1 526 Office Coordination jobs in Vietnam

Welcome to the job description page. Let's explore this opportunity together

At Acclime, we seek for people who care about delivering honest, professional and quality advice to our extended business community. We
value
diversity, inclusion, and trust, and we search for extraordinary individuals who are excited about working in an international corporate service practice. If you are aligned with our core values and our goals to deliver the best value for our business community in Vietnam, then you are in the right place. We look forward to meeting you

Our organizational
culture
is at the core of what we do. Our values define our identity, and our staff are part of the journey towards growth, development and success together with our clients and partners. We know companies with a strong culture and identity thrive the most in the long run, which is why our culture is a priority.

Now, let's dive right into the job summary and explore the essentials of this exciting role.

Challenge yourself. Job summary.

In this exciting and challenging role, you will work in our Accounting Team, located in our Ho Chi Minh City office as
Accounting Administrative Support.
The role provides an opportunity for a qualified individual with exposure to corporate accounting & tax experience in Vietnam to further develop their skills within Acclime Vietnam and support our internal teams in Vietnam. The Accounting Administrative Support reports directly to Accounting Director & Accounting Manager and works closely with Accounting Services Team to meet all aspects, relevant to accounting, tax, other matters compliant with Company's Policy, Vietnamese Accounting System and Law.

This role will help you take your career to the next level, and we will be there with you to guide you throughout your professional growth and ensure you reach your true potential.

What you will do. A day in the life.

The Accounting Administrative Support will assist Accounting Services Team whilst working as part of a team responsible for meeting all aspects of Company's relevant accounting and other needs in accordance with the signed service agreements.

Sounds exciting? Let's explore some of the
key responsibilities
of the position. On a given day, you will:

• Providing timely and accurate processing of invoices and credit memos
• Meeting any pre-invoicing administration requirements like preparing billing calendar, collecting data for creating invoices, etc.
• Meeting any post-invoicing administration requirements such as completeness, document filing, etc.
• Dealing with internal and external client queries about invoices.
• Assisting with following up statuses of one-off jobs and invoices.
• Sending reminders for payments and contact clients when assigned.
• Preparing invoice reports.
• Participating in improvement of invoice process and other process
• Supporting Departments to photocopy, scan, mail and file documents.
• Other duties within the scope of responsibility at the request of the department head and the board of directors.
• Accountability to Accounting Directors & Accounting Manager
• Report to Accounting Directors & Accounting Manager

Essential requirements and skills. Your path to success.

You have learned what a day in the life would be at Acclime. Now, let's cover what you need to be successful in your new opportunity. These are some of the qualifications and requirements which will help you succeed, alongside your acquired abilities:

• Graduate from a Vietnamese University/College, with a Degree in Business Administration /Finance /Accounting.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Teamwork and functional understanding of the company
• Confident intermediate English (spoken and written)

Thrive. Your tailored benefits and rewards.

At Acclime, people are a paramount element to deliver our clients excellent services. That is why we invest in the development of staff, maintain regular training both technical updates and soft skills, and produce HR favourable policies (including Employee Share Option Scheme) to attract and retain talents working for us. Every one of us is trained, equipped, motivated and working to high standards. Let's explore your benefits and rewards:

• Competitive salary package.
• 13th salary provision.
• Stable, international, professional and friendly working environment; a diverse and inclusive community where you can voice out your ideas.
• Full support and coaching to fast track the development of your career and realise your potential.
• Participation in expert training courses, conducted both internally and externally.
• Awards and recognition programs for your achievements and success.
• Opportunity to join the quarterly senior meeting and other events for senior level.
• Team and company celebrations and fun activities and gifts on a regular basis such as company trip, year-end party, International Women day, Mid-Autumn, Vietnam Women Day, Christmas, Lunar New Year.
• Proactive annual leave policy, starting with 15 days in the first year. Christmas date is day off.
• Annual Health checkup.
• Private Health Insurance (after the completion of probation).
• Telephone allowance 200,000VND per month.
• Team activity VND200,000 per month.
• Transportation for working purpose is arranged by company such as Grab, Taxi.
• Gifts or allowance for special life milestones, occasion such as marriage, newborn arrivals, condolences.
• Salary is reviewing twice a year.
• Work from home 1 day per week.
• Welcome kits to commemorate this joyful and memorable milestone.
• Referral bonus for recruitment for internal vacant and for the new services engagement with Clients, within the Referral program.
• Yoga Class, Running Club and others well-being activities.
• Parking facilities.

Take the challenge and join our team. We are Acclime Vietnam.

Collaboration is one of the key values which enables our staff to deliver outstanding services. In our modern
workspace
, we enable collaboration with break-out areas and meeting rooms situated in the centre of the workplace, accessible by everyone but still private enough for practical discussions. Innovation is at the core of what we do, and innovative thinking and new technologies are what make Acclime different.

We are proud of being one of the most reputable and trustworthy names in the corporate services sector in Vietnam and have been being reliable partner of our clients in their success journey. With more than 130 staff working across 3 key cities: Hanoi, Ho Chi Minh City and Danang, Acclime Vietnam has been assisting foreign invested and locally owned companies to enter, expand, operate, and succeed in Vietnam, while maintaining the highest level of professional standards through proactive compliance, reporting assistance and advice

We are a part of the Acclime Group – an Asia-focused premier corporate services specialist with close to 1000 employees and offices in 11 jurisdictions. Our regional network of grass-roots experts is pushing the corporate services sector with bold, innovative solutions that are seamlessly delivered to the highest global standards.

Are you ready to pursue your passion? Discover our
team
and culture on
LinkedIn
,
Facebook
and
Instagram
and join us. Send your application in English at:

.

Check out other available positions
here
.

Service> Service Delivery > SSC- Contract Management

Responsibilities

• Validate contract billing terms; set up and keep track of the billing plan for each contract; ensure the billing progress is on time and in compliance with contract terms and conditions.
• Set up calculations for all kinds of contract fees (Interim fee, maintenance fee, bonus fee, price adjustment) and sales order settlement (selling materials or executing additional services).
• Work with the customers to get approval or confirmation of the calculations and coordinate with the Finance department for invoice issuance.
• Generate, draft and prepare payment documents and other paperwork which are required for the payment process and submit to customers.
• Collaborate with related departments to collect adequate data to generate accurate calculations.
• Coordinate with the Finance department and billing stakeholders to release the invoice on time and in an accurate manner.
• Coordinate with internal stakeholders to handle customers' inquiries concerning invoices and payment documents; propose effective solutions to solve the issues.
• Support on identifying invoicing gaps and mis-matching information, clarifying and reconciling invoicing information.
• Record and monitor all invoice information and other related data to control effectively the invoice progress and assist the reconciliation (if any).
• Adequately record all invoices in SAP, ensuring compliance with invoice issuance timeline and accuracy in invoicing numbers.
• Follow the company's policies and processes relating to invoice issuance.
• Collaborate with or assist the internal stakeholders to maintain and enhance the standard operating procedures (SOP)
• Support in creating internal requests to set up a document workspace for customers (Vestas Online workspace).
• Provide data input for report generation process upon the new contract signing (MCR Contractual reporting core data)

Qalifications

• University graduates in Business Administration, Finance, Commerce or Economics
• A minimum of 5 years of work experience in a similar domain of work
• Fluency in English is relevant
• Speak, read and write in Vietnamese

Competencies

• Understanding of invoicing work, contract management, and sales support
• Proficient in MS Office - specific to MS Excel.
• Data entry and management skills.
• Fluent in English (both oral and writing skills)
• Familiarity with SAP platforms (plus)
• Attention to details and problem-solving with numbers.
• Experience in organizing a wide range of information and handling documents.
• Ability to prioritize workloads to meet the deadlines.
• Ability to work and manage time efficiently.
• Ability to establish and maintain effective working relationships with co-workers and customers
• Solid stakeholders and process management to meet the deadlines.
• Initiative-driven mindset and methodical approach.

Primary work location: Ho Chi Minh City, Vietnam

You can apply online by clicking on the "Apply Online" button at the top or bottom of this page

Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date. Please be advised to apply on or before the 30th of September 2025

BEWARE – RECRUITMENT FRAUD

It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link.

Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessar contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD

It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link,

About Vestas

Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.

Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.

With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.

To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.

Mô tả công việc:

(Mức lương: Thỏa thuận)

Job summary.

In this exciting and challenging role, you will work in our Accounting Team, located in our Ho Chi Minh City office as Accounting Administrative Support. The role provides an opportunity for a qualified individual with exposure to corporate accounting & tax experience in Vietnam to further develop their skills within Acclime Vietnam and support our internal teams in Vietnam. The Accounting Administrative Support reports directly to Accounting Director & Accounting Manager and works closely with Accounting Services Team to meet all aspects, relevant to accounting, tax, other matters compliant with Company's Policy, Vietnamese Accounting System and Law.

What you will do. A day in the life.

The Accounting Administrative Support will assist Accounting Services Team whilst working as part of a team responsible for meeting all aspects of Company's relevant accounting and other needs in accordance with the signed service agreements.

Sounds exciting? Let's explore some of the key responsibilities of the position. On a given day, you will:

• Providing timely and accurate processing of invoices and credit memos
• Meeting any pre-invoicing administration requirements like preparing billing calendar, collecting data for creating invoices, etc.
• Meeting any post-invoicing administration requirements such as completeness, document filing, etc.
• Dealing with internal and external client queries about invoices.
• Assisting with following up statuses of one-off jobs and invoices.
• Sending reminders for payments and contact clients when assigned.
• Preparing invoice reports.
• Participating in improvement of invoice process and other process
• Supporting Departments to photocopy, scan, mail and file documents.
• Other duties within the scope of responsibility at the request of the department head and the board of directors.
• Accountability to Accounting Directors & Accounting Manager
• Report to Accounting Directors & Accounting Manager

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

Competitive salary package

13th salary provision

Private Health Insurance (after the completion of probation)

Proactive annual leave policy, starting with 15 days in the first year

Full support and coaching to fast track the development of your career and realise your potential

Participation in training courses – both internal and external of the organisation

Awards and recognition programs for your achievements and success

Telephone allowance

Team and company celebrations and fun activities on a regular basis

Parking

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

• Graduate from a Vietnamese University/College, with a Degree in Business Administration /Finance /Accounting.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Teamwork and functional understanding of the company
• Confident intermediate English (spoken and written)

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Hành chính Văn phòng,Hành Chính/Văn Phòng,Kế Toán Tổng Hợp,Kế Toán/Kiểm Toán

Đại Học

Không yêu cầu

• Managing and leading the administrative support team.
• Developing, implementing, and enforcing administrative policies and procedures.
• Overseeing office operations, including facilities management and maintenance.
• Managing office budgets, including forecasting and expense control.
• Coordinating procurement of office supplies, equipment, and services.
• Ensuring compliance with health, safety, and environmental regulations.
• Streamlining administrative processes to improve efficiency and reduce costs.
• Providing training and development opportunities for administrative staff.
• Resolving operational issues and implementing corrective actions.
• Liaising with other departments to ensure seamless administrative support.
• Managing vendor relationships and service level agreements.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 6 years of experience in administrative management or operations.
• Proven experience in leading and managing teams.
• Strong understanding of office management principles and best practices.
• Excellent organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office Suite and other relevant administrative software.
• Experience in budget management and financial oversight.
• Strong communication and interpersonal skills.
• Ability to adapt to a hybrid work environment.
• Fluency in English and Vietnamese.

• Managing incoming and outgoing mail, emails, and phone calls, and directing inquiries appropriately.
• Scheduling meetings, appointments, and managing calendars for relevant personnel.
• Maintaining organized digital and physical filing systems.
• Preparing and proofreading documents, reports, presentations, and correspondence.
• Ordering and maintaining office supplies and equipment.
• Assisting with travel arrangements and expense reporting.
• Coordinating with vendors and service providers.
• Providing general administrative support to the team as needed.
• Ensuring the office environment is well-maintained and organized.
• Assisting with onboarding new staff members by preparing necessary paperwork and resources.
• Implementing and maintaining efficient administrative processes.

• High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus.
• Minimum of 2 years of experience in an administrative support or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Proactive and resourceful in problem-solving.
• Experience with virtual collaboration tools is beneficial.
• Ability to work both independently and as part of a team in a hybrid environment.

• Manage office correspondence, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office files, records, and databases.
• Prepare reports, presentations, and other documents as needed.
• Manage office supplies inventory and place orders as necessary.
• Assist with event planning and coordination for company meetings and activities.
• Greet visitors and direct them appropriately.
• Provide general administrative support to various departments.
• Handle basic bookkeeping and expense tracking.
• Ensure the office environment is well-maintained and presentable.
• Assist with onboarding new employees, including administrative setup.
• Operate standard office equipment and manage office equipment maintenance.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in Vietnamese and English.
• Ability to multitask and prioritize tasks effectively.
• Discretion and ability to handle confidential information.
• Proactive and resourceful approach to problem-solving.
• Comfortable working in a hybrid environment, balancing office and remote duties.