116 Office Assistant jobs in Vietnam

Responsibilities

1、Office management/办公室管理:

 Assist leaders in completing the registration, site selection, renovation, and subsequent maintenance of the local company.协助领导完成当地公司的注册、选址和装修及后期维护工作

Be responsible for comprehensive tasks, including daily affairs management, document processing, meeting arrangements, and office environment maintenance.负责日常事务管理、文件处理、会议安排及办公环境维护等综合性工作

 Assist leaders and local colleagues in handling travel and d y office expense reimbursements.协助领导及当地同事进行差旅及日常办公费用报销工作

 Undertake other temporary tasks assigned by le rs, such as assisting in marketing activities.领导临时安排的其他工作,如市场活动协助等

2、Order and Inventory Management/订单及库存管理:

 Be responsible for the entire process from receiving stomer orders, arranging production, tracking progress, coordinating logistics, to ensuring accurate and timely delivery of orders.负责从接收客户订单到安排生产、跟踪进度、协调物流直至确保订单准确及时交付的全流程工作

 Monitor the inbound and outbound movements of goods accurately to ensure precise i ntory quantities and efficient turnover, while optimizing storage space and avoiding overstocking or stockouts.负责精准监控货物出入库动态,确保库存数量准确、流转高效,同时优化存储空间并避免积压或缺货

3、Basic HR Tasks/人事基础工作:

 Assist the headquarters HR department in carrying out basic personnel tasks such as employee onb ding, transfers, promotions, and departures in the local area.协助总部HR在当地进行人员入转调离等基础人事工作

 Assist leaders in promoting and building c orate culture.协助领导进行企业文化传播及建设工作

Qualifications

1、College degree or above, fluent in both Chinese and English (with at least fluent listening, speaking, reading, and writing skills in Chinese);大专及以上学历,中英文流利(起码中文要听说读写流利)

2、Possessing over 1 year of work experience in administrative management or import/export order processing;有1年以上行政管理或进出口订单工作经验

3、Proficient in Word/Excel/PPT operations, with prior experience in using ERP systems preferred; Word/Excel/PPT操作熟练,有ERP系统使用经验优先

4、Willing to accept 1-2 months of training at the Guangzhou headquarters (travel expenses will be reimbursed by the company).能接受到广州总部培训1-2个月(公司报销差旅)

Mô tả công việc:

(Mức lương: Thỏa thuận)

1. Job Summary:

2. Entering and processing customer orders efficiently and effectively within a stipulated time frame with a minimum error rate.

3. Liaise with the NORD in Singapore/China/Germany on the orders processed, to ensure the correct pricing and an on time delivery of the ordered goods.
4. Coordinating with the freight forwarders to ensure that the correct documents are provided for each shipment. This includes but is not limited to any 3rd party documentation such as Certificate of Origin etc.
5. Continuous monitoring of the current order status. Frequent checking of the related stock status as well as the logistical requirement of the running orders to improve on time delivery.
6. Conducting a missing parts analysis for each order to be assembled in the workshop, including any related feedback about delivery times to be provided to customers, NORD sales partners and NORD sales.
7. On time delivery monitoring/coordination with the NORD in Singapore/China/Germany
8. Provide quotations for spare parts, replacement gear motors & inverters and industrial gear boxes. Checking the related stock status to get reliable delivery times to be provided to our customers, NORD sales partners and the NORD sales.
9. Checking on a regular base the list of the accounts receivables already overdue provided by Finance and follow up the accounts to guarantee on time payments.
10. Liaise with customers regarding Letter of Credit related matters, as well as giving feedback to the related customers / Nord sales partners regarding the specific terms of the Letter of Credit and documents required.
11. Liaise with NORD in Singapore/China/Germany and local forwarders on specific local/international delivery requirements.
12. Filling of quotations, orders, specifications and any other documentation related.
13. Support and comply in full with all company policies, guidelines, standards, local & international laws and regulations, anti-corruption guidelines & legislation, export control legislation & guidelines and any other given working procedures.
14. Any other duties that deem to meet customer expectation or internal company needs. In exceptional cases, to conduct any other task given or to be assigned by the Office Manager of the company.
15. Support of colleagues within the internal sales team and the order processing/logistics department if current workload requires additional support.
16. Coordinate and monitor the movement of goods, materials, and equipment.
17. Align with the forwarder/the hired warehouse to manage warehouse activities: receiving, storing, inventory control, and dispatching.

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

13th month salary, performance bonus, 14 annual leave days

Health care/ social insurance

Laptop, allowance for mobile phone, transport, petrol, etc

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

• Education: Bachelor or any other equivalent education or extended working experience within the industry sector.
• Experience: Minimum of 3-5 years of order processing. Experience preferably in the Power Transmission or any other related industry is required.
• Solid knowledge and clear understanding about the order entry & processing preferably with experience in SAP.
• Solid knowledge and understanding about the import/export of goods, the international shipping terms (Incoterms 2010), logistics & forwarding is essential.
• A problem solving attitude is essential to make sure to understand and finally satisfy the individual customer needs and requirements.
• A distinct independent, cooperative and creative working style, combined with the willingness to integrate into the local sales team is essential. Willingness to contribute to the NORD sales team's targets (Teamwork) should be distinctive.
• A good interpersonal skill set is required. The candidate has to be a self-motivated character, open minded thinker, strong team working and details oriented character and a good communicator showing the ability to build up relationships with customers and NORD sales partners.
• Excellent knowledge of MS Office software, experience in SAP, and basic knowledge in CRM systems would be preferred.
• Fluently written and spoken English.

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Dịch Vụ Khách Hàng,Khách Sạn,Lễ Tân

Đại Học

Không yêu cầu

Are you looking for an Admin job? We are hiring an Office Assistant now

We are searching for a proactive and detail-oriented professional who thrives in a dual role: supporting people and managing office operations. If you have the skills to balance HR responsibilities with admin efficiency, we'd love to meet you.

Your Mission:

Recruiting tasks: (60%)

• Handle job postings across different platforms.
• Screen CVs and shortlist qualified candidates.
• Reach out to candidates and coordinate interviews.
• Set up and participate in interview sessions.
• Prepare and send offer letters.
• Maintain and update candidate pipelines.
• Support onboarding for new hires.
• Assist with offboarding processes.

Admin tasks: (40%)

• Receive correspondence and goods sent to the Company and hand them over to relevant departments.
• Manage stationery and office supplies
• Planning and ordering for the office: Stationery, office tools and equipment, drinking water….
• Track annual leave, timekeeping and bonus (if any) for company employees monthly and yearly.
• Other duties as assigned by the Board of Directors.

What We're Looking For:

• Graduated in Finance, Accounting, Human Resource Management, Business Administration, Industrial Management, Office Administration,.
• Familiarity with Labor Law & HR processes is a plus.
• 1–3 years in HR/Admin.
• Proficient
  English communication
  & MS Office skills.
• Good command of communication, processing and data analysis skills.
• Detail-oriented, organized, and good at
  Multitasking and time management skills
  .
• Prefer candidates who have
  a CV in English.

What You'll Get Here:

• Working in one of the young, dynamic European-based companies.
• Join an international and fast-growing global company (English-speaking environment).
• 14+ days annual leave, happy meals & tech talks.
• A full pantry with various snacks every day.

A role where you're more than HR or admin — you're the heartbeat of our office.

Ready to grow with a young, ambitious tech company? Apply now

Email:

Website:

At DISION Tech, we build next-gen software & cybersecurity solutions — but behind every innovation, we need someone who keeps both our people and our office running smoothly. That's where YOU come in. We are waiting for you.

DUTIES AND RESPONSIBILITIES

• To ensure the smooth operations of the store in terms of security, cleaning, canteen and handy works in coordination with the service vendors;
• Manage the procurement and inventory of office supplies, ensuring that all necessary materials are available and properly organized.
• Support handling office-related payments within approved expense limits, ensuring timely processing of invoices for services such as courier, rent, utilities, cleaning, and telecommunications to support uninterrupted business operations.
• Coordinate with the Property/Building Management Officer on new staff registrations; provide guidance and support to new employees in completing the procedures required for official onboarding with the building for work at the company office; assist with visitor registration and reception; and ensure that daily office operations comply with health and safety regulations, fire drills, and the timely communication of important notices and events.
• Monitor the related operation procedures and propose the improvement when necessary;
• Support Administration Department in other general affairs works;
• Any other duties as and when assigned by the company.

REQUIREMENTS

• Bachelor Degree with related major;
• At least 01-year experience in General Affairs or Administration;
• Experience in working for MNC is favorable;
• Good communication in English;
• Proficient in MS Office application (Word, Excel, PowerPoint, Outlook);
• Understanding of related Laws & Regulations;
• Communicating & cooperating well with others, especially with vendors;
• Hard working & trustworthy;
• Being well organized.

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Arrange complex domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, presentations, and reports.
• Handle incoming and outgoing mail and communications.
• Manage office supplies inventory and order necessary supplies.
• Oversee office maintenance, ensuring a clean and functional workspace.
• Act as the primary point of contact for office visitors and vendors.
• Implement and maintain administrative procedures and systems.
• Assist with event planning and coordination as needed.
• Maintain a high level of confidentiality and discretion in all tasks.

• Associate's or Bachelor's degree in Business Administration or a related field.
• Minimum of 4 years of experience in office management or executive assistant roles.
• Proven experience supporting senior-level executives.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Problem-solving skills and a proactive approach to tasks.

• Manage the day-to-day operations of the office, including supplies, equipment, and vendor relationships.
• Coordinate executive calendars, schedule meetings, and manage travel arrangements.
• Prepare correspondence, reports, and presentations with accuracy and professionalism.
• Act as a primary point of contact for internal and external stakeholders.
• Organize and manage company events and meetings.
• Maintain office filing systems and ensure efficient record-keeping.
• Assist with onboarding new employees and manage HR-related administrative tasks.
• Handle confidential information with discretion and integrity.
• Support the executive team with various administrative tasks as needed.
• Ensure a welcoming and efficient office environment for all employees.

• Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive attitude and problem-solving abilities.
• Experience with calendar management and travel coordination.
• Familiarity with basic HR administrative processes is a plus.

• Manage and coordinate the day-to-day operations of the office, ensuring a professional and efficient work environment.
• Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Screen and direct phone calls, manage correspondence, and handle incoming/outgoing mail and deliveries.
• Prepare documents, reports, presentations, and other materials as required.
• Manage office supplies inventory, ordering, and distribution.
• Organize and maintain filing systems, both physical and digital.
• Coordinate office maintenance, repairs, and vendor services.
• Greet visitors and clients, ensuring a welcoming and professional first impression.
• Assist with event planning and coordination for internal and external meetings or functions.
• Support onboarding processes for new employees, including preparing necessary documentation and workspace.
• Handle confidential information with discretion and professionalism.
• Manage petty cash and process expense reports.
• Ensure compliance with company policies and procedures.
• Provide general administrative support to the wider team as needed.
• Proactively identify areas for administrative process improvement and implement solutions.

• Associate's degree or equivalent experience in business administration or a related field.
• Minimum of 3-5 years of experience in office administration, executive assistance, or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills in both Vietnamese and English.
• Exceptional interpersonal skills and a customer-service oriented approach.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Discretion and a high level of professionalism in handling sensitive information.
• Proactive attitude and ability to work independently with minimal supervision.
• Experience in event coordination is a plus.

• Managing calendars, scheduling appointments, and coordinating meetings.
• Handling incoming and outgoing correspondence, including emails and phone calls.
• Maintaining organized filing systems, both physical and digital.
• Preparing documents, reports, and presentations as required.
• Assisting with travel arrangements and expense reporting.
• Managing office supplies inventory and coordinating with vendors.
• Greeting visitors and directing them appropriately.
• Providing general administrative support to various departments.
• Ensuring the office environment is tidy and well-maintained.
• Assisting with special projects as assigned.

• High school diploma or equivalent; Associate's degree preferred.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• A proactive and positive attitude.
• Familiarity with office equipment and procedures.