15 Office Assistant jobs in Vietnam
CEO Office Assistant
Hanoi, Hanoi
DEEP C Industrial Zones
Posted today
Job Viewed
Job Description
**Detailed job description**:
- Manage the CEO’s package and schedule, make appointments and organize necessary preparations thereof;
- Check and crosscheck documents submitted to CEO for approval;
- Make reports as requested by Line Manager;
- Be the coordinator in the projects managed by Line Manager;
- Translate documents and correspondences if requested;
- Manage, control and file all documents of CEO Office;
- Make expense reports for CEO Office;
- Check the timesheet of CEO Office;
- Other administrative jobs as requested by Line Manager.
- **Requirements**:
- Bachelor’s Degree or equivalent experience;
- 1 - 3 years of experience as assistant, secretary to CEO, Managing Director or similar positions;
- Excellent verbal and written communication skill;
- Strong command of English;
- Teamwork attitude;
- Willingness to learn new things;
- Ability to prioritize tasks and to delegate them when appropriate;
- Ability to function well in a high-paced and at times stressful environment;
Proficient with Microsoft Office Suite or related software.
- Manage the CEO’s package and schedule, make appointments and organize necessary preparations thereof;
- Check and crosscheck documents submitted to CEO for approval;
- Make reports as requested by Line Manager;
- Be the coordinator in the projects managed by Line Manager;
- Translate documents and correspondences if requested;
- Manage, control and file all documents of CEO Office;
- Make expense reports for CEO Office;
- Check the timesheet of CEO Office;
- Other administrative jobs as requested by Line Manager.
- **Requirements**:
- Bachelor’s Degree or equivalent experience;
- 1 - 3 years of experience as assistant, secretary to CEO, Managing Director or similar positions;
- Excellent verbal and written communication skill;
- Strong command of English;
- Teamwork attitude;
- Willingness to learn new things;
- Ability to prioritize tasks and to delegate them when appropriate;
- Ability to function well in a high-paced and at times stressful environment;
Proficient with Microsoft Office Suite or related software.
This advertiser has chosen not to accept applicants from your region.
0
[thảo Điền, Hcm] Office Assistant
Ho Chi Minh City
VieclamBank
Posted today
Job Viewed
Job Description
**Mô tả**: - Manage bookkeeping activities Ensure the complete and proper recording of all business transactions in accordance with local regulation Review and process payment of vendor invoices Audit and process employee expense reports for payment Cash Management & Credit Control: Monitor AP and AR Perform month-end closing activities - Manage the preparation of the monthly & yearly financial reports Assist with preparation of monthly and annual financial statements according to local regulation and in coordination with our external tax office Assist with preparation of the reconciliation reports for parent company Prepare the monthly sales tax returns and summary reports Assist Managing Director with preparation of the annual budget and business review - Be the contact person for banks, tax advisors, and public accountants - Manage sales & service admin tasks Prepare quotations for machines, services, maintenance contracts, tooling & spare parts Prepare sales contracts for machines Prepare service orders and send out order confirmation Organize deliveries and returns for spare parts & toolings Prepare invoices & credit notes Manage the inventory Correctly input data in CRM system and keep information up to date - Manage HR related tasks Support with recruiting efforts Prepare on - & offboarding Ensure health and safety policies are up to date **Yêu cầu chung**: - Bachelor degree in Business Administration, preferably with a focus on Finance & Accounting, or other elevant fields - At least two years of professional experience in the field of finance & employee management - Profound MS Office knowledge - Preferably CRM experience (Salesforce) - English on proficiency level - Structured, accurate and efficient working style - Independent, reliable, and highly motivated - Strong work ethic and integrity **Yêu cầu về ngoại ngữ**: - Tiếng Anh (Trung-Cao cấp) **Quyền lợi**: - Private medical insurance and Death in service benefit - Company paid pension contributions and benefits - Receive on-going training and development program. **Thời gian làm việc**: - Thứ 2 - Thứ 6 8:00 - 17:00 **THÔNG TIN CÔNG TY**: Lĩnh vực hoạt động: Số nhân viên: <10 **CHUYÊN VIÊN TƯ VẤN**: ***Diệp Minh Phương**:
This advertiser has chosen not to accept applicants from your region.
1
Data Entry & Sketching Floor Plan (P&C Insurance
Ho Chi Minh City
Bigin
Posted today
Job Viewed
Job Description
Company Description
Bigin is a software development company with over 6 years of experience building software products and delivering exceptional software outsourcing services.
At Bigin, we hold one goal above all others: 100% client satisfaction. Our in-house team upholds the highest standards for project planning and execution, and we are dedicated to building outstanding systems on-time and within budget.
**Core Values**
The more Trust and Value we earn for our clients, the more Success we get.
**Long-Term Target**
“We aim higher with a long-term target bringing top-notch development to you. Succeeding in a project is just the beginning of our long term relationship.”
**Proactive Changes**
Always listen to your feedback and comprehend new ideas to improve our services.
**The Balance**
Mindfully balance the Client's Values with the Employee's Benefits.
**Job Description**:
You will be trained to prepare a complete claim document from already collected data in the US:
- 90% of the job is to sketch floor plan based on photographs of real property or damaged property using Xactimate software to complete accident report for P&C insurance.
- Perform data entry to maintain information
- Review and verify information including names, addresses, ages, assets, and other data when reviewing claim documents
- These data and reports are in Property & Casulty insurance
**Qualifications**:
- 0 - 3 years of experience
- Graduated or major in Civil / Mechanical / Electrical Engineering or any IT related fields
- Proficiency in English (verbal and written communication skills)
- Skilfull at using Office (Word, Excel, etc.) and general software
- Good at critical thinking and data analysis skills
It is NOT required but nice to have:
- Experience using any design software like AutoCAD
- Knowledge of Property & Casulty insurance
Additional Information
- You will join a young and dynamic team with flexible working environment.
- 100% probation salary
- 13th-month salary and performance review 2 times/year
- Premium Healthcare Package from Bao Viet
- Free Coffee & Tea, snack everyday
- Happy Hour & Workshops every Friday afternoon
- Sport activities (Football & Badminton are fully sponsored)
- Annual Company Trip, year-end party, monthly building, etc.
- Benefits according to the Vietnam Labor Laws
- Gifts for Birthday, Wedding, Mid-Autumn Fesstival,.
Bigin is a software development company with over 6 years of experience building software products and delivering exceptional software outsourcing services.
At Bigin, we hold one goal above all others: 100% client satisfaction. Our in-house team upholds the highest standards for project planning and execution, and we are dedicated to building outstanding systems on-time and within budget.
**Core Values**
The more Trust and Value we earn for our clients, the more Success we get.
**Long-Term Target**
“We aim higher with a long-term target bringing top-notch development to you. Succeeding in a project is just the beginning of our long term relationship.”
**Proactive Changes**
Always listen to your feedback and comprehend new ideas to improve our services.
**The Balance**
Mindfully balance the Client's Values with the Employee's Benefits.
**Job Description**:
You will be trained to prepare a complete claim document from already collected data in the US:
- 90% of the job is to sketch floor plan based on photographs of real property or damaged property using Xactimate software to complete accident report for P&C insurance.
- Perform data entry to maintain information
- Review and verify information including names, addresses, ages, assets, and other data when reviewing claim documents
- These data and reports are in Property & Casulty insurance
**Qualifications**:
- 0 - 3 years of experience
- Graduated or major in Civil / Mechanical / Electrical Engineering or any IT related fields
- Proficiency in English (verbal and written communication skills)
- Skilfull at using Office (Word, Excel, etc.) and general software
- Good at critical thinking and data analysis skills
It is NOT required but nice to have:
- Experience using any design software like AutoCAD
- Knowledge of Property & Casulty insurance
Additional Information
- You will join a young and dynamic team with flexible working environment.
- 100% probation salary
- 13th-month salary and performance review 2 times/year
- Premium Healthcare Package from Bao Viet
- Free Coffee & Tea, snack everyday
- Happy Hour & Workshops every Friday afternoon
- Sport activities (Football & Badminton are fully sponsored)
- Annual Company Trip, year-end party, monthly building, etc.
- Benefits according to the Vietnam Labor Laws
- Gifts for Birthday, Wedding, Mid-Autumn Fesstival,.
This advertiser has chosen not to accept applicants from your region.
2
Assistant Front Office Manager
Marriott
Posted 21 days ago
Job Viewed
Job Description
**Additional Information**
**Job Number** 25103948
**Job Category** Rooms & Guest Services Operations
**Location** The Westin Resort & Spa Cam Ranh, Lot D14a Northern Peninsula Cam Ranh, Cam Lam, East Java, Viet Nam, 57000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Process all guest check-ins, verifying guest identity, form of payment, assigning room, and activating/issuing room key. Set up accurate accounts for each guest according to their requirements. Enter Marriott Rewards information. Ensure rates match market codes, document exceptions. Secure payment prior to issuing room key, verify/adjust billing. Compile and review daily reports/logs/contingency lists. Complete cashier and closing reports. Supply guests with directions and property information. Accommodate guest requests, contacting appropriate staff if necessary. Follow up to ensure requests have been met. Process all payment types, vouchers, paid-outs, and charges. Balance and drop receipts. Count and secure bank at beginning and end of shift. Obtain manual authorizations and follow all Accounting procedures. Notify Loss Prevention/Security of any guest reports of theft.
Assist management in training, evaluating, counseling, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Develop/maintain positive working relationships; support team to reach common goals; listen and respond appropriately to employee concerns. Follow company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications; ensure personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge guests; anticipate and address guests' service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Ensure adherence to quality standards. Enter and locate information using computers/POS systems. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: At least 1 year of supervisory experience.
License or Certification: None
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand's unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global?team, and **become** the best version of you.
**Job Number** 25103948
**Job Category** Rooms & Guest Services Operations
**Location** The Westin Resort & Spa Cam Ranh, Lot D14a Northern Peninsula Cam Ranh, Cam Lam, East Java, Viet Nam, 57000VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Process all guest check-ins, verifying guest identity, form of payment, assigning room, and activating/issuing room key. Set up accurate accounts for each guest according to their requirements. Enter Marriott Rewards information. Ensure rates match market codes, document exceptions. Secure payment prior to issuing room key, verify/adjust billing. Compile and review daily reports/logs/contingency lists. Complete cashier and closing reports. Supply guests with directions and property information. Accommodate guest requests, contacting appropriate staff if necessary. Follow up to ensure requests have been met. Process all payment types, vouchers, paid-outs, and charges. Balance and drop receipts. Count and secure bank at beginning and end of shift. Obtain manual authorizations and follow all Accounting procedures. Notify Loss Prevention/Security of any guest reports of theft.
Assist management in training, evaluating, counseling, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Develop/maintain positive working relationships; support team to reach common goals; listen and respond appropriately to employee concerns. Follow company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications; ensure personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge guests; anticipate and address guests' service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Ensure adherence to quality standards. Enter and locate information using computers/POS systems. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: At least 1 year of supervisory experience.
License or Certification: None
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand's unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global?team, and **become** the best version of you.
This advertiser has chosen not to accept applicants from your region.
3
Assistant Front Office Manager
Ho Chi Minh City
Mai House Saigon
Posted today
Job Viewed
Job Description
**Mô tả công việc**:
(Mức lương: Thỏa thuận)
Assisting the Front Office Manager in managing the front office functions and staff on a daily basis. Areas of responsibility include Front Desk, Executive Floor/ Lounge, Bell Staff, AYS Operations, Airport Representatives (Counter), Concierge, Guest Services and Gift Shop Retail Services. As a assistant of the department head, directs and works with managers and associates to successfully execute all front office operations including guest arrival and departure procedures. Strives to continually improve guest and associate satisfaction and maximize the financial performance of the department.
**Chức vụ**: Nhân Viên/Chuyên Viên
**Hình thức làm việc**: Toàn thời gian
**Quyền lợi được hưởng**:
- Social Insurance, Health Insurance and Unemployment Insurance.
- Duty meal.
- Free uniform distribution and laundry.
- Free parking area for employees.
- Professional and friendly working environment.
- Training and development program.
- Monthly service charge and periodic health check.
**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề
**Yêu cầu công việc**:
- Degree major in Hospitality and/or business administration
- At least 1 year of related work experience
- At least 1 year of supervisory experience
**Yêu cầu giới tính**: Nam/Nữ
**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Thư Ký
Trung cấp - Nghề
Không yêu cầu
(Mức lương: Thỏa thuận)
Assisting the Front Office Manager in managing the front office functions and staff on a daily basis. Areas of responsibility include Front Desk, Executive Floor/ Lounge, Bell Staff, AYS Operations, Airport Representatives (Counter), Concierge, Guest Services and Gift Shop Retail Services. As a assistant of the department head, directs and works with managers and associates to successfully execute all front office operations including guest arrival and departure procedures. Strives to continually improve guest and associate satisfaction and maximize the financial performance of the department.
**Chức vụ**: Nhân Viên/Chuyên Viên
**Hình thức làm việc**: Toàn thời gian
**Quyền lợi được hưởng**:
- Social Insurance, Health Insurance and Unemployment Insurance.
- Duty meal.
- Free uniform distribution and laundry.
- Free parking area for employees.
- Professional and friendly working environment.
- Training and development program.
- Monthly service charge and periodic health check.
**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề
**Yêu cầu công việc**:
- Degree major in Hospitality and/or business administration
- At least 1 year of related work experience
- At least 1 year of supervisory experience
**Yêu cầu giới tính**: Nam/Nữ
**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Thư Ký
Trung cấp - Nghề
Không yêu cầu
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant Hcmc Office
Ho Chi Minh City
EY
Posted today
Job Viewed
Job Description
**The opportunity**
At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.
**Key responsibilities**:
**1. Supporting Partner**
- Checking Partner’s calendar and coordinate meeting invites
- Tender business trip arrangements (Travel request, Flight ticket, Hotel booking and Car booking)
- Report/documents consolidation for Partner’s review and sign-offs
- Inform Partner on management report and liaise with other team(s) for accordant actions
- Prepare meeting minutes
- Other as requested
**2. Supporting team**:
- Tender expense, billing requests for assigned team(s)
- Timesheet management for assigned team(s)
- Arrange periodical executives meeting, weekly update meetings as assigned
- Prepare meeting minutes
- Manage team admin, operation task
- Other as requested
**Qualifications**:
- secretarial diploma
- more than 2-3 years experiences in administrative or assistant positions
**To qualify for the role, you must fulfill the following requirements**:
- English is a must;
- Good interpersonal skills, time management and ability to handle stress;
- Good telephone etiquette;
- Microsoft Office efficiency;
- Strong teaming and prioritization skills, well-organized;
- Must be energetic, committed & reliable;
- Handle confidential information with the utmost discretion;
- demonstrate professionalism on a consistent basis - meet needs/requirements of clients, both internal & external;
- Demeanor is friendly, helpful & polite to build confidence that requests/requirements will be followed through & met.
**What we offer**
EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.
We offer a competitive remuneration package. Plus, we offer:
- ** Continuous learning**: You’ll develop the mindset and skills to navigate whatever comes next.
- ** Success as defined by you**: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- ** Transformative leadership**: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- ** Diverse and inclusive culture**:You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
**About EY**
As a global leader in assurance, tax, transaction and advisory services, we hire and develop the most passionate people in their field to help build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.
**Key responsibilities**:
**1. Supporting Partner**
- Checking Partner’s calendar and coordinate meeting invites
- Tender business trip arrangements (Travel request, Flight ticket, Hotel booking and Car booking)
- Report/documents consolidation for Partner’s review and sign-offs
- Inform Partner on management report and liaise with other team(s) for accordant actions
- Prepare meeting minutes
- Other as requested
**2. Supporting team**:
- Tender expense, billing requests for assigned team(s)
- Timesheet management for assigned team(s)
- Arrange periodical executives meeting, weekly update meetings as assigned
- Prepare meeting minutes
- Manage team admin, operation task
- Other as requested
**Qualifications**:
- secretarial diploma
- more than 2-3 years experiences in administrative or assistant positions
**To qualify for the role, you must fulfill the following requirements**:
- English is a must;
- Good interpersonal skills, time management and ability to handle stress;
- Good telephone etiquette;
- Microsoft Office efficiency;
- Strong teaming and prioritization skills, well-organized;
- Must be energetic, committed & reliable;
- Handle confidential information with the utmost discretion;
- demonstrate professionalism on a consistent basis - meet needs/requirements of clients, both internal & external;
- Demeanor is friendly, helpful & polite to build confidence that requests/requirements will be followed through & met.
**What we offer**
EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.
We offer a competitive remuneration package. Plus, we offer:
- ** Continuous learning**: You’ll develop the mindset and skills to navigate whatever comes next.
- ** Success as defined by you**: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- ** Transformative leadership**: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- ** Diverse and inclusive culture**:You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
**About EY**
As a global leader in assurance, tax, transaction and advisory services, we hire and develop the most passionate people in their field to help build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
This advertiser has chosen not to accept applicants from your region.
5
Intern Project Assistant Hcmc Office
Ho Chi Minh City
EY
Posted today
Job Viewed
Job Description
**Job Purpose**
To support the project management team and contribute to the effective delivery of the project portfolio.
**Accountabilities**
- To undertake specific tasks on identified projects, under the supervision of Mentor including:
- Completing relevant project documentation, e.g. Change controls and other reports
- Formulating and updating project schedules
- Participating in project definition workshops
- Managing risks & issues
- Creating and updating Excel spreadsheets as requested.
- Support Tech risk and Cyber teams clarify requirements and prepare the Business Requirement.
- Logging and tracking all Project Plans, timeline ect. with projects owners/leaders
- Assist in the preparation and distribution of materials and stationery required for events
- Arrange Contracts, raise Purchase Orders and expenditure authorization forms for approval and chase invoices to ensure accurate payment
- To work as part of a team
- To undertake other duties as requested appropriate to the grade of this post.
- Arrange the meeting with Stakeholders of project.
**Qualifications**
- Excellent written and verbal communication skills (English and Vietnamese)
- Excellent interpersonal skills
- Excellent organizational skills
- Some knowledge of project management approaches; Good IT skills including Word, Excel, PowerPoint
- Flexible approach and ability to work effectively with others
- Attention to detail with an ability to work autonomously and with appropriate reference to more senior colleagues.
- Some knowledge of Business analysis.
- Some knowledge of BPM.
**What We Look For**
What’s most important is that you’re dedicated to working with your colleagues as part of a high-performing team. You’ll need to thrive in picking up new skills as you go, so natural curiosity, a lot of questions and the confidence to speak up when you see something that could be improved are essential. If you’re ready to take on a wide range of responsibilities, and are committed to seeking out new ways to make a difference, this role is for you.
**What We Offer**
EY offers a competitive remuneration package where you’ll be rewarded for your individual and team performance. Plus, we offer:
- Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
The exceptional EY experience. It’s yours to build.
**EY | Building a better working world**
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
To support the project management team and contribute to the effective delivery of the project portfolio.
**Accountabilities**
- To undertake specific tasks on identified projects, under the supervision of Mentor including:
- Completing relevant project documentation, e.g. Change controls and other reports
- Formulating and updating project schedules
- Participating in project definition workshops
- Managing risks & issues
- Creating and updating Excel spreadsheets as requested.
- Support Tech risk and Cyber teams clarify requirements and prepare the Business Requirement.
- Logging and tracking all Project Plans, timeline ect. with projects owners/leaders
- Assist in the preparation and distribution of materials and stationery required for events
- Arrange Contracts, raise Purchase Orders and expenditure authorization forms for approval and chase invoices to ensure accurate payment
- To work as part of a team
- To undertake other duties as requested appropriate to the grade of this post.
- Arrange the meeting with Stakeholders of project.
**Qualifications**
- Excellent written and verbal communication skills (English and Vietnamese)
- Excellent interpersonal skills
- Excellent organizational skills
- Some knowledge of project management approaches; Good IT skills including Word, Excel, PowerPoint
- Flexible approach and ability to work effectively with others
- Attention to detail with an ability to work autonomously and with appropriate reference to more senior colleagues.
- Some knowledge of Business analysis.
- Some knowledge of BPM.
**What We Look For**
What’s most important is that you’re dedicated to working with your colleagues as part of a high-performing team. You’ll need to thrive in picking up new skills as you go, so natural curiosity, a lot of questions and the confidence to speak up when you see something that could be improved are essential. If you’re ready to take on a wide range of responsibilities, and are committed to seeking out new ways to make a difference, this role is for you.
**What We Offer**
EY offers a competitive remuneration package where you’ll be rewarded for your individual and team performance. Plus, we offer:
- Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
The exceptional EY experience. It’s yours to build.
**EY | Building a better working world**
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
Ho Chi Minh City
NIC HR
Posted today
Job Viewed
Job Description
**Job Description**:
- The position involves duties relating to the Global Alliance for Trade Facilitation’s (GATF) customs bond project in Vietnam to assist Vietnam with trade facilitation and improvement of Vietnam’s business environment for international trade for both foreign and domestic enterprises.
- The position will involve duties necessary to organization and holding of GATF events and meetings in Vietnam at various venues in Hanoi and Ho Chi Minh City, arranging air travel and hotel quotations and bookings for foreign experts, working with finance and accounting staff to arrange various payments and obtaining of required receipts and documentation.
- Duties will include providing support for gathering of information for and preparation of a broad variety of reports requested by GATF partner organizations involving project progress and activities, monthly budget and expense tracking and other reports as required. Additional duties will involve consulting services for its clients.
Qualifications:
High proficiency in English and Vietnamese communications skills. Language proficiency: Native Vietnamese and excellent speaking and writing skills in English. Ability to simultaneously interpret in meetings as required. Additional languages a plus.
Experience with preparing special event agendas and questionnaires and, arranging for timely printing of presentations and materials for special events. Ability to work with interpreter and translation service providers to coordinate services for special events.
Ability to communicate with government organizations and business associations to schedule special events, develop and send out official invitation letters and, conduct communications with participants and invitees for special events in both Vietnamese and English.
At least one to two years of experience with booking and organizing special events conducted in hotels and conference centers.
Task and time management skills, analytical skills, document management skills, problem-solving skills.
Computer literacy and good capabilities involving Microsoft Office products, Mail, Skype and use of Internet involving Google, Twitter and Instagram, with a high correspondence speed.
Ability to use Microsoft Excel work books and worksheets to prepare budget and expense tracking monthly reports. Familiarity and experience with budgets and accounting reports.
University graduate with degree in Business Administration, Accounting or Law and Economics.
- The position involves duties relating to the Global Alliance for Trade Facilitation’s (GATF) customs bond project in Vietnam to assist Vietnam with trade facilitation and improvement of Vietnam’s business environment for international trade for both foreign and domestic enterprises.
- The position will involve duties necessary to organization and holding of GATF events and meetings in Vietnam at various venues in Hanoi and Ho Chi Minh City, arranging air travel and hotel quotations and bookings for foreign experts, working with finance and accounting staff to arrange various payments and obtaining of required receipts and documentation.
- Duties will include providing support for gathering of information for and preparation of a broad variety of reports requested by GATF partner organizations involving project progress and activities, monthly budget and expense tracking and other reports as required. Additional duties will involve consulting services for its clients.
Qualifications:
High proficiency in English and Vietnamese communications skills. Language proficiency: Native Vietnamese and excellent speaking and writing skills in English. Ability to simultaneously interpret in meetings as required. Additional languages a plus.
Experience with preparing special event agendas and questionnaires and, arranging for timely printing of presentations and materials for special events. Ability to work with interpreter and translation service providers to coordinate services for special events.
Ability to communicate with government organizations and business associations to schedule special events, develop and send out official invitation letters and, conduct communications with participants and invitees for special events in both Vietnamese and English.
At least one to two years of experience with booking and organizing special events conducted in hotels and conference centers.
Task and time management skills, analytical skills, document management skills, problem-solving skills.
Computer literacy and good capabilities involving Microsoft Office products, Mail, Skype and use of Internet involving Google, Twitter and Instagram, with a high correspondence speed.
Ability to use Microsoft Excel work books and worksheets to prepare budget and expense tracking monthly reports. Familiarity and experience with budgets and accounting reports.
University graduate with degree in Business Administration, Accounting or Law and Economics.
This advertiser has chosen not to accept applicants from your region.
7
Executive Assistant Vietnam Apac Office
Ho Chi Minh City
Melia Hotels International
Posted today
Job Viewed
Job Description
**_“The world is yours with Meliá”_**
Discover a boundless path at Meliá, where opportunities for growth and development are endless. Immerse yourself in a journey that will take you to work in various countries and to be part of our extensive global family
**Discover some of the benefits we offer**:
- **My MeliáRewards**: Participate in our exclusive loyalty program, enjoying unique benefits and advantages.
- **My MeliáBenefits**: Take advantage of flexible compensation and exclusive discounts on a wide variety of products and services, promoting an active and healthy lifestyle.
Be proud to belong to Meliá as we are proud of you
**MISSION OF THE POSITION**
To organize and coordinate administration duties and office procedures. The role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
LI-KN1
**MAIN RESPONSIBILITIES**
- Schedule Meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office spending budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist on administration process with Authorities
- Assist in the on-boarding process for new hires
- Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences to coordinate and guarantee the integrity of the data provided by the Region to the company strategic plan.
**MAIN REQUIREMENTS**
- Minimum 2 years of experience in similar functions and responsibilities providing support to senior leadership.
- Preferrably Hospitality Industry background or experience.
- College level degree or equivalent.
- Very proficient in Microsoft environment and tools.
- Advance level of Vietnamese and English language required for both written and verbal communication.
- Strong communication and interpersonal skills with the ability to coordinate and influence effectively at all levels of the organization while ensuring enough confidentiality.
- High customer service orientation.
- Ability to work well under pressure.
- Excellent organization skills.
**At Meliá we are all VIP**
Great professionals who make everyday life easier and exceptional. From the junior to the most senior, all of them have unique and important qualities that make working at Meliá an opportunity for constant growth and a passport to create your future wherever you want.
Our warmth, proximity and passion for what we do make working at Meliá an unforgettable experience, full of emotional moments and always with the feeling that you belong to a big family where we have people like you, **VIP** **People.
- At Meliá Hotels International, we are committed to _**_equal opportunities between women and men_**_ in the workplace, with the commitment of management and the principles contained in Human Resources policies. We also prioritize disseminating throughout the entire staff a corporate culture committed to effective equality, and raising awareness about the need to act jointly and globally._
- We promote our commitment to _**_equality and diversity_**_, avoiding any kind of dicrimination, especially related to reasons of disability, race, religion, gender, or age. We believe that _**_diversity and inclusion among our employees are essential for our success as a global company_**_._
- Additionally, we support the sustainable growth of our industry through _**_a socially responsible team_**_. In this sense, our motto is "_**_Towards a sustainable future, from a responsible present_**_". Thanks to al our collaborators, we make it possible._
If you want to be “**Very Inspiring People**“, follow us on:
**INSTAGRAM** - **TIKTOK** **- **LINKEDIN** - **INDEED** - **GLASSDOOR
Discover a boundless path at Meliá, where opportunities for growth and development are endless. Immerse yourself in a journey that will take you to work in various countries and to be part of our extensive global family
**Discover some of the benefits we offer**:
- **My MeliáRewards**: Participate in our exclusive loyalty program, enjoying unique benefits and advantages.
- **My MeliáBenefits**: Take advantage of flexible compensation and exclusive discounts on a wide variety of products and services, promoting an active and healthy lifestyle.
Be proud to belong to Meliá as we are proud of you
**MISSION OF THE POSITION**
To organize and coordinate administration duties and office procedures. The role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
LI-KN1
**MAIN RESPONSIBILITIES**
- Schedule Meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office spending budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist on administration process with Authorities
- Assist in the on-boarding process for new hires
- Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences to coordinate and guarantee the integrity of the data provided by the Region to the company strategic plan.
**MAIN REQUIREMENTS**
- Minimum 2 years of experience in similar functions and responsibilities providing support to senior leadership.
- Preferrably Hospitality Industry background or experience.
- College level degree or equivalent.
- Very proficient in Microsoft environment and tools.
- Advance level of Vietnamese and English language required for both written and verbal communication.
- Strong communication and interpersonal skills with the ability to coordinate and influence effectively at all levels of the organization while ensuring enough confidentiality.
- High customer service orientation.
- Ability to work well under pressure.
- Excellent organization skills.
**At Meliá we are all VIP**
Great professionals who make everyday life easier and exceptional. From the junior to the most senior, all of them have unique and important qualities that make working at Meliá an opportunity for constant growth and a passport to create your future wherever you want.
Our warmth, proximity and passion for what we do make working at Meliá an unforgettable experience, full of emotional moments and always with the feeling that you belong to a big family where we have people like you, **VIP** **People.
- At Meliá Hotels International, we are committed to _**_equal opportunities between women and men_**_ in the workplace, with the commitment of management and the principles contained in Human Resources policies. We also prioritize disseminating throughout the entire staff a corporate culture committed to effective equality, and raising awareness about the need to act jointly and globally._
- We promote our commitment to _**_equality and diversity_**_, avoiding any kind of dicrimination, especially related to reasons of disability, race, religion, gender, or age. We believe that _**_diversity and inclusion among our employees are essential for our success as a global company_**_._
- Additionally, we support the sustainable growth of our industry through _**_a socially responsible team_**_. In this sense, our motto is "_**_Towards a sustainable future, from a responsible present_**_". Thanks to al our collaborators, we make it possible._
If you want to be “**Very Inspiring People**“, follow us on:
**INSTAGRAM** - **TIKTOK** **- **LINKEDIN** - **INDEED** - **GLASSDOOR
This advertiser has chosen not to accept applicants from your region.
8
Assistant Front Office Manager - Hyatt Regency Nha Trang
Nha Trang, Khanh Hoa
Hyatt
Posted 6 days ago
Job Viewed
Job Description
**Description:**
+ Monitors overall room standards and collaborates with Housekeeping and Engineering to ensure guest rooms, VIP arrivals, and public areas meet brand expectations.
+ Oversees Front Office operations, ensuring clean data, guest satisfaction, and proper handling of overbookings and room allocations.
+ Leads grooming, training, and performance development for Front Office staff to maintain high service and presentation standards.
+ Promotes cross-departmental teamwork, compliance with hotel policies, and continuous improvement based on guest and employee feedback.
**Qualifications:**
Ideally with a university degree or diploma in Hospitality or Tourism management.
Minimum 2 years of work experience in a similar managerial role at an international branded hotel.
Fluency in spoken and written English required.
Strong interpersonal skills, good problem solving and administrative skills, and high competency in Microsoft Office.
**Primary Location:** VN-34-Nha Trang
**Organization:** Hyatt Regency Nha Trang
**Job Level:** Full-time
**Job:** Front Office
**Req ID:** NHA00097
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
+ Monitors overall room standards and collaborates with Housekeeping and Engineering to ensure guest rooms, VIP arrivals, and public areas meet brand expectations.
+ Oversees Front Office operations, ensuring clean data, guest satisfaction, and proper handling of overbookings and room allocations.
+ Leads grooming, training, and performance development for Front Office staff to maintain high service and presentation standards.
+ Promotes cross-departmental teamwork, compliance with hotel policies, and continuous improvement based on guest and employee feedback.
**Qualifications:**
Ideally with a university degree or diploma in Hospitality or Tourism management.
Minimum 2 years of work experience in a similar managerial role at an international branded hotel.
Fluency in spoken and written English required.
Strong interpersonal skills, good problem solving and administrative skills, and high competency in Microsoft Office.
**Primary Location:** VN-34-Nha Trang
**Organization:** Hyatt Regency Nha Trang
**Job Level:** Full-time
**Job:** Front Office
**Req ID:** NHA00097
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
This advertiser has chosen not to accept applicants from your region.
9