curated adventures that blend fun, culture, and comfort, perfect for travelers seeking excitement without compromising quality. Our experienced team designs personal and memorable journeys, from iconic destinations to hidden gems. With high-end service standards, a deep local network, and a passion for Thailand, Moon Holidays is your trusted partner for crafting exceptional travel experiences.

Role Description

This is a full-time on-site role for an Office Administrator located in Hanoi. The Office Administrator will be responsible for day-to-day administrative tasks, managing office equipment, and providing customer service. Duties will include assisting with office operations, coordinating communication, and supporting various administrative functions to ensure the smooth running of the office.

Qualifications

• Administrative Assistance and Office Administration skills
• Proficiency with Office Equipment
• Excellent Communication and Customer Service skills
• Strong organizational and multitasking abilities
• Ability to work efficiently in an on-site role
• Previous experience in a similar role is beneficial
• Bachelor's degree in Business Administration or a related field is an advantage

Location:
Ho Chi Minh City, Vietnam

Salary:
 8–10M VND/month

Experience:
 Freshers welcome

About the Role:

Arrowster is looking for a proactive and organized Office Administrator to support our admin team, coordinate with external partners, manage legal documents, and assist with basic financial reporting. This role is ideal for freshers who are eager to learn and grow in a fast-paced startup environment.

Key Responsibilities:

• Support all office admins in daily operations.
• Act as a connector between the office and third-party vendors/partners.
• Prepare simple financial reports and track expenses.
• Maintain and control all legal documents and contracts.

Requirements:

• Freshers welcome; 0–2 years of experience preferred.
• Good organizational and communication skills.
• Basic understanding of financial reporting.
• High attention to detail and professionalism.
• Proficient in Microsoft Office / Google Workspace.

Why Join Arrowster:

• Hands-on experience in a fast-growing EdTech startup.
• Opportunity to work closely with multiple teams and learn end-to-end operations.
• Friendly and supportive work environment.

1. INTRODUCTION

a. About WAO Hire:

WAO Hire
company, is a collective group of tech recruiters and developers. We help fast growing companies connect with talented developers.

We take the humanized approach to hire and work with developers, because we know that's the best way to find the best developers for businesses.

b. About client:

PWCo
is a dynamic and forward-thinking professional services firm that values people as the heart of its success. We are on a mission to create an engaging and supportive workplace where every team member feels empowered to grow, contribute, and thrive.

We're looking for an Office Administrator who is passionate about building culture, supporting people, and making our workplace a great place to learn and belong. The
Office Administrator
will play a key role in maintaining a positive and efficient workplace environment. This role focuses on supporting the company's
learning and development initiatives
,
culture building
,
internal communications
, and
event organization
, while assisting HR and operations in administrative coordination.

2. INTRODUCTION & RESPONSIBILITY

• Coordinate internal and external training sessions, workshops, and learning programs.
• Track and update employee learning progress, attendance, and completion records.
• Support onboarding programs and ensure smooth integration for new hires.
• Plan and organize company-wide events, celebrations, and holiday activities.
• Drive initiatives that promote teamwork, wellness, and a positive office culture.
• Gather employee feedback to propose and implement engagement ideas.
• Assist in preparing and sharing internal announcements, newsletters, and updates.
• Ensure company policies are communicated clearly and followed consistently.
• Maintain updated records of all internal policy documents.
• Coordinate logistics for meetings, interviews, and staff activities.
• Manage office supplies, facility needs, and vendor coordination where required.

3. REQUIREMENTS

• 1–2 years
  of experience in office administration or HR coordination.
• Excellent spoken and written English.
• Strong organizational
  and
  multitasking skills
  .
• Excellent communication and interpersonal skills.
• Proactive, detail-oriented, and people-driven mindset.

4. BENEFITS:

Being a member of us, you will experience a youthful, flexible, and creative work environment

• Competitive salary (09M - 11M gross) with full pay during probation (10% PIT deduction)
• Annual salary review (Apr/May) and increment & promotions (Sept)
• 13th-month salary bonus
• 14 days of annual leave
• Flexible work arrangements & team bonding fund (S$10/staff/month)
• Full salary-based social insurance after probation
• Medical claims (up to 1M VND/visit, no annual limit) & annual health check-ups
• Company-provided laptop
• Company trips, team-building events & office perks (food delivery, snacks, drinks)
• Support for training & certifications
• Friendly management, flexible work environment, and career growth opportunities

5. WORKING TIME:
Monday - Friday, 8:30AM to 5:30PM

6. INTERVIEW PROCESS:

• 1st Round: Test
• 2nd Round: Interview with client

7. LOCATION
: 23 Tran Cao Van, District 1, HCM

Join Us & Be a Hero

At Employment Hero, we're on a mission to make employment easier and more valuable for everyone on earth. To make that happen, we need our own heroes behind the scenes - the ones who keep the engine running smoothly.

We're looking for a proactive, detail-oriented Office Administrator who's passionate about creating an amazing workplace experience. You'll keep our office operations seamless, support our people with day-to-day needs, and help drive culture initiatives that make Employment Hero an incredible place to work.

Ready to be part of a team that's bold, ambitious, and all about making work awesome? Apply now

Key Responsibilities - Your Mission

Manage day-to-day office operations and administrative tasks to ensure smooth functioning of the workplace.

• Be the go-to contact with building management for facilities, security, parking, and compliance.
• Manage procurement - work with vendors, purchase supplies, and keep inventory in check.
• Manage office expenses and employee reimbursements with accuracy and timeliness.
• Oversee our private healthcare insurance program and support employees with claims and inquiries.
• Organize and coordinate internal social events, team gatherings, and company parties to enhance employee engagement.
• Support culture initiatives, including essential workshops and programs that foster a positive workplace culture.
• Collaborate with different departments to ensure timely support and effective administrative services.

Job Requirements - Do you have Hero DNA?

To thrive at Employment Hero, you'll need to embody The EH Way, operating with focus, agility, and high performance. We'd love to meet you if you have

• Proven 1+ year of experience in office administration, operations, or a similar role.
• A positive, open-minded, and professional attitude.
• The ability to stay calm and organized while juggling multiple priorities and unexpected situations.
• Strong problem-solving skills with the ability to manage and resolve issues effectively.
• Excellent time management, organizational, and multitasking skills.
• Great communication and interpersonal skills to work with people across teams.
• Proficiency with MS Office / Google Workspace (bonus if you're handy with admin tools).
• English communication skills (written & verbal) to work with global teams.
• Basic design skills (Canva or similar) - not mandatory but a big plus for making things happen faster.
• A Bachelor's degree in Business Admin, Office Management, or a related field (preferred).

Benefits - Life as a Hero - What You Get

At Employment Hero, we don't just talk about a better way to work, we live it.

Joining Employment Hero means

• A chance to be part of a fast-growing global tech company making a real impact.
• A collaborative, supportive, and fun work environment where your ideas matter.
• Competitive salary and benefits package.
• Chance to meet and celebrate with colleagues worldwide at the Annual Global Gathering.

• You'll also have access to a wide range of benefits that include

• Premium Healthcare insurance and wellbeing support.

• Employee Share Options (ESOP) — own a piece of one of the world's fastest-growing tech companies.
• Generous Annual Leave & Parental Leave Policy
• Subsidised egg freezing program — empowering you to make choices on your terms.
• A Work-from-home allowance to set up your home working space

• Outstanding learning & development opportunities to grow your career

• Specific to this role's responsibilities, you are offered a hybrid working model with only 2 days/ week required in the office.

The EH Way

At Employment Hero, we're proud of our unique DNA, which we call The EH Way.

The EH Way isn't just words, it's how we work every single day

• We are Mission First - everything we do (from what we work on, to how we allocate capital and where we focus) is driven by our Mission
• We are Remote First - we champion a remote environment with a preference for asynchronous communication and a high degree of autonomy
• We are AI First - we are committed to using AI to accelerate our mission; AI is not just a tool, it's a fundamental part of how we operate, innovate, and scale
• We are Apolitical - we do not take a position on political or social topics, unless it relates to our Mission
• We Live by Our Values - we role model our values 100% of the time
• We Expect High Performance - we set a high standard, and we're not satisfied with being average

Mô tả công việc:

(Mức lương: Thỏa thuận)

• Organize and manage office supplies and workspace.
• Assist with administrative tasks as assigned.
• Support communication between the Korean manager and departments/partners (Vietnamese – Korean translation)

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

Sales bonus Bonus for Tet holidays in the year, 13th month

Tet bonus is guranted but additional bonus is depending on our company KPI achivement

Benefits such as labor law

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

• University graduate majoring in Korean Language or Korean Studies.
• TOPIK level 5–6, proficient in Korean (listening, speaking, reading, and writing).
• Good computer skills (Word, Excel, PowerPoint).
• Preference to candidates with over 1 year of experience in administration or HR.
• Strong communication skills, quick learner, honest, and responsible.
• Professional attitude, proactive, and able to handle situations flexibly.

Benefits:

• Salary: Negotiable based on qualifications and experience.
• 13th salary (Tết), birthdays gift and performance-based bonus.
• Provided with social insurance, public holidays, and annual leave in accordance with Labor Law, per regulations.
• Provided with work tools; snacks and beverages in the office.
• Young and dynamic work environment; supportive leadership; opportunities to improve language and professional skills.
• Work locations:
• Dentis Vietnam Office – Tan Binh District, Ho Chi Minh City (1 person)
• Dentis Vietnam Branch Office – Dong Da District, Hanoi (1 person)
• Working hours: Monday to Friday

8:30 AM – 5:30 PM

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Biên Phiên Dịch,Biên/Phiên Dịch,Giáo Dục/Đào Tạo,Hành chính Văn phòng,Hành Chính/Văn Phòng,Ngoại Ngữ

Đại Học

Không yêu cầu

Job description

• Location: Ben Thanh Ward, Ho Chi Minh City
• Role: Office Administrator (FULL TIME)
• Salary: 15,000,000 VND/month (negotiable, plus bonuses)

A. ABOUT US

Connecty is a project management company in Vietnam, renowned for delivering iconic construction and interior design projects for global brands such as Apple, Chanel, Gucci, and Marriott. With over 100 projects valued at more than USD 20 million, we are committed to transparency, quality, and innovation. Our office in the Ben Thanh Ward, Ho Chi Minh City, serves as the hub for our dynamic team. Join us to support our operations and contribute to world-class projects in a collaborative environment.

B. JD

We are seeking an experienced Office Admin with Finance Experience to oversee daily operations and provide financial support.

Reporting to the Directors, you will manage administrative functions, coordinate office activities, and handle financial tasks such as budgeting and expense tracking.

This role is critical to ensuring smooth operations for our construction and interior design projects, supporting our team in delivering excellence for high-profile clients. Your finance expertise will enhance our financial transparency and efficiency.

C. KEY TASKS:

• Oversee office operations, including facility management, supplies, and vendor coordination, to ensure a productive work environment.
• Manage administrative tasks, such as scheduling, correspondence, and team coordination, to support project teams and leadership.
• Prepare and monitor office budgets, track expenses, and reconcile financial records, ensuring alignment with project goals.
• Assist with financial reporting, including monthly expense reports and basic bookkeeping, in compliance with Vietnam Accounting Standards (VAS).
• Coordinate with the Finance Department to process invoices, payments, and subcontractor agreements for construction projects.
• Support HR tasks, such as onboarding new hires and maintaining employee records, to streamline office workflows.

D. QUALIFICATION:

• Excellent organizational, multitasking, and communication skills, with fluency in English and Vietnamese to liaise with international clients and local teams.
• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Minimum of 3 years of experience in office management, with at least 1 year in a finance-related role (e.g., budgeting, bookkeeping).
• Proficiency in financial software & Microsoft Office Suite, particularly Excel for financial analysis.
• Strong understanding of Vietnam Accounting Standards (VAS).
• Experience in the construction or project management industry is a plus, particularly with cost tracking for projects.
• Ability to work in a fast-paced & international environment, supporting a team of 10 people.

E. BENEFITS:

• Competitive Salary: 15,000,000 VND/month.
• Comprehensive Benefits: Mandatory insurance (BHXH, BHYT, BHTN), 12+ days annual leave, and a 13th-month salary.
• Impactful Role: Support prestigious construction projects for global brands, contributing to Vietnam's luxury design sector.
• Supportive Environment: Work with a collaborative team and a network of over 50 partners and suppliers, fostering innovation.

Job Summary: We are looking for a highly organized and efficient Administrative Manager to oversee and coordinate the administrative operations at BIWIN Storage. The successful candidate will ensure smooth office functioning while supporting executive leadership and various departments. This role is crucial for maintaining organizational efficiency and effectiveness.

Key Responsibilities:

Office Management:

Oversee daily office operations and ensure administrative systems run efficiently

Manage office supplies, equipment, and maintenance contracts

HR Administration Support:

Assist with HR processes including onboarding, offboarding, and employee records

Coordinate company events, meetings, and team-building activities

Financial Administration:

Process expense reports and maintain petty cash

Assist with budget preparation and financial document organization

Executive Support:

Provide administrative support to senior management

Manage executives' calendars, travel arrangements, and meeting preparations

Document Management:

Develop and maintain filing systems for important company documents

Ensure compliance with document retention policies

Communication:

Act as a liaison between departments and external partners

Coordinate internal communications and updates

Vendor Management:

Manage relationships with service providers and vendors

Review and process vendor contracts and invoices

Facilities Coordination:

Oversee office space planning and allocation

Coordinate office relocations or expansions when necessary

Qualifications:

Bachelor's degree in Business Administration or related field

4+ years of experience in office management or administrative roles

Proficiency in Microsoft Office suite and administrative software

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Problem-solving mindset with attention to detail

Discretion when handling confidential information

Experience in the technology sector preferred

• Manage the reception area, greeting visitors and directing them appropriately.
• Answer and direct phone calls, taking messages as needed.
• Handle incoming and outgoing mail and courier services.
• Maintain office supplies inventory and place orders as necessary.
• Organize and maintain office filing systems, both physical and digital.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Assist with the preparation of reports, presentations, and correspondence.
• Manage office equipment, ensuring it is in good working order and coordinating repairs when needed.
• Provide administrative support to various departments as required.
• Assist in onboarding new employees by preparing necessary paperwork and workspace setup.
• Maintain a clean, organized, and welcoming office environment.
• Liaise with vendors and service providers to ensure smooth office operations.
• Handle basic bookkeeping tasks, such as processing invoices and expense reports.
• Support event planning and coordination for office gatherings or meetings.
• Ensure compliance with office policies and procedures.

• Proven experience as an Office Administrator, Office Assistant, or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and common office equipment.
• Ability to multitask and prioritize tasks effectively.
• A professional and friendly demeanor.
• Attention to detail and accuracy in all work performed.
• Ability to work independently and as part of a team.
• Experience with basic accounting or bookkeeping is a plus.
• Familiarity with office management software is beneficial.
• High school diploma or equivalent; further education or certification in administration is an advantage.