1 307 Office Management jobs in Vietnam

PropertyGuru is Southeast Asia's leading PropTech company, and the preferred destination for over 32 million property seekers monthly to connect with over 50,000 agents monthly to find their dream home. PropertyGuru empowers property seekers with more than 2.1 million real estate listings, in-depth insights, and solutions that enable them to make confident property decisions across Singapore, Malaysia, Thailand and Vietnam.

was launched in Singapore in 2007 and since then, PropertyGuru Group has made the property journey a transparent one for property seekers in Southeast Asia. In the last 18 years, PropertyGuru has grown into a high-growth PropTech company with a robust portfolio including leading property marketplaces and award-winning mobile apps across its markets in Singapore, Malaysia, Vietnam, Thailand as well as the region's biggest and most respected industry recognition platform – PropertyGuru Asia Property Awards , events and publications across Asia.

For more information, please visit: ; PropertyGuru Group on LinkedIn .

Office Management Specialist's role and responsibility is to organize and delivery office and administrative services to employees, contributing to creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

As a Guru you will be accountable for:

Reception

• Ensuring that the company is positively represented in all interactions and promoting a positive impression to customers and visitors. Overseeing the management of guest and visitor inquiries at the reception counter. Perform other front-office and clerical activities smoothly Perform other front-office activities and ensuring daily operations, such as guest/ visitor welcoming, clerical tasks,, answering phone calls etc.

Office Supplies/ Services/ Business Trips

• Control and ensure providence of office supplies and internal services such as stationery, water, logistics, courier, etc.
• Arrange air-ticket, accommodation, transportation, travel insurance, visa, etc. for employee business trips

Office & Asset Management

• Oversees all relevant office physical conditions such as office rental, layout, facilities, assets, security, hygiene and cleanliness and ensure physical security operations in accordance with ISO and related requirements.
• Make periodical office audit and ensure necessary maintenance and repair, and all equipment, tools are in proper conditions.
• Control asset, conduct periodical inventory and liquidation, follow up for fire/asset insurance
• Make plan and implement annual fire fighting operation activities and ensure office fire and safety conditions

Expenditure Control and Vendor Management:

• Lead the liaison with vendors and suppliers for office management services. Negotiate contracts and manage relationships to ensure high-quality service delivery and cost efficiency. Manage vendors/ contracts properly
• Control administrative and office management expenditure and ensure all items invoiced and paid on time

Employee health, welfare, events

• Organize annual health check and other welfare-related activities for employees
• Organize event and employee engagement activities as assigned

Others:

• Propose administrative & office policies and process and ensure compliance
• Well-coordinate and support office and administrative services for branches
• Performs other tasks assigned by Team Lead, Manager

We're looking for someone who has:

• Bachelor's Degree in Business Administration or relevant major
• Minimum 3 years' proven experience in a senior administrative capacity, preferably in office administration, office management, general affairs, or a similar role.
• Knowledge of office equipment and relevant compliance regulations such as fire safety and workplace safety standards
• Familiar with procurement procedures and vendor management, including sourcing, evaluation, negotiation and contract coordination
• Experience in organizing team building and employee engagement activities is highly preferred
• Advanced proficiency in MS Office, especially Excel, Word, and PowerPoint and Canva.
• Good command of English (spoken and written).
• Service-oriented mindset with a proactive and positive attitude.
• Good at interpersonal and communication skills
• Excellent multi-tasking, organizational, time-management, prioritization skills, and able to work well under pressure.
• Ability to work independently with minimal supervision; good problem-solving mindset
• High level of professionalism and ability to maintain confidentiality
• Must be able to work onsite at the office

Our commitment to you:

• Hybrid flexible working that focuses on outcomes over hours.
• Holistic rewards package covering your financial, physical & mental health.
• Multi-directional career development across all levels.
• Inclusive benefits like equal paternity leave, supporting all employees in work-life balance.

Mô tả công việc:

(Mức lương: triệu VNĐ)

I. Financial Work

• Responsible for daily financial accounting: expense reimbursement, income and expenditure record, voucher organization and filing;
• Assist in completing monthly/quarterly financial statements, tax filings and bank reconciliations;
• Manage accounts receivable and payable, and track the progress of payments.
• Participate in budget preparation and cost control analysis;
• Handle basic financial and tax affairs such as invoice issuance and tax registration.

II. Administrative Work

• Daily office management (procurement of office supplies, equipment maintenance, environmental maintenance, etc.);
• Meeting organization, event coordination and travel itinerary arrangement;
• Manage company archives, contracts and important documents;
• Coordinate with property management, suppliers and external service providers.

III. Personnel Work

Recruitment Support:

• Post job information, screen resumes, and arrange interviews.
• Assist in handling onboarding and offboarding procedures as well as employee file management.

Attendance and Compensation:

• Statistically process the attendance data of employees and assist in calculating monthly salaries.
• Handle the addition and reduction of social security personnel and coordinate with the competent authorities.

Employee Relations:

• Organize employee training, team activities and corporate culture promotion;
• Handle basic employee inquiries and labor relations matters.

Implementation of systems:

• Assist in improving the personnel regulations and systems, and supervise their implementation.

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

Generous incentives

The company provides office equipment for every employee.

The company will organize outdoor group building activities and afternoon tea from time to time

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

• Educational Background: Bachelor's degree or above, with a preference for majors in finance, human resources, or administrative management;
• Work Experience: 1-3 years of experience in a comprehensive position involving finance, administration and human resources;
• Familiar with the use of financial software, Office and personnel systems;
• Proficient in both English and Chinese spoken language skills.

Professional Knowledge:

• Understand basic fiscal and taxation regulations, labor laws, and social security policies;
• Master the processes of personnel modules such as recruitment, attendance, and salary.

Capability Requirements:

• Careful and meticulous, with data sensitivity and confidentiality awareness;
• Effective communication skills, capable of coordinating cross-departmental work;
• Adapted to multitasking and with strong sense of responsibility.

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Hành chính Văn phòng,Hành Chính/Văn Phòng

Đại Học

Không yêu cầu

• Managing incoming and outgoing mail, emails, and phone calls, and directing inquiries appropriately.
• Scheduling meetings, appointments, and managing calendars for relevant personnel.
• Maintaining organized digital and physical filing systems.
• Preparing and proofreading documents, reports, presentations, and correspondence.
• Ordering and maintaining office supplies and equipment.
• Assisting with travel arrangements and expense reporting.
• Coordinating with vendors and service providers.
• Providing general administrative support to the team as needed.
• Ensuring the office environment is well-maintained and organized.
• Assisting with onboarding new staff members by preparing necessary paperwork and resources.
• Implementing and maintaining efficient administrative processes.

• High school diploma or equivalent; Associate's degree in Business Administration or a related field is a plus.
• Minimum of 2 years of experience in an administrative support or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Proactive and resourceful in problem-solving.
• Experience with virtual collaboration tools is beneficial.
• Ability to work both independently and as part of a team in a hybrid environment.

• Manage office correspondence, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office files, records, and databases.
• Prepare reports, presentations, and other documents as needed.
• Manage office supplies inventory and place orders as necessary.
• Assist with event planning and coordination for company meetings and activities.
• Greet visitors and direct them appropriately.
• Provide general administrative support to various departments.
• Handle basic bookkeeping and expense tracking.
• Ensure the office environment is well-maintained and presentable.
• Assist with onboarding new employees, including administrative setup.
• Operate standard office equipment and manage office equipment maintenance.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in Vietnamese and English.
• Ability to multitask and prioritize tasks effectively.
• Discretion and ability to handle confidential information.
• Proactive and resourceful approach to problem-solving.
• Comfortable working in a hybrid environment, balancing office and remote duties.

• Manage day-to-day office operations and administrative tasks.
• Maintain and order office supplies, equipment, and other necessary inventory.
• Schedule and coordinate meetings, appointments, and conference calls.
• Handle incoming and outgoing correspondence, including emails, mail, and faxes.
• Organize and maintain physical and digital filing systems.
• Prepare documents, reports, and presentations as required.
• Greet visitors and provide general information or direct them appropriately.
• Answer and direct phone calls to the relevant personnel.
• Assist with travel arrangements and expense reporting.
• Provide administrative support to management and staff as needed.

• High school diploma or equivalent; Associate's degree or relevant certification is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Professional and courteous demeanor.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and as part of a team.

• Manage general office operations and administrative tasks.
• Handle incoming and outgoing correspondence (mail, email, phone).
• Schedule appointments, meetings, and manage calendars.
• Organize and maintain office filing systems.
• Order and maintain office supplies and equipment.
• Greet visitors and direct them appropriately.
• Prepare reports, presentations, and other documents.
• Coordinate travel arrangements for staff.
• Provide general support to employees and management.
• Maintain a tidy and organized office environment.

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Professional attitude and demeanor.
• Attention to detail and accuracy.
• Experience with office management systems is a plus.
• High school diploma or equivalent; Associate's degree preferred.

• Manage daily office operations, ensuring a well-organized and efficient workspace.
• Oversee inventory of office supplies and order new stock as needed.
• Coordinate with vendors for facility maintenance, repairs, and services.
• Answer and direct phone calls, manage incoming/outgoing mail, and handle general inquiries.
• Schedule meetings, manage calendars, and make travel arrangements.
• Welcome visitors and provide a professional first impression.
• Assist with the organization of company events and meetings.
• Provide administrative support to various departments as required.
• Maintain filing systems and ensure accurate record-keeping.

• High school diploma or equivalent; Associate's degree or certification in administration is a plus.
• Minimum of 3 years of experience in an administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Experience working in a hybrid office environment.

''Open for Vietnamese only''

JOB PURPOSE

• The Office Management Team Leader is responsible for overseeing all administrative operations across the Hanoi and Ho Chi Minh City offices, ensuring a professional and efficient working environment that complies fully with all health, safety, and nvironmental regulations, as well as Manpower's operational and ethical standards. This role also serves as the primary liaison with government authorities for all legal, licensing and administrative matters.
• In addition, the job holder also serves as a Personal Assistant to the Head of Manpower Brand to ensure operational efficiency.

ROLES & RESPONSIBILITIES

Office Administration
:

• Develop and optimize office administration procedures to ensure operational efficiency and cost-effectiveness.
• Supervise front desk operations including visitor reception, mail handling, meeting room bookings, and delivery management.
• Manage service providers to maintain cleanliness, hygiene, and safety in the office.

Event Management:

• Take full responsibility for planning and organizing all internal company events, including but not limited to: year-end parties, company trips, team-building activities, and corporate culture events.
• Coordinate with departments and vendors to ensure events are executed effectively, within budget, and aligned with company culture.
• Evaluate event outcomes and propose improvements for future programs.

External relations:

• Represent the company in dealings with government agencies regarding licenses, fire safety, occupational safety, etc.
• Coordinate with departments to prepare and submit legal documentation as required.

HR and Legal Support:

• Provide logistical support for internal training programs.
• Manage visa and work permit applications for expatriate employees.

Team Management and Development:

• Coach and mentor administrative staff to improve performance and efficiency.
• Lead by example in upholding compliance and professional ethics.

Personal Assistant to Head of Manpower Brand:

• Provide support to the Head of Manpower Brand, including but not limited to daily administrative, coordination, and communication tasks.
• Manage schedules, arrange meetings, and prepare relevant documents.

REQUIREMENTS:

• Possess Bachelor degree of Business or relevant.
• Good computer skills in MS office
• Proactive work behavior and good customer service mindset
• Good English
• Very good inter-personal skills

BENEFITS

• 18 Annual Leave Days MIN (additional 1 day per 2 years of service, max 30 days)
• 13.5 Public Holidays Including Christmas Day and eves
• Monthly meal & phone allowances
• Attractive yearly bonus
• Flexible working time
• Private health and accident insurance package for employee and one dependent
• Birthday Leave and Birthday gift
• Additional Long Service Bonus (1 gross month per 5 years) etc.

CONTACT

• Ms. Ha Nguyen
• Phone: Email:

WORKING HOURS:
Mon – Fri, 8:30AM – 5:30PM or 9:00AM – 6:00PM

LOCATION:
4th Floor, Thaisquare Caliria Building, No. 11A Cat Linh, O Cho Dua Ward, Hanoi

• Overseeing the day-to-day administrative operations of the office.
• Managing office supplies, equipment, and vendor relationships.
• Coordinating meetings, appointments, and travel arrangements for staff.
• Preparing correspondence, reports, and presentations.
• Maintaining organized filing systems, both physical and digital.
• Assisting with human resources functions, such as onboarding new employees and managing personnel records.
• Handling incoming and outgoing communications, including phone calls and emails.
• Providing administrative support to management and other staff members as needed.
• Ensuring office security and managing access.
• Maintaining a professional and welcoming office environment.