342 Office Coordinator jobs in Vietnam
Administrative Assistant, Office Management
44000 Hoang Hoa
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to support their office operations. This role is essential for ensuring the smooth day-to-day functioning of the workplace and providing critical support to various departments. The ideal candidate will have excellent communication skills, a keen eye for detail, and a strong ability to manage multiple tasks simultaneously. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and maintaining office supplies. This is a remote position, offering the flexibility to work from your own workspace while contributing to a dynamic team environment. You will be instrumental in maintaining an efficient and organized administrative workflow, ensuring that all operational tasks are handled with precision and care. We are looking for a self-motivated individual who can work independently, anticipate needs, and proactively address challenges. A positive attitude and a commitment to providing excellent support are key. This is a great opportunity to develop your administrative career within a supportive and growth-oriented company. Join us and become a vital part of our operational success, ensuring that our administrative functions run seamlessly, even in a remote setup. We value efficiency, reliability, and a collaborative spirit.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars and schedule appointments.
- Coordinate and organize meetings, including virtual meeting setups.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing mail and packages.
- Maintain organized filing systems, both physical and digital.
- Manage office supplies and place orders as needed.
- Greet visitors and answer phone calls.
- Assist with travel arrangements and expense reporting.
- Support various departments with administrative tasks.
- Ensure efficient and organized office operations.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Self-motivated and able to work independently in a remote setting.
- Experience with office management software is a plus.
This advertiser has chosen not to accept applicants from your region.
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Administrative Officer, Office Management
90000 Can Tho , Can Tho
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Posted 1 day ago
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Job Description
Our client is seeking an organized and proactive Administrative Officer to manage office operations and provide comprehensive administrative support in **Can Tho, Can Tho, VN**. This role is crucial for ensuring the smooth and efficient functioning of the workplace. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating vendor relationships, overseeing facility maintenance requests, and ensuring a tidy and organized office environment. You will also handle correspondence, manage calendars, schedule meetings, and prepare reports and presentations. The role requires excellent communication and interpersonal skills to interact effectively with staff, visitors, and external partners.
The ideal candidate will have a proven track record in office administration or office management, with at least 3 years of experience. A degree in Business Administration, Management, or a related field is preferred. Strong organizational skills, exceptional attention to detail, and the ability to prioritize tasks effectively are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Experience with office management software and equipment is advantageous. You should be adept at problem-solving and be able to work independently as well as part of a team. Excellent written and verbal communication skills in Vietnamese are required, with English proficiency being a significant advantage. This position offers a hybrid work arrangement, balancing on-site responsibilities with potential for remote work on certain tasks or days. Your ability to manage multiple priorities, maintain confidentiality, and contribute to a positive work environment will be key to your success. Join our client to play a vital role in supporting their daily operations and contributing to overall organizational efficiency.
The ideal candidate will have a proven track record in office administration or office management, with at least 3 years of experience. A degree in Business Administration, Management, or a related field is preferred. Strong organizational skills, exceptional attention to detail, and the ability to prioritize tasks effectively are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Experience with office management software and equipment is advantageous. You should be adept at problem-solving and be able to work independently as well as part of a team. Excellent written and verbal communication skills in Vietnamese are required, with English proficiency being a significant advantage. This position offers a hybrid work arrangement, balancing on-site responsibilities with potential for remote work on certain tasks or days. Your ability to manage multiple priorities, maintain confidentiality, and contribute to a positive work environment will be key to your success. Join our client to play a vital role in supporting their daily operations and contributing to overall organizational efficiency.
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Operations Administrator - Office Management
54000 An Thanh
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Our client is seeking a highly organized and proactive Operations Administrator to manage their office operations in **Vung Tau, Ba Ria–Vung Tau, VN**. This role is crucial for ensuring the smooth and efficient day-to-day functioning of the office environment. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, and providing support to the management team. The ideal candidate possesses exceptional organizational skills, attention to detail, and a professional demeanor. You should be proficient in office software, possess excellent communication skills, and have a proactive approach to problem-solving. Responsibilities include maintaining office records, managing vendor relationships, assisting with travel arrangements, and supporting event planning. You will be the first point of contact for visitors and will play a key role in maintaining a positive and productive workplace atmosphere. A commitment to providing high-quality administrative support and a willingness to learn and adapt to new tasks are essential. This role offers a great opportunity to gain broad experience in office management and administrative support within a growing company.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage day-to-day office operations, ensuring a tidy and efficient workspace.
- Order and maintain office supplies, equipment, and inventory.
- Coordinate and schedule meetings, appointments, and conference calls for staff.
- Manage incoming and outgoing mail and correspondence, including emails and phone calls.
- Greet visitors and direct them appropriately, acting as the first point of contact.
- Assist in preparing reports, presentations, and other documents.
- Maintain office filing systems and ensure accurate record-keeping.
- Coordinate travel arrangements for staff, including flights, accommodation, and transportation.
- Support the planning and execution of office events and team activities.
- Manage relationships with office vendors and service providers.
- Ensure compliance with office policies and procedures.
- Provide general administrative support to management and other departments as needed.
Qualifications:
- Proven experience in an administrative or office management role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professionalism and a positive attitude.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Experience in customer service is a plus.
- Knowledge of office equipment and procedures.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant
53000 Thuy Van
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Our client is looking for a diligent and organized Administrative Assistant to support operations in **Hue, Thua Thien–Hue, VN**. This role will involve a wide range of administrative tasks to ensure the smooth and efficient running of the office. Responsibilities include managing correspondence (email, post, phone), scheduling appointments and meetings, maintaining electronic and physical filing systems, and preparing reports and presentations. The ideal candidate will be proficient in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), and possess excellent typing and data entry skills. You will be responsible for greeting visitors, directing them appropriately, and providing general administrative support to staff. Maintaining a tidy and organized reception area and office environment is also part of the role. This position requires exceptional organizational and time-management abilities, with a strong attention to detail. The ability to multitask and prioritize tasks effectively in a fast-paced environment is crucial. Excellent communication and interpersonal skills are necessary, as you will be interacting with internal teams and external stakeholders. The candidate should be proactive, reliable, and able to work independently as well as part of a team. A professional demeanor and a commitment to confidentiality are essential. This hybrid role offers a blend of in-office and remote work flexibility. Join our team and contribute to our dynamic work environment.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
940000 Long Xuyen, An Giang
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Posted today
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Job Description
Our client, a dynamic business services firm located in **Long Xuyen, An Giang, VN**, is seeking a proactive and detail-oriented Administrative Assistant to provide essential support to their operations. This role is crucial for ensuring the smooth day-to-day functioning of the office and supporting various departments.
The Administrative Assistant will be responsible for a range of tasks, including managing correspondence, scheduling appointments, organizing files, and preparing documents. You will serve as the first point of contact for visitors and callers, requiring excellent interpersonal and communication skills. Proficiency in office software, strong organizational abilities, and a proactive approach to problem-solving are key. This position offers a fantastic opportunity to grow within a supportive and professional environment.
Key responsibilities include:
Qualifications:
This role is an excellent entry point for individuals looking to build a career in business administration.
The Administrative Assistant will be responsible for a range of tasks, including managing correspondence, scheduling appointments, organizing files, and preparing documents. You will serve as the first point of contact for visitors and callers, requiring excellent interpersonal and communication skills. Proficiency in office software, strong organizational abilities, and a proactive approach to problem-solving are key. This position offers a fantastic opportunity to grow within a supportive and professional environment.
Key responsibilities include:
- Managing incoming and outgoing mail, email, and phone calls.
- Scheduling and coordinating meetings, appointments, and travel arrangements.
- Maintaining and organizing physical and digital filing systems.
- Preparing correspondence, reports, presentations, and other documents.
- Greeting visitors and directing them to the appropriate personnel.
- Providing administrative support to various departments as needed.
- Managing office supplies and ensuring the availability of necessary resources.
- Assisting with data entry and maintaining databases.
- Handling basic bookkeeping and expense tracking.
- Ensuring the office environment is tidy and professional.
Qualifications:
- High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Professional and courteous demeanor.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality when handling sensitive information.
- Attention to detail and accuracy in all work performed.
- Proactive attitude and problem-solving capabilities.
This role is an excellent entry point for individuals looking to build a career in business administration.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
77000 Long Xuyen, An Giang
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Posted today
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Job Description
Our client is looking for a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to their office in Long Xuyen, An Giang, VN . This role is crucial for ensuring the smooth and efficient day-to-day operations of the department. You will be responsible for managing calendars, scheduling meetings, making travel arrangements, and handling correspondence, including emails and phone calls. The ideal candidate will be proficient in office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. Key responsibilities include preparing reports and presentations, maintaining filing systems (both physical and digital), managing office supplies, and coordinating with vendors. You will also assist with event planning and execution for internal and external meetings. Excellent communication and interpersonal skills are required to interact effectively with staff, clients, and visitors. Discretion and confidentiality are essential, as you will be handling sensitive information. A high school diploma or equivalent is required, with an Associate's or Bachelor's degree being an advantage. Proven experience as an Administrative Assistant or in a similar role is necessary, demonstrating strong organizational and time-management abilities. The ability to multitask and prioritize tasks effectively in a fast-paced environment is key. This position requires a proactive and adaptable individual who is committed to providing exceptional administrative support and contributing to a positive work environment. You will be an integral part of the team, ensuring that administrative functions run seamlessly.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
53000 Hoa Sơn
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Posted today
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Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide essential support to their busy office in Quy Nhon, Binh Dinh, VN . This role is vital for ensuring the smooth day-to-day functioning of the administrative operations. The ideal candidate will be proficient in office management, possess excellent communication skills, and have a keen eye for detail. You will be responsible for a variety of tasks that keep the office running efficiently, supporting both internal staff and external visitors. Responsibilities include:
- Managing and coordinating schedules, appointments, and travel arrangements for staff.
- Answering and directing phone calls, taking messages, and handling inquiries from clients and vendors.
- Greeting and assisting visitors in a professional and welcoming manner.
- Managing office correspondence, including emails, mail, and faxes.
- Maintaining and organizing office records, filing systems, and databases.
- Ordering and managing office supplies, ensuring adequate stock levels.
- Preparing documents, reports, presentations, and spreadsheets as required.
- Assisting with meeting preparation, including room setup and catering arrangements.
- Coordinating with vendors for maintenance and repair services.
- Providing general administrative support to various departments as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Office Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Attention to detail and accuracy in all tasks.
- Ability to work independently with minimal supervision.
- Discretion in handling confidential information.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
65000 Nha Trang, Khanh Hoa
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Job Description
Our client, a growing service-oriented business, is seeking a highly organized and proactive Administrative Assistant to support their operations in Nha Trang, Khanh Hoa. This role is crucial for ensuring the smooth and efficient day-to-day running of the office, providing essential support to management and staff. This on-site position requires active participation in office tasks and direct interaction with team members and visitors. You will be responsible for a wide range of administrative duties, including managing correspondence, scheduling appointments, maintaining filing systems, preparing documents, and providing general office support. Key responsibilities include answering phones, greeting visitors, managing office supplies, coordinating travel arrangements, and assisting with data entry and record-keeping. Excellent organizational skills, attention to detail, and proficiency in office software are essential. The ideal candidate will possess strong communication and interpersonal skills, a professional demeanor, and the ability to multitask effectively. Previous experience in an administrative role is highly preferred. You should be reliable, proactive, and able to work independently with minimal supervision, while also being a supportive team player. This is a great opportunity to contribute to a positive work environment and gain valuable experience in office administration.
Key Responsibilities:
Key Responsibilities:
- Manage incoming and outgoing correspondence (mail, email, phone calls).
- Schedule and coordinate meetings, appointments, and events.
- Maintain organized filing systems, both physical and digital.
- Prepare documents, reports, and presentations.
- Provide front desk support, including greeting visitors and answering inquiries.
- Manage office supplies and ensure necessary equipment is maintained.
- Assist with data entry, record-keeping, and database management.
- Coordinate travel arrangements and logistics for staff.
- Perform general administrative and clerical tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong customer service orientation.
- Attention to detail and accuracy.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant
97000 Can Tho , Can Tho
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Posted today
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Job Description
Our client is seeking a detail-oriented and highly organized Administrative Assistant to provide comprehensive support. This is a fully remote position, offering the flexibility to manage your tasks from home. You will be responsible for a variety of administrative tasks, including managing calendars, scheduling meetings, preparing correspondence, and maintaining filing systems. Your role will involve supporting team members and ensuring the smooth day-to-day operation of the office functions. The ideal candidate will possess excellent communication skills, proficiency in office software suites, and a proactive approach to problem-solving. Strong organizational abilities and the capacity to handle multiple tasks efficiently are essential. You will be responsible for managing incoming and outgoing communications, including emails and phone calls, and directing them to the appropriate personnel. This position requires discretion and the ability to handle confidential information with professionalism. Our client values individuals who are reliable, adaptable, and committed to providing high-quality administrative support. This role offers an excellent opportunity to contribute to the efficiency of the team and gain valuable experience in a remote work environment. You will be expected to manage travel arrangements, coordinate meeting logistics, and assist with the preparation of reports and presentations. The ability to work independently and manage your time effectively is crucial for success in this remote role. Success means providing seamless administrative support that allows the team to focus on their core responsibilities.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars and schedules.
- Schedule meetings and appointments, including virtual meetings.
- Prepare correspondence, memos, and reports.
- Organize and maintain filing systems, both physical and digital.
- Manage incoming and outgoing communications (emails, phone calls).
- Coordinate travel arrangements and prepare itineraries.
- Assist with the preparation of presentations and documents.
- Provide general administrative support to the team.
- Handle confidential information with discretion.
- Manage office supplies and equipment as needed.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Discretion and ability to handle confidential information.
- Self-starter with the ability to work independently in a remote setting.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant
10000 An Cu, An Giang
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Posted today
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Job Description
Our client is seeking a detail-oriented and organized Administrative Assistant to support their operations in Hanoi, Hanoi, VN . This position is crucial for ensuring the smooth day-to-day running of the office, providing essential support to various departments and management. The ideal candidate will be proficient in office software, possess excellent communication skills, and have a proactive approach to tasks. Responsibilities include managing correspondence, scheduling appointments, maintaining filing systems, preparing documents, and assisting with general office management. You will be the first point of contact for visitors and callers, requiring professionalism and excellent customer service skills. This role requires you to be on-site at our Hanoi, Hanoi, VN office, managing administrative tasks directly. We are looking for someone who is reliable, efficient, and committed to providing high-quality administrative support. Experience in a similar administrative role is highly desirable. Your contribution will be vital in maintaining an organized and efficient workplace. This is a part-time role, offering flexibility for individuals seeking to balance their work and personal commitments.
Responsibilities:
Responsibilities:
- Manage office correspondence, including emails, phone calls, and mail.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and organize filing systems, both physical and digital.
- Prepare and edit documents, reports, and presentations.
- Greet visitors and direct them to the appropriate personnel.
- Manage office supplies and ensure adequate inventory.
- Provide support to management and staff as needed.
- Assist with data entry and record keeping.
- Handle general office inquiries and provide information.
- Maintain a clean and organized reception area and office environment.
- High school diploma or equivalent; associate's degree or certification in office administration is a plus.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Professional demeanor and strong customer service orientation.
- Ability to multitask and prioritize effectively.
- Discretion and confidentiality in handling sensitive information.
- Reliability and punctuality.
- Must be able to work on-site in Hanoi, Hanoi, VN .
This advertiser has chosen not to accept applicants from your region.
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