188 Office Management jobs in Vietnam

Our client is seeking a highly organized and proactive Administrative Assistant to support their office operations. This role is essential for ensuring the smooth day-to-day functioning of the workplace and providing critical support to various departments. The ideal candidate will have excellent communication skills, a keen eye for detail, and a strong ability to manage multiple tasks simultaneously. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and maintaining office supplies. This is a remote position, offering the flexibility to work from your own workspace while contributing to a dynamic team environment. You will be instrumental in maintaining an efficient and organized administrative workflow, ensuring that all operational tasks are handled with precision and care. We are looking for a self-motivated individual who can work independently, anticipate needs, and proactively address challenges. A positive attitude and a commitment to providing excellent support are key. This is a great opportunity to develop your administrative career within a supportive and growth-oriented company. Join us and become a vital part of our operational success, ensuring that our administrative functions run seamlessly, even in a remote setup. We value efficiency, reliability, and a collaborative spirit.

Key Responsibilities:

• Manage and maintain executive calendars and schedule appointments.
• Coordinate and organize meetings, including virtual meeting setups.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing mail and packages.
• Maintain organized filing systems, both physical and digital.
• Manage office supplies and place orders as needed.
• Greet visitors and answer phone calls.
• Assist with travel arrangements and expense reporting.
• Support various departments with administrative tasks.
• Ensure efficient and organized office operations.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Self-motivated and able to work independently in a remote setting.
• Experience with office management software is a plus.

Our client is seeking a highly organized and proactive Operations Administrator to manage their office operations in **Vung Tau, Ba Ria–Vung Tau, VN**. This role is crucial for ensuring the smooth and efficient day-to-day functioning of the office environment. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, and providing support to the management team. The ideal candidate possesses exceptional organizational skills, attention to detail, and a professional demeanor. You should be proficient in office software, possess excellent communication skills, and have a proactive approach to problem-solving. Responsibilities include maintaining office records, managing vendor relationships, assisting with travel arrangements, and supporting event planning. You will be the first point of contact for visitors and will play a key role in maintaining a positive and productive workplace atmosphere. A commitment to providing high-quality administrative support and a willingness to learn and adapt to new tasks are essential. This role offers a great opportunity to gain broad experience in office management and administrative support within a growing company.

Key Responsibilities:

• Manage day-to-day office operations, ensuring a tidy and efficient workspace.
• Order and maintain office supplies, equipment, and inventory.
• Coordinate and schedule meetings, appointments, and conference calls for staff.
• Manage incoming and outgoing mail and correspondence, including emails and phone calls.
• Greet visitors and direct them appropriately, acting as the first point of contact.
• Assist in preparing reports, presentations, and other documents.
• Maintain office filing systems and ensure accurate record-keeping.
• Coordinate travel arrangements for staff, including flights, accommodation, and transportation.
• Support the planning and execution of office events and team activities.
• Manage relationships with office vendors and service providers.
• Ensure compliance with office policies and procedures.
• Provide general administrative support to management and other departments as needed.

Qualifications:

• Proven experience in an administrative or office management role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professionalism and a positive attitude.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience in customer service is a plus.
• Knowledge of office equipment and procedures.

Our client is seeking an organized and proactive Office Manager to oversee the smooth administrative operations of their organization. This role is crucial for maintaining an efficient and productive work environment. You will be responsible for managing office supplies, coordinating meetings and events, handling correspondence, supporting staff with administrative tasks, and ensuring the office runs seamlessly. While the role is fully remote, it requires a high degree of self-discipline and proactive communication to manage diverse administrative functions virtually. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in various office software and digital communication tools. You should be a resourceful problem-solver, capable of managing multiple tasks simultaneously and maintaining confidentiality. Experience with virtual team support and administrative coordination is a significant advantage.
Responsibilities:

• Manage and maintain office supplies and equipment inventory.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Handle incoming and outgoing mail and correspondence.
• Manage the company's calendar and ensure important dates are noted.
• Provide administrative support to the executive team and other staff members.
• Assist with the preparation of reports, presentations, and other documents.
• Maintain organized filing systems, both physical and digital.
• Coordinate office maintenance and ensure a clean and safe working environment (virtually managed).
• Screen and direct phone calls and emails to the appropriate personnel.
• Assist with onboarding new employees by preparing necessary documentation and resources.
• Manage vendor relationships for office-related services.
• Ensure adherence to company policies and administrative procedures.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to problem-solving and task completion.
• Ability to work independently and manage workload in a remote setting.
• Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).

This fully remote position offers the flexibility to work from home while playing a vital role in the efficient functioning of our company's administrative operations.

Our client is seeking a highly experienced and strategic Project Management Office (PMO) Lead to establish and manage a robust PMO function. This is a fully remote leadership role critical for ensuring the successful delivery of strategic projects across the organization. You will be responsible for developing and implementing project management methodologies, standards, and tools. The PMO Lead will oversee project portfolios, provide governance, facilitate resource allocation, and drive continuous improvement in project execution. The ideal candidate is a seasoned project management professional with a strong understanding of various project methodologies and a proven ability to lead and mentor project managers.

Key Responsibilities:

• Establish and manage the PMO, defining its structure, processes, and governance framework.
• Develop, implement, and maintain project management standards, methodologies (e.g., Agile, Waterfall, Hybrid), and best practices.
• Oversee the project portfolio, ensuring alignment with strategic business objectives.
• Provide project governance, including project initiation, planning, execution, monitoring, control, and closure guidance.
• Facilitate resource planning and allocation across projects, identifying potential conflicts and dependencies.
• Develop and track key project performance indicators (KPIs) and metrics, reporting on project status, risks, and issues to senior management.
• Mentor, coach, and support project managers, fostering their professional development.
• Implement and manage project management software and tools to enhance project visibility and efficiency.
• Conduct post-project reviews and lessons learned sessions to identify areas for improvement.
• Manage project documentation and ensure compliance with organizational standards.
• Drive continuous improvement initiatives within the PMO and project delivery processes.
• Facilitate cross-functional collaboration and communication to ensure project success.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field. Master's degree is preferred.
• 10+ years of experience in project management, with at least 5 years in a PMO leadership or senior project management role.
• Proven experience in establishing and managing a PMO from inception.
• Expertise in various project management methodologies (Agile, Scrum, Kanban, Waterfall, PRINCE2).
• Strong understanding of portfolio management principles and practices.
• Excellent leadership, communication, negotiation, and stakeholder management skills.
• Proficiency in project management software (e.g., Jira, Asana, Microsoft Project, Smartsheet).
• PMP, PRINCE2, or Agile certification is highly desirable.
• Ability to think strategically and translate business goals into actionable project plans.
• Exceptional problem-solving and decision-making capabilities.
• Proven ability to lead and motivate teams in a remote environment.

This is a pivotal role for driving project excellence and strategic execution within our organization, offering the autonomy and flexibility of a remote position.

**Location**:Ho Chi Minh, VN, VN**Job Function**:Field Marketing**Requisition Number**:155669**Description**:
**About DKSH**
DKSH is the leading Market Expansion Services provider with a focus on Asia. The Group helps other companies and brands to grow in the Consumer Goods, Healthcare, Performance Materials and Technology sectors. DKSH’s portfolio of services includes sourcing, market insights, marketing and sales, distribution and logistics as well as after-sales services. Publicly listed on the SIX Swiss Exchange, the Group operates in 35 markets with 33,000 specialists, generating net sales of CHF 11.3 billion in 2018. With its strong Swiss heritage and long business tradition since 1865, DKSH is deeply rooted in Asia Pacific.

**General Responsibilities**Support to update and follow maintenance and calibration plan
-Support to monitor maintenance, calibration plan and performance records
-Support to arrange documentation and handle PV payment

**Benefits**:
Internship Allowance: 4,000,000 VND/month (gross)
-Training courses and activities design for interns
-Global corporate working culture
-Have a chance to become full-time employees after internship for potential interns.

**Requirements**:
3rd or 4th year students ready for a minimun 4 days internship/week
-Must provide a Student Confirmation Letter/ University Recommendation Letter

**Why It’s Great to Work at DKSH**
At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!

**Company Description**
**_
The Bosch Group_**_ is a leading global supplier of technology and services. Since the beginning of 2013, its operations have been divided into four business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology._
- The Bosch Group comprises Robert Bosch GmbH and its roughly 360 subsidiaries and regional companies in some 50 countries. If its sales and service partners are included, then Bosch is represented in roughly 150 countries. This worldwide development, manufacturing, and sales network is the foundation for further growth._

**_ Bosch Global Software Technologies Company Limited (BGSV) _**_i_**_s 100% owned subsidiary of Robert Bosch GmbH - one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions. _
- Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region. _
- With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes._
- Assist project managers and project teams in project management related tasks such as budget tracking, risk reporting, preparing documents for project reviews, facilitating internal project meetings with distributed team members, following up open points, advising project managers in Bosch’s project management processes, and administrative tasks.
- Provide guidance to project managers on Bosch’s project management processes and assist in administrative tasks related to project management.
- Collaborate with other functional departments to ensure adherence to project management processes and engage with project management assistants in other countries to exchange lessons learned, best practices, and updates on processes and tools.
- Coordinate meetings, workshops, and training sessions related to project management activities and prepare or update project documentation, reports, presentations, and other materials if required.
- Track project progress, milestones, and deliverables using project management tools and software.
- Conduct quality assurance checks on project documentation to ensure accuracy, completeness, and compliance with organizational standards.

**Qualifications**
- Background in Business Administration, Management, or related field.
- At least 3 years working experience in Business Administration, Accounting, Finance, Project management.
- Proficient in English communication
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize tasks and manage multiple deadlines.
- Good time management and Coordination skills
- Can work independently as well as work in a team.
- Quick learner, Proactive in learning new things, knowledge of project management methodologies and processes.
- Project management knowledge or certification in project management (e.g., PMP, CAPM) is a plus.

**Additional Information**
**_
Why BOSCH?_**
- Because we do not just follow trends, we _**_create _**_them. Together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you have high standards when it comes to your job? So do we. At Bosch, you will discover more than just work._

**_ Benefits and Career Opportunities_**
- _ Working in one of the _**_Best Places to Work_**_ in Vietnam and Top 30 of the _**_Most Innovative Companies _**_all over the world_
- _ Join in a dynamic and fast-growing global company (_**_English-speaking_**_ environment), with opportunity to work in global projects and being a part of innovation team contributing initiative ideas to the hi-tech world_
- **_ Onsite opportunities_**_: short-term and long-term assignments in worldwide offices_
- _ Engage in our _**_diverse training_**_ programs which surely help strengthen both your personal and professionalism_
- **_ 13th-month_**_ salary bonus + attractive _**_performance bonus_**_ (you'll love it!) + annual performance appraisal_
- **_ 100% offered salary_**_ and mandatory _**_social insurances_**_ in 2-month probation_
- **_ 15+ days_**_ of annual leave + 1-day of birthday leave_
- _ Premium health insurance for employee and _**_02 family members_**:

- **_ Flexible _**_working time and working model_
- _ Lunch and parking allowance_
- Good benefits of company activities such as: football, badminton, yoga, Aerobic, team building _

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing administrative tasks, and facilitating effective communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in supporting senior leadership and contributing to the overall productivity of the organization.

Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Organize and maintain physical and digital filing systems.
• Assist in coordinating company events, meetings, and conferences.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Conduct research and gather information as needed for various projects.
• Act as a point of contact for internal and external stakeholders.
• Provide general administrative support to the team, including data entry and document processing.
• Maintain confidentiality and discretion in handling sensitive information.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant or in a similar support role.
• Exceptional organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism in handling confidential information.
• Proactive attitude and ability to work independently with minimal supervision.
• Familiarity with office equipment and procedures.
• Experience in supporting senior management is a plus.

This hybrid position requires a blend of remote work and on-site presence in Ho Chi Minh City, Ho Chi Minh, VN to effectively support the executive team and manage office-related duties. Our client offers a dynamic work environment, opportunities for professional development, and a competitive compensation package.

Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to their executive team. This role is based at our client's office in **Can Tho, Can Tho, VN**, and requires your daily presence to ensure efficient operations. You will be responsible for managing schedules, coordinating meetings, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth functioning of the executive office. This includes managing travel arrangements, maintaining filing systems, and acting as a point of contact for internal and external stakeholders.

The ideal candidate will possess excellent organizational, time-management, and communication skills, with a keen eye for detail. Previous experience as an administrative assistant, executive assistant, or in a similar role is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. You should be discreet, reliable, and capable of handling confidential information with professionalism. A positive attitude and a strong work ethic are paramount. This role offers the opportunity to work closely with senior leadership and gain valuable insights into the operations of the company. We are looking for an individual who is a team player and committed to providing exceptional support. Your ability to anticipate needs and proactively manage tasks will be critical to success. This position is ideal for someone who thrives in a busy, office-based environment and enjoys contributing to the efficiency of a dynamic team.

Our client is a prominent player in the energy sector, known for its commitment to innovation and operational excellence. We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our operations team based in **Vung Tau, Ba Ria–Vung Tau, VN**. This role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote work. Your primary responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements for the operations department. You will handle correspondence, prepare reports and presentations, and maintain organized filing systems, both physical and digital. Data entry, processing invoices, and assisting with budget tracking will also be part of your duties. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication flow. The ability to anticipate needs and proactively address challenges is highly valued. Supporting the team with various administrative projects and contributing to the efficiency of daily operations are paramount. The ideal candidate will have a proven track record as an administrative assistant, with at least 2-3 years of relevant experience. Excellent organizational and time-management skills are a must, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills are essential. Experience in the energy industry or a similar technical field is a plus. Familiarity with office management systems and procedures is required. This position offers a competitive salary and benefits package, along with opportunities for professional development within a dynamic and supportive work environment. Join our team and play a crucial role in ensuring the efficient functioning of our vital operations.