83 Office Communications jobs in Vietnam
Office Administration Manager
Ho Chi Minh City
Abbott Laboratories
Posted today
Job Viewed
Job Description
Working Location: Abbott Representative Office, Me Linh Point, District 1, Ho Chi Minh City
MAIN PURPOSE OF ROLE
Responsible for ensuring smooth running of the office administration operations to provide an environment that allows staff to work efficiently.
**MAIN RESPONSIBILITIES**:
- Manage receptionist area in Abbott Representative Office
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
- Partner with EHS to ensuring that health and safety policies are up to date
- Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
- Manage projects and support internal programs.
- Supervise and monitor the work of administrative staff in team.
JOB REQUIREMENTS
- Minimum 8 year-experience in the relevant role
- Strong vendor and stakeholder management
- Networking both internal & external, customer service oriented
- Good command in English
- People management
MAIN PURPOSE OF ROLE
Responsible for ensuring smooth running of the office administration operations to provide an environment that allows staff to work efficiently.
**MAIN RESPONSIBILITIES**:
- Manage receptionist area in Abbott Representative Office
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
- Partner with EHS to ensuring that health and safety policies are up to date
- Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
- Manage projects and support internal programs.
- Supervise and monitor the work of administrative staff in team.
JOB REQUIREMENTS
- Minimum 8 year-experience in the relevant role
- Strong vendor and stakeholder management
- Networking both internal & external, customer service oriented
- Good command in English
- People management
This advertiser has chosen not to accept applicants from your region.
0
Office Manager - Corporate Administration
24000 Phuong Son
WhatJobs
Posted 3 days ago
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Job Description
Our client is looking for a highly organized and proactive Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Thai Nguyen, Thai Nguyen, VN . This role is crucial for maintaining a productive and efficient work environment. You will be responsible for managing office supplies, coordinating vendor relationships, and overseeing the maintenance of office facilities. Key duties include managing correspondence, scheduling meetings, preparing reports, and assisting with travel arrangements for staff. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in office software suites like Microsoft Office or Google Workspace. You will also play a key role in implementing and improving office policies and procedures. This position requires excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels, as well as external visitors. We are seeking a self-motivated individual who can prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously. Experience with budget management for office expenses is a plus. Our client values individuals who are proactive, resourceful, and dedicated to providing a high level of support. This is a great opportunity to contribute to the operational efficiency of our company and foster a positive workplace culture. You will be an integral part of the team, supporting various departments and ensuring that administrative tasks are handled with precision and care. The ability to anticipate needs and solve problems efficiently is highly regarded. Join us in maintaining a well-organized and welcoming office environment.
This advertiser has chosen not to accept applicants from your region.
1
Office Manager - Corporate Administration
65000 Nha Trang, Khanh Hoa
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a growing company in the hospitality sector, is seeking an organized and proactive Office Manager to oversee administrative operations in Nha Trang, Khanh Hoa, VN . This role is crucial for ensuring the smooth and efficient functioning of our office environment. You will be responsible for a wide range of administrative tasks, supporting daily operations, and managing office resources. The ideal candidate will be a detail-oriented individual with excellent communication and multitasking abilities.
As the Office Manager, your duties will include managing office supplies, coordinating vendor services, handling correspondence, scheduling meetings, and maintaining office records. You will be the first point of contact for visitors and will ensure a welcoming and professional atmosphere. Responsibilities also extend to assisting with human resources tasks, such as onboarding new employees and maintaining employee records, and supporting various departments with administrative needs. The ability to anticipate needs, solve problems efficiently, and manage time effectively is paramount. We are looking for someone who takes pride in their work and contributes positively to the company culture.
Key Responsibilities:
As the Office Manager, your duties will include managing office supplies, coordinating vendor services, handling correspondence, scheduling meetings, and maintaining office records. You will be the first point of contact for visitors and will ensure a welcoming and professional atmosphere. Responsibilities also extend to assisting with human resources tasks, such as onboarding new employees and maintaining employee records, and supporting various departments with administrative needs. The ability to anticipate needs, solve problems efficiently, and manage time effectively is paramount. We are looking for someone who takes pride in their work and contributes positively to the company culture.
Key Responsibilities:
- Manage daily office operations and ensure efficiency.
- Maintain office supplies inventory and place orders as needed.
- Coordinate with vendors for services such as cleaning, maintenance, and IT support.
- Manage incoming and outgoing mail and correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain organized filing systems for both physical and digital records.
- Serve as the first point of contact for visitors and handle general inquiries.
- Assist with HR administrative tasks, including onboarding and employee record management.
- Support various departments with administrative tasks and projects.
- Ensure the office environment is tidy, safe, and welcoming.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2-4 years of experience in office administration or management.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Good communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion in handling confidential information.
- Proactive approach to problem-solving.
- Experience in hospitality or a related industry is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Support Coordinator
91000 Long Xuyen, An Giang
WhatJobs
Posted 5 days ago
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Job Description
Our client is looking for a highly organized and proactive Administrative Support Coordinator to manage daily operations and provide essential support within their office located in Long Xuyen, An Giang, VN . This hybrid role requires a candidate who can effectively balance remote workdays with in-office responsibilities. Key duties include managing schedules, coordinating meetings, handling correspondence (emails, phone calls, and physical mail), and maintaining organized filing systems, both digital and physical. You will be responsible for preparing reports, presentations, and other documents, requiring strong attention to detail and proficiency in office software. Assisting with travel arrangements, expense reporting, and office supply management are also integral parts of the role. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact professionally with clients, colleagues, and vendors. Problem-solving skills and a proactive approach to anticipating needs are highly valued. This position offers a fantastic opportunity to be a vital part of a dynamic team, contributing to the smooth running of the office in Long Xuyen, An Giang, VN , with the flexibility of a hybrid work arrangement.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager - Administrative Support
13000 Haiphong , Haiphong
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking an organized and proactive Office Manager to oversee the smooth administrative operations of their organization. This role is crucial for maintaining an efficient and productive work environment. You will be responsible for managing office supplies, coordinating meetings and events, handling correspondence, supporting staff with administrative tasks, and ensuring the office runs seamlessly. While the role is fully remote, it requires a high degree of self-discipline and proactive communication to manage diverse administrative functions virtually. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in various office software and digital communication tools. You should be a resourceful problem-solver, capable of managing multiple tasks simultaneously and maintaining confidentiality. Experience with virtual team support and administrative coordination is a significant advantage.
Responsibilities:
Responsibilities:
- Manage and maintain office supplies and equipment inventory.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Handle incoming and outgoing mail and correspondence.
- Manage the company's calendar and ensure important dates are noted.
- Provide administrative support to the executive team and other staff members.
- Assist with the preparation of reports, presentations, and other documents.
- Maintain organized filing systems, both physical and digital.
- Coordinate office maintenance and ensure a clean and safe working environment (virtually managed).
- Screen and direct phone calls and emails to the appropriate personnel.
- Assist with onboarding new employees by preparing necessary documentation and resources.
- Manage vendor relationships for office-related services.
- Ensure adherence to company policies and administrative procedures.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in office administration or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving and task completion.
- Ability to work independently and manage workload in a remote setting.
- Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Operations Support
600000 Pleiku, Gia Lai
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Administrative Assistant to provide remote operational support for their dynamic team located in Pleiku, Gia Lai, VN . This position is crucial for ensuring the smooth running of daily operations, managing schedules, coordinating communications, and handling various administrative tasks. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and multitasking abilities, thriving in a remote work environment.
Key responsibilities include managing calendars, scheduling meetings and appointments, preparing correspondence and reports, and organizing digital files and databases. You will serve as a primary point of contact for internal and external inquiries, requiring excellent phone and email etiquette. This role involves coordinating travel arrangements, processing expenses, and assisting with project-related administrative tasks. The Administrative Assistant will work closely with managers and team members across different departments, requiring strong collaboration skills through digital platforms. Maintaining confidentiality and discretion with sensitive information is paramount. The ability to manage priorities effectively and adapt to changing needs within a remote setting is essential.
Qualifications:
This remote administrative role offers a fantastic opportunity for an organized individual to contribute significantly to operational efficiency. If you are a supportive and reliable administrator, we encourage you to apply.
Key responsibilities include managing calendars, scheduling meetings and appointments, preparing correspondence and reports, and organizing digital files and databases. You will serve as a primary point of contact for internal and external inquiries, requiring excellent phone and email etiquette. This role involves coordinating travel arrangements, processing expenses, and assisting with project-related administrative tasks. The Administrative Assistant will work closely with managers and team members across different departments, requiring strong collaboration skills through digital platforms. Maintaining confidentiality and discretion with sensitive information is paramount. The ability to manage priorities effectively and adapt to changing needs within a remote setting is essential.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proven experience in calendar management, scheduling, and travel coordination.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong organizational skills and exceptional attention to detail.
- Ability to multitask, prioritize, and manage time effectively in a remote setting.
- Discretion and ability to handle confidential information.
- Proactive and self-starter mentality with a willingness to learn.
This remote administrative role offers a fantastic opportunity for an organized individual to contribute significantly to operational efficiency. If you are a supportive and reliable administrator, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Manager - Operations Support
610000 Pleiku, Gia Lai
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Administrative Manager to provide essential operational support for their team, with this role being fully remote. You will be responsible for overseeing and coordinating a wide range of administrative and office support activities to ensure smooth and efficient operations. Key responsibilities include managing calendars, scheduling meetings, preparing reports, handling correspondence, and maintaining accurate records. You will also be involved in managing office supplies, coordinating travel arrangements, and assisting with event planning. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and strong time management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are essential. Excellent written and verbal communication skills are required to effectively interact with colleagues, clients, and vendors in a remote setting. Our client values efficiency and a high level of professionalism. You will work autonomously, demonstrating initiative and problem-solving skills to anticipate and address administrative needs. This role requires a self-starter who can manage priorities effectively and maintain confidentiality. The ability to adapt to changing needs and support multiple stakeholders is crucial. This is a fantastic opportunity for an experienced administrator to contribute to a dynamic team from the comfort of their own location, supporting operations across various functions. We are seeking an individual committed to providing outstanding administrative support and ensuring the seamless functioning of the business from a remote capacity.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant - Executive Support
44000 Hoang Hoa
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a reputable organization operating within the professional services sector, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in **Thanh Hoa, Thanh Hoa, VN**. This role is integral to ensuring the smooth operation of the office and supporting senior management with their daily administrative tasks. The ideal candidate will possess excellent communication skills, a meticulous attention to detail, and the ability to manage multiple priorities effectively. This position operates on a hybrid model, requiring a balance of on-site presence for core administrative duties and the flexibility for some remote work. You will be a key point of contact, managing schedules, coordinating meetings, and handling correspondence.
Key Responsibilities:
Qualifications:
This role offers a valuable opportunity to support a dynamic organization and contribute to its operational efficiency, with a flexible work arrangement that balances office and remote responsibilities.
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and directing as necessary.
- Organize and maintain physical and digital filing systems for easy retrieval of information.
- Assist with travel arrangements, including booking flights, accommodations, and preparing itineraries.
- Coordinate meeting logistics, including room bookings, catering, and preparing materials.
- Manage office supplies and inventory, placing orders as needed.
- Provide general administrative support to the team and assist with ad-hoc projects as assigned.
- Greet visitors and manage the reception area when required.
- Maintain confidentiality of sensitive information.
- Process expense reports and manage petty cash.
- Support in event planning and execution for internal and external meetings.
- Act as a liaison between departments and external contacts.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or secretarial role, preferably supporting senior management.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills, with the ability to prioritize tasks.
- Exceptional written and verbal communication skills in Vietnamese. English proficiency is a plus.
- Meticulous attention to detail and accuracy in all work.
- Discretion and ability to handle confidential information.
- Proactive approach to problem-solving and task completion.
- Ability to work effectively both independently and as part of a team in a hybrid work environment.
- Professional demeanor and strong interpersonal skills.
- Familiarity with office equipment and procedures.
This role offers a valuable opportunity to support a dynamic organization and contribute to its operational efficiency, with a flexible work arrangement that balances office and remote responsibilities.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Officer - Operations Support
33000 Thai Binh , Thai Binh
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Officer to provide essential support to our operations team in Thai Binh, Thai Binh, VN . This critical role ensures the smooth and efficient functioning of daily administrative processes, contributing directly to the success of our projects and overall business objectives. You will be responsible for managing a wide range of administrative tasks, including coordinating meetings, managing schedules, preparing reports, maintaining records, and handling correspondence. Your duties will involve supporting the operations manager and team members with logistical arrangements, travel planning, and resource management. Excellent communication skills are vital, as you will be interacting with internal staff, external partners, and visitors. The ideal candidate will possess exceptional organizational abilities, meticulous attention to detail, and a proactive approach to problem-solving. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is a must. This position offers a stable work environment and the opportunity to develop your administrative career within a supportive team. You will play a key role in maintaining operational efficiency and contributing to a productive work atmosphere.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage daily administrative operations, including correspondence, filing, and record-keeping.
- Schedule and coordinate meetings, appointments, and travel arrangements for the operations team.
- Prepare and distribute internal and external communications, reports, and presentations.
- Maintain and update departmental databases and records with accuracy.
- Assist in managing office supplies, equipment, and facilities.
- Provide general administrative support to the operations manager and team members.
- Handle incoming inquiries and direct them to the appropriate personnel.
- Ensure office organization and efficiency in daily tasks.
- Support project-related administrative needs as required.
Required Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience in an administrative or office management role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Meticulous attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and ability to handle confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant - Project Support
60000 Phan Thiet, Binh Thuan
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to provide crucial project support. This role is essential in ensuring the smooth operation of our projects by managing administrative tasks, coordinating schedules, and facilitating communication among team members. You will play a key role in supporting project managers and teams, contributing to efficient project delivery. The hybrid nature of this role allows for a balance between office-based tasks and remote work flexibility.
Responsibilities:
Qualifications:
This hybrid role is situated in **Phan Thiet, Binh Thuan, VN**, offering a blend of office and remote work.
Responsibilities:
- Provide comprehensive administrative support to project managers and team members.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and edit documents, reports, presentations, and correspondence.
- Manage project documentation, ensuring accuracy and accessibility.
- Handle incoming and outgoing communications, including emails and phone calls.
- Organize and maintain filing systems, both physical and digital.
- Assist with budget tracking and expense reporting for projects.
- Coordinate with internal departments and external stakeholders as needed.
- Perform data entry and maintain project-related databases.
- Provide general office support and contribute to a productive work environment.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar support role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management software is a plus.
- Ability to multitask, prioritize effectively, and manage multiple deadlines.
- High level of attention to detail and accuracy.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and as part of a team in a hybrid setting.
- Discretion in handling confidential information.
This hybrid role is situated in **Phan Thiet, Binh Thuan, VN**, offering a blend of office and remote work.
This advertiser has chosen not to accept applicants from your region.
9