535 Office Pa jobs in Vietnam
Administrative Executive Assistant
53000 Thuy Van
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Posted 1 day ago
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Our client is seeking a highly organized and proactive Administrative Executive Assistant to provide comprehensive support to senior management in Hue, Thua Thien–Hue, VN . This role requires exceptional communication, organizational, and multitasking skills to ensure the smooth operation of the executive office. The Executive Assistant will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. You will act as a primary point of contact for internal and external stakeholders, maintaining confidentiality and professionalism at all times. Key responsibilities include drafting correspondence, managing office supplies and equipment, and assisting with special projects as needed. The ideal candidate will have proven experience as an executive assistant or in a similar administrative role, with a strong understanding of office management principles. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is essential. Excellent time management and prioritization skills are required to manage multiple competing demands effectively. You will also be responsible for event planning and coordination for executive meetings and functions. We are looking for an individual who is discreet, reliable, and possesses a high level of initiative. This is a rewarding opportunity to be a key support to leadership within a dynamic organization. The successful candidate will have outstanding interpersonal skills and the ability to anticipate needs and proactively solve problems. This hybrid role offers flexibility, combining essential in-office presence with remote work capabilities.
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Senior Administrative Executive Assistant
710000 Bien Hoa, Dong Nai
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We are seeking a highly organized and proactive Senior Administrative Executive Assistant to join our dynamic team. This is a fully remote position, offering the flexibility to work from anywhere. As a key support to our executive leadership, you will manage complex calendars, coordinate domestic and international travel arrangements, prepare detailed reports and presentations, and handle confidential information with the utmost discretion. Your responsibilities will include managing correspondence, acting as a gatekeeper, organizing virtual meetings, and ensuring smooth operational flow.
The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software is essential. Experience with project management tools and virtual collaboration platforms such as Zoom, Microsoft Teams, and Slack is highly desirable. You should be a self-starter, able to anticipate needs, and work independently with minimal supervision. Strong attention to detail, a professional demeanor, and a commitment to maintaining confidentiality are paramount. This role requires a forward-thinking individual who can adapt to a fast-paced, remote work environment and contribute to the overall efficiency of our executive operations.
If you are a seasoned administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply. Your contributions will be vital in ensuring our executives can focus on strategic initiatives. We value a collaborative spirit and a dedication to excellence in all administrative functions. The ability to manage competing priorities and deliver high-quality results consistently is key to success in this role. Experience in supporting C-level executives is a significant advantage.
Location: This role is fully remote, allowing you to work from anywhere within Vietnam.
The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software is essential. Experience with project management tools and virtual collaboration platforms such as Zoom, Microsoft Teams, and Slack is highly desirable. You should be a self-starter, able to anticipate needs, and work independently with minimal supervision. Strong attention to detail, a professional demeanor, and a commitment to maintaining confidentiality are paramount. This role requires a forward-thinking individual who can adapt to a fast-paced, remote work environment and contribute to the overall efficiency of our executive operations.
If you are a seasoned administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply. Your contributions will be vital in ensuring our executives can focus on strategic initiatives. We value a collaborative spirit and a dedication to excellence in all administrative functions. The ability to manage competing priorities and deliver high-quality results consistently is key to success in this role. Experience in supporting C-level executives is a significant advantage.
Location: This role is fully remote, allowing you to work from anywhere within Vietnam.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant
51000 An Thanh
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. You will be responsible for managing complex calendars, coordinating travel, preparing correspondence, and handling confidential information. The ideal candidate will be a proactive problem-solver with excellent communication and technological proficiency.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and calls, proactively resolving conflicts.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Organize and maintain electronic and physical filing systems for easy retrieval of information.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage departmental budgets and invoices.
- Act as a liaison between executives and internal/external stakeholders.
- Prepare meeting agendas, take minutes, and track action items.
- Manage special projects and events as assigned.
- Handle confidential and sensitive information with the utmost discretion.
- Anticipate the needs of the executives and proactively address them.
- Maintain a professional and efficient remote working environment.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive problem-solving skills and a resourceful approach.
- Demonstrated ability to work independently and as part of a remote team.
- Experience with travel booking and expense management systems.
- Bachelor's degree or equivalent experience is preferred.
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Executive Administrative Assistant
59000 Phan Thiet, Binh Thuan
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Join our team as an Executive Administrative Assistant, providing essential support to our senior leadership in a fully remote capacity. You will manage complex calendars, coordinate meetings and travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. Your responsibilities will include organizing and maintaining digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and interpersonal skills. Proficiency in office productivity software, virtual meeting platforms, and project management tools is essential. You must be a proactive self-starter, capable of anticipating needs and resolving issues independently. This role requires a professional demeanor, excellent time management abilities, and a strong commitment to providing high-level administrative support in a remote work environment. You will be a key point of contact for internal teams and external partners, ensuring smooth operations and efficient communication. Your contributions will be vital to the productivity and success of our executives, supporting them fromPhan Thiet, Binh Thuan, VN .
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Executive Administrative Assistant
30000 Haiphong , Haiphong
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We are seeking a highly organized and proactive Executive Administrative Assistant to support senior management in Haiphong, Hai Phong, VN . This role is crucial for ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include:
- Managing and coordinating complex calendars, scheduling meetings, and appointments.
- Arranging domestic and international travel, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and directing phone calls, visitors, and incoming correspondence.
- Organizing and maintaining filing systems, both physical and digital.
- Managing office supplies and ensuring the availability of necessary resources.
- Assisting with event planning and coordination for company meetings and functions.
- Conducting research and compiling data for various projects.
- Handling confidential information with the utmost discretion and professionalism.
- Providing general administrative support to the executive team as needed.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- Detail-oriented with strong proofreading skills.
- Proactive approach to problem-solving.
- Experience supporting C-level executives is highly preferred.
- Familiarity with office management procedures is a plus.
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4
Executive Administrative Assistant
610000 Hoi An
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in Buon Ma Thuot, Dak Lak, VN . This role is crucial for ensuring the smooth operation of daily administrative tasks and supporting strategic initiatives. The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, prepare reports and presentations, and act as a primary point of contact for internal and external stakeholders. You will be responsible for prioritizing tasks, managing correspondence, and maintaining confidentiality of sensitive information. This hybrid position offers a balance of in-office collaboration and remote flexibility, allowing you to contribute effectively while maintaining a work-life balance. Key responsibilities include gatekeeping executive schedules, arranging meetings and conferences, drafting communications, and conducting research as needed. You will also assist with event planning, manage office supplies, and handle expense reports. Strong interpersonal skills, excellent written and verbal communication, and a keen eye for detail are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools are highly desirable. The ideal candidate will possess at least 3-5 years of relevant experience, a bachelor's degree, and a proven ability to anticipate needs and solve problems efficiently. This is an excellent opportunity to contribute to a dynamic team and grow professionally in a supportive environment.
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5
Executive Administrative Assistant
590000 Phan Thiet, Binh Thuan
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in **Phan Thiet, Binh Thuan, VN**. This hybrid role offers a dynamic work environment blending remote flexibility with essential in-office collaboration. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Key duties include liaising with internal departments and external stakeholders, maintaining office supplies, organizing files and records, and assisting with special projects as assigned. The role requires a strong command of English, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with modern office technologies. We are looking for an individual who can anticipate needs, work independently, and maintain a high level of professionalism at all times. A Bachelor's degree in Business Administration or a related field is preferred, along with at least 3-5 years of relevant experience supporting executives. You should be adept at managing priorities in a fast-paced setting and contributing to the smooth operation of the executive office. If you are a detail-oriented professional with a commitment to excellence and a desire to be part of a growing organization, we encourage you to apply. Your responsibilities will extend to preparing meeting agendas, taking minutes, and following up on action items to ensure timely completion. You will also manage incoming and outgoing correspondence, screen calls, and provide a welcoming point of contact for visitors. A proactive approach to identifying and resolving potential issues before they arise is highly valued. The ability to adapt to changing priorities and deadlines is crucial for success in this position. Your contribution will be vital in supporting the efficiency and effectiveness of our executive team.
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Executive Administrative Assistant
62000 Hoi An
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in **Buon Ma Thuot, Dak Lak**. This hybrid position requires your presence in the office for key meetings and operational needs, complemented by remote work flexibility. You will be responsible for managing calendars, scheduling appointments, making travel arrangements, and preparing for meetings. Duties include drafting correspondence, preparing reports, organizing and maintaining files, and managing office supplies. A critical aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring smooth communication and professional representation. You should be adept at handling confidential information with discretion and maintaining a high level of professionalism at all times. Proficiency in office productivity software, including word processing, spreadsheets, and presentation tools, is essential. Excellent communication, interpersonal, and organizational skills are required. The ideal candidate will possess strong multitasking abilities, a keen eye for detail, and the capacity to anticipate needs and proactively address challenges. You will play a vital role in ensuring the efficient operation of the executive office, contributing to the overall productivity of our leadership team. This role offers a blend of in-office collaboration and remote flexibility, supporting a productive work environment.
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7
Executive Administrative Assistant
410000 Pleiku, Gia Lai
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Posted today
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Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial in ensuring the smooth operation of daily administrative activities and maintaining efficient workflow within the executive office. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence with professionalism and discretion.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize executive calendars, prioritizing appointments and conflicts to ensure maximum productivity.
- Coordinate and schedule internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Arrange complex domestic and international travel, including flights, accommodation, and ground transportation, ensuring all itineraries are accurate and well-communicated.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company branding.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately or redirect as necessary.
- Serve as a gatekeeper for executive access, managing inquiries and requests efficiently.
- Maintain confidential files and records with a high degree of integrity.
- Assist with special projects and event planning as needed.
- Conduct research and compile data for various reports and presentations.
- Prepare and process expense reports and invoices.
- Ensure office supplies are adequately stocked and manage office equipment.
- Greet visitors and clients professionally.
- Act as a liaison between executives and employees, as well as external parties.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills in English and Vietnamese.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software.
- Discretion and a high level of confidentiality are essential.
- Ability to work independently and as part of a team, with a proactive approach to problem-solving.
- A professional and polished demeanor.
- Familiarity with office management systems and procedures.
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8
Executive Administrative Assistant
55000 Hoa Sơn
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Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is critical in ensuring the smooth operation of executive functions and supporting strategic initiatives from a remote setting. The ideal candidate will possess exceptional communication, time management, and organizational skills, with a proven ability to handle confidential information with discretion. As an integral part of our remote-first team, you will be empowered to manage a wide range of administrative tasks efficiently. You will be responsible for managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (both domestic and international). This includes preparing meeting agendas, taking minutes, and following up on action items. You will also handle correspondence, screen calls, and manage email communications on behalf of executives. Preparing reports, presentations, and other documents, often requiring data compilation and formatting, will be a key part of your duties. You will also assist with event planning and coordination for virtual and potential in-person engagements. Maintaining efficient filing systems, both digital and physical, and managing office supplies inventory are also within your purview. Proactively identifying and addressing the needs of the executives you support is paramount. Key responsibilities include:
- Managing complex executive calendars, scheduling meetings, and coordinating appointments.
- Arranging domestic and international travel, including flights, accommodations, and visas.
- Preparing meeting agendas, taking accurate minutes, and distributing action items.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Creating and editing presentations, reports, and other documents.
- Assisting with event planning and logistics for virtual and hybrid meetings.
- Maintaining organized digital and physical filing systems.
- Conducting research and preparing briefing materials for executives.
- Managing expense reports and processing reimbursements.
- Providing general administrative support to ensure executive efficiency.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience as an Executive Administrative Assistant or in a similar high-level support role, preferably in a remote environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Discretion and ability to handle confidential information.
- Proactive attitude and strong problem-solving skills.
- Ability to work independently and manage workload effectively in a remote setting.
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