432 Office Coordination jobs in Vietnam
Office Manager - Administrative Support
13000 Haiphong , Haiphong
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Our client is seeking an organized and proactive Office Manager to oversee the smooth administrative operations of their organization. This role is crucial for maintaining an efficient and productive work environment. You will be responsible for managing office supplies, coordinating meetings and events, handling correspondence, supporting staff with administrative tasks, and ensuring the office runs seamlessly. While the role is fully remote, it requires a high degree of self-discipline and proactive communication to manage diverse administrative functions virtually. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in various office software and digital communication tools. You should be a resourceful problem-solver, capable of managing multiple tasks simultaneously and maintaining confidentiality. Experience with virtual team support and administrative coordination is a significant advantage.
Responsibilities:
Responsibilities:
- Manage and maintain office supplies and equipment inventory.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Handle incoming and outgoing mail and correspondence.
- Manage the company's calendar and ensure important dates are noted.
- Provide administrative support to the executive team and other staff members.
- Assist with the preparation of reports, presentations, and other documents.
- Maintain organized filing systems, both physical and digital.
- Coordinate office maintenance and ensure a clean and safe working environment (virtually managed).
- Screen and direct phone calls and emails to the appropriate personnel.
- Assist with onboarding new employees by preparing necessary documentation and resources.
- Manage vendor relationships for office-related services.
- Ensure adherence to company policies and administrative procedures.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in office administration or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving and task completion.
- Ability to work independently and manage workload in a remote setting.
- Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
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Administrative Assistant, Office Management
44000 Hoang Hoa
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Our client is seeking a highly organized and proactive Administrative Assistant to support their office operations. This role is essential for ensuring the smooth day-to-day functioning of the workplace and providing critical support to various departments. The ideal candidate will have excellent communication skills, a keen eye for detail, and a strong ability to manage multiple tasks simultaneously. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and maintaining office supplies. This is a remote position, offering the flexibility to work from your own workspace while contributing to a dynamic team environment. You will be instrumental in maintaining an efficient and organized administrative workflow, ensuring that all operational tasks are handled with precision and care. We are looking for a self-motivated individual who can work independently, anticipate needs, and proactively address challenges. A positive attitude and a commitment to providing excellent support are key. This is a great opportunity to develop your administrative career within a supportive and growth-oriented company. Join us and become a vital part of our operational success, ensuring that our administrative functions run seamlessly, even in a remote setup. We value efficiency, reliability, and a collaborative spirit.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars and schedule appointments.
- Coordinate and organize meetings, including virtual meeting setups.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing mail and packages.
- Maintain organized filing systems, both physical and digital.
- Manage office supplies and place orders as needed.
- Greet visitors and answer phone calls.
- Assist with travel arrangements and expense reporting.
- Support various departments with administrative tasks.
- Ensure efficient and organized office operations.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Self-motivated and able to work independently in a remote setting.
- Experience with office management software is a plus.
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Administrative Assistant - Executive Support
70000 An Thanh
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing administrative tasks, and facilitating effective communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in supporting senior leadership and contributing to the overall productivity of the organization.
Responsibilities:
Qualifications:
This hybrid position requires a blend of remote work and on-site presence in Ho Chi Minh City, Ho Chi Minh, VN to effectively support the executive team and manage office-related duties. Our client offers a dynamic work environment, opportunities for professional development, and a competitive compensation package.
Responsibilities:
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Organize and maintain physical and digital filing systems.
- Assist in coordinating company events, meetings, and conferences.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Conduct research and gather information as needed for various projects.
- Act as a point of contact for internal and external stakeholders.
- Provide general administrative support to the team, including data entry and document processing.
- Maintain confidentiality and discretion in handling sensitive information.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Exceptional organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
- Familiarity with office equipment and procedures.
- Experience in supporting senior management is a plus.
This hybrid position requires a blend of remote work and on-site presence in Ho Chi Minh City, Ho Chi Minh, VN to effectively support the executive team and manage office-related duties. Our client offers a dynamic work environment, opportunities for professional development, and a competitive compensation package.
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Administrative Assistant - Executive Support
90000 Can Tho , Can Tho
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to their executive team. This role is based at our client's office in **Can Tho, Can Tho, VN**, and requires your daily presence to ensure efficient operations. You will be responsible for managing schedules, coordinating meetings, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth functioning of the executive office. This includes managing travel arrangements, maintaining filing systems, and acting as a point of contact for internal and external stakeholders.
The ideal candidate will possess excellent organizational, time-management, and communication skills, with a keen eye for detail. Previous experience as an administrative assistant, executive assistant, or in a similar role is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. You should be discreet, reliable, and capable of handling confidential information with professionalism. A positive attitude and a strong work ethic are paramount. This role offers the opportunity to work closely with senior leadership and gain valuable insights into the operations of the company. We are looking for an individual who is a team player and committed to providing exceptional support. Your ability to anticipate needs and proactively manage tasks will be critical to success. This position is ideal for someone who thrives in a busy, office-based environment and enjoys contributing to the efficiency of a dynamic team.
The ideal candidate will possess excellent organizational, time-management, and communication skills, with a keen eye for detail. Previous experience as an administrative assistant, executive assistant, or in a similar role is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. You should be discreet, reliable, and capable of handling confidential information with professionalism. A positive attitude and a strong work ethic are paramount. This role offers the opportunity to work closely with senior leadership and gain valuable insights into the operations of the company. We are looking for an individual who is a team player and committed to providing exceptional support. Your ability to anticipate needs and proactively manage tasks will be critical to success. This position is ideal for someone who thrives in a busy, office-based environment and enjoys contributing to the efficiency of a dynamic team.
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3
Administrative Assistant, Operations Support
560000 An Thanh
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Our client is a prominent player in the energy sector, known for its commitment to innovation and operational excellence. We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our operations team based in **Vung Tau, Ba Ria–Vung Tau, VN**. This role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote work. Your primary responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements for the operations department. You will handle correspondence, prepare reports and presentations, and maintain organized filing systems, both physical and digital. Data entry, processing invoices, and assisting with budget tracking will also be part of your duties. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication flow. The ability to anticipate needs and proactively address challenges is highly valued. Supporting the team with various administrative projects and contributing to the efficiency of daily operations are paramount. The ideal candidate will have a proven track record as an administrative assistant, with at least 2-3 years of relevant experience. Excellent organizational and time-management skills are a must, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills are essential. Experience in the energy industry or a similar technical field is a plus. Familiarity with office management systems and procedures is required. This position offers a competitive salary and benefits package, along with opportunities for professional development within a dynamic and supportive work environment. Join our team and play a crucial role in ensuring the efficient functioning of our vital operations.
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4
Administrative Assistant - Executive Support
39000 Nam Dinh , Nam Dinh
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to their senior management team in Nam Dinh, Nam Dinh, VN . This role is pivotal in ensuring the smooth operation of the executive office, managing schedules, coordinating communications, and supporting various administrative functions. The ideal candidate will be exceptionally detail-oriented, possess strong communication skills, and demonstrate a professional demeanor at all times.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Coordinate meeting logistics, including room bookings, catering, and preparation of materials.
- Handle incoming and outgoing communications, screening calls, and managing email correspondence efficiently.
- Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility of information.
- Assist with travel arrangements, including booking flights, accommodations, and ground transportation.
- Prepare expense reports and manage reimbursement processes.
- Provide general administrative support, such as answering phones, directing visitors, and managing office supplies.
- Conduct research and compile data for various projects as required.
- Liaise with internal departments and external stakeholders to facilitate communication and coordination.
- Support the planning and execution of company events and functions.
- Anticipate the needs of the executives and proactively address them.
- Maintain a high level of professionalism and discretion in handling sensitive information.
- Assist with ad-hoc projects and tasks as assigned by management.
- Ensure a welcoming and efficient reception area.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative support or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in Vietnamese and English.
- High level of discretion and ability to handle confidential information.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Professional appearance and positive attitude.
- Experience with calendar management and travel arrangements.
- Ability to multitask and adapt to changing priorities.
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5
Administrative Assistant - Executive Support
95000 Can Tho , Can Tho
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Our client is seeking a highly organized and proactive Administrative Assistant to provide dedicated executive support within a fully remote setup. This role is integral to ensuring the smooth operation of executive functions, managing calendars, coordinating meetings, and handling sensitive information with the utmost discretion. You will be the primary point of contact for internal and external communications directed towards the executives you support, requiring exceptional interpersonal and communication skills. The ability to anticipate needs, manage multiple priorities, and maintain confidentiality is paramount. You will leverage various digital tools and platforms to enhance productivity and streamline administrative processes.
Key responsibilities include complex calendar management, scheduling and coordinating internal and external meetings, and preparing meeting agendas and minutes. You will manage travel arrangements, including flights, accommodation, and itineraries, often on short notice. The role also involves preparing reports, presentations, and other documents, requiring strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. You will handle incoming and outgoing correspondence, manage databases, and assist with special projects as assigned. Maintaining efficient filing systems and ensuring the timely flow of information are critical duties. The ideal candidate will be proactive in identifying potential issues and proposing solutions to enhance executive efficiency.
To be successful, you will need a High School Diploma or equivalent; an Associate’s degree or relevant certification is advantageous. A minimum of 3-5 years of experience providing administrative support, ideally to senior management or executives, is required. You must demonstrate advanced proficiency in Microsoft Office Suite and virtual collaboration tools. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are essential. The ability to work independently, prioritize tasks effectively, and maintain composure under pressure in a remote environment is crucial. This is a fantastic opportunity to contribute to the success of executive leadership from a remote work setting.
Key responsibilities include complex calendar management, scheduling and coordinating internal and external meetings, and preparing meeting agendas and minutes. You will manage travel arrangements, including flights, accommodation, and itineraries, often on short notice. The role also involves preparing reports, presentations, and other documents, requiring strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. You will handle incoming and outgoing correspondence, manage databases, and assist with special projects as assigned. Maintaining efficient filing systems and ensuring the timely flow of information are critical duties. The ideal candidate will be proactive in identifying potential issues and proposing solutions to enhance executive efficiency.
To be successful, you will need a High School Diploma or equivalent; an Associate’s degree or relevant certification is advantageous. A minimum of 3-5 years of experience providing administrative support, ideally to senior management or executives, is required. You must demonstrate advanced proficiency in Microsoft Office Suite and virtual collaboration tools. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are essential. The ability to work independently, prioritize tasks effectively, and maintain composure under pressure in a remote environment is crucial. This is a fantastic opportunity to contribute to the success of executive leadership from a remote work setting.
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6
Administrative Assistant - Project Support
800000 My Tho, Tien Giang
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support for their project teams operating in and around My Tho, Tien Giang, VN . This role is essential for ensuring the smooth and efficient execution of projects by managing administrative tasks, coordinating schedules, and facilitating communication. The Administrative Assistant will be responsible for a variety of duties, including managing project documentation, preparing reports, scheduling meetings, and maintaining project calendars. You will assist with travel arrangements, expense reports, and correspondence, ensuring accuracy and timeliness. Strong organizational skills and meticulous attention to detail are crucial for success in this position. You will work closely with project managers and team members, providing essential support to keep projects on track. The ideal candidate will possess excellent communication and interpersonal skills, proficiency in office software (Microsoft Office Suite, Google Workspace), and the ability to manage multiple tasks simultaneously. Experience in a project support role or as an administrative assistant in a corporate environment is highly desirable. Adaptability and a proactive approach to problem-solving will be key assets. This hybrid role allows for a balance between in-office collaboration and remote flexibility. Key responsibilities include:
Qualifications:
- Providing comprehensive administrative support to project managers and teams.
- Managing project documentation, including filing, organizing, and tracking project-related materials.
- Scheduling project meetings, preparing agendas, and taking minutes.
- Coordinating project timelines and maintaining project calendars.
- Assisting with the preparation of project reports and presentations.
- Managing correspondence, including emails, phone calls, and mail.
- Processing expense reports and assisting with invoice management.
- Coordinating travel arrangements for project team members.
- Maintaining office supplies and ensuring the smooth operation of office equipment.
- Supporting ad-hoc administrative tasks as required to ensure project success.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or in a similar support role.
- Proven experience supporting project teams or in a project coordination capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Attention to detail and accuracy in all tasks.
- Ability to work independently and as part of a team.
- Discretion in handling confidential information.
- Adaptability and a proactive approach to problem-solving.
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7
Administrative Assistant (Project Support)
41000 Hoang Hoa
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We are looking for a meticulous and organized Administrative Assistant to provide project support in our Thanh Hoa, Thanh Hoa, VN office. This role is essential for ensuring the smooth execution of various projects by providing comprehensive administrative and logistical support. You will be responsible for managing schedules, coordinating meetings, handling documentation, and assisting project managers with various tasks. The ideal candidate is detail-oriented, proactive, and possesses excellent communication and organizational skills.
Key Responsibilities:
Qualifications:
If you are a highly organized individual passionate about supporting successful projects, we encourage you to apply for this exciting opportunity.
Key Responsibilities:
- Provide comprehensive administrative support to project teams and project managers.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare project-related documents, reports, presentations, and correspondence.
- Maintain and organize project files, records, and databases.
- Assist with budget tracking and expense reporting for projects.
- Manage incoming and outgoing mail and communications related to projects.
- Facilitate communication between project team members and stakeholders.
- Assist in tracking project timelines and deliverables.
- Perform general office duties, including managing supplies and ensuring an organized workspace.
- Support the onboarding process for new project team members.
- Handle ad-hoc administrative tasks as required to ensure project success.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach and ability to work independently with minimal supervision.
- Familiarity with project management software is a bonus.
- Must be based in or willing to commute to Thanh Hoa, Thanh Hoa, VN.
If you are a highly organized individual passionate about supporting successful projects, we encourage you to apply for this exciting opportunity.
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8
Remote Administrative Assistant - Operations Support
63000 Phan Thiet, Binh Thuan
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Our client is searching for a highly organized and proactive Remote Administrative Assistant to provide comprehensive operational support. This role is ideal for a detail-oriented individual who thrives in a virtual environment and excels at managing multiple tasks efficiently. As a Remote Administrative Assistant, you will be responsible for a wide range of administrative duties, including managing calendars, scheduling appointments, coordinating meetings, and preparing correspondence. You will handle email management, screen calls, and act as a primary point of contact for internal and external stakeholders. Data entry, maintaining records, and organizing digital files will be crucial aspects of your role. The assistant will also support with travel arrangements, expense reporting, and preparing presentations. Project assistance, tracking deadlines, and ensuring smooth day-to-day operations will be key contributions. You will be expected to communicate clearly and professionally with team members across different time zones and maintain confidentiality of sensitive information. Proficiency in common office software suites, such as Microsoft Office or Google Workspace, is essential. The ability to quickly learn new software and digital tools is highly valued. This position requires excellent communication skills, both written and verbal, strong problem-solving abilities, and a proactive approach to anticipating needs. A Bachelor's degree or an Associate's degree in a relevant field is preferred, along with at least 2 years of experience in an administrative or executive assistant role. Proven experience working remotely is a strong asset. You will be part of a dynamic team that values efficiency, collaboration, and continuous improvement, supporting the smooth functioning of organizational operations from a distance. The opportunity offers the flexibility of remote work combined with a role that is integral to the company's success.
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