2 366 Office Pa jobs in Vietnam
Executive Administrative Assistant
₫900000 - ₫1200000 Y
SterlingTech
Posted today
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Job Description
Job Responsibilities
Email Management:
Organise and prioritise emails.
Draft and respond to emails on behalf of the Director.
Manage multiple inbox's to ensure timely responses.
Calendar/ Diary Management:
Organise & manage appointments, meetings & events across teams and time zones.
Coordinate travel arrangements.
Set reminders for important deadlines.
Administrative Support:
Prepare reports, presentations, and briefing materials for meetings.
Support research and operational projects as required.
Organise and coordinate meetings, including preparing agendas, taking minutes, monitoring timing and ensure follow-up actions are tracked.
Problem solving and providing solutions where possible to the Director.
Communication:
Serve as a liaison between the Director/General Manager and other team members.
Screen and handle phone calls.
Communicate effectively with the director on day to day appointments & urgent action items.
Task Coordination:
Coordinate tasks with other team members and vendors.
Ensure all assignments are completed on time.
Requirements:
Proven experience as an Executive Assistant or in a similar role.
Experience in providing high-level support to the Director and General Manager.
Strong time management and attention to detail.
Think outside the box to help with finding solutions in a fast paced environment.
Go getter attitude who can manage & offer support to multiple executives.
Strong organisational and multitasking skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and Google Workspace.
Discretion and confidentiality in handling sensitive information.
Ability to work independently and remotely.
Familiarity with project management tools is a plus.
To proceed with the application, kindly answer the link provided:
Job Types: Full-time, Permanent
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0
Executive Administrative Assistant
63000 Hoi An
WhatJobs
Posted today
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support in Buon Ma Thuot, Dak Lak, VN . This role is essential for ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a professional demeanor. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. Gatekeeping phone calls, screening mail, and handling correspondence with discretion are also key aspects of this position. You will act as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal skills and the ability to build rapport quickly. Proactive problem-solving and anticipating the needs of the executive team are crucial. This role demands a high level of confidentiality and the ability to handle sensitive information with utmost care. Proficiency in office productivity software, including word processing, spreadsheets, and presentation tools, is a must. Experience in event planning and coordination is a plus. The successful candidate will be a reliable and adaptable individual, capable of multitasking and prioritizing effectively in a demanding environment. You will play a vital role in supporting executive leadership, enabling them to focus on strategic priorities. A commitment to professionalism and a strong work ethic are paramount. This position offers a significant opportunity to be an integral part of a key team, contributing to the overall success of the organization in Buon Ma Thuot, Dak Lak, VN . We are looking for someone who takes initiative, demonstrates excellent judgment, and is dedicated to providing superior administrative support. Your ability to manage diverse tasks and maintain composure under pressure will be highly valued.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
500000 Vung Tau
WhatJobs
Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership, working remotely from anywhere with a connection to operations in Vung Tau, Ba Ria–Vung Tau, VN . This crucial role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be adept at calendar management, travel coordination, expense reporting, and preparing correspondence and presentations. You will act as a gatekeeper, managing incoming communications and ensuring efficient workflow for executives. This role demands a high degree of professionalism, discretion, and the ability to anticipate needs and proactively solve problems. Experience with office management software and virtual collaboration tools is essential. The successful candidate will be a reliable and efficient multitasker, capable of supporting executives in a fully remote capacity. We are looking for an individual who is detail-oriented, possesses excellent time management skills, and is committed to providing top-tier administrative support. This position offers the flexibility of remote work while being an integral part of the executive team.
Responsibilities:
Responsibilities:
- Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate domestic and international travel logistics and itineraries.
- Process expense reports and manage budgets for executive office.
- Act as a primary point of contact for internal and external stakeholders.
- Organize and maintain digital and physical filing systems.
- Conduct research and prepare reports as requested by executives.
- Handle confidential information with utmost discretion.
- Assist with event planning and coordination as needed.
- Provide general administrative support to ensure smooth office operations.
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Strong problem-solving skills and attention to detail.
- Experience working remotely and managing executive support from a distance.
- Discretion and the ability to handle sensitive information.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
900000 Can Tho , Can Tho
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from your preferred location while ensuring seamless administrative operations. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. Your duties will include handling confidential information with the utmost discretion, managing email communications, and acting as a primary point of contact for internal and external inquiries. You will also be involved in event planning, expense reporting, and maintaining organized filing systems. The ideal candidate will possess exceptional organizational skills, a strong ability to multitask, and excellent time management capabilities. Proficiency in office software suites, virtual meeting platforms, and communication tools is essential. A professional demeanor, strong problem-solving skills, and a proactive approach to anticipating needs are paramount. Qualifications include a Bachelor's degree in Business Administration or a related field, or equivalent professional experience. A minimum of 5 years of experience providing executive-level administrative support is required. Experience working in a remote environment is a significant advantage. As a fully remote role, you must be self-motivated, disciplined, and comfortable working independently. You will collaborate with a distributed team using various digital tools. This is an excellent opportunity for a seasoned administrative professional to contribute to the success of our leadership team from the convenience of a remote setup, supporting operations for the **Can Tho, Can Tho, VN** region and beyond.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
53000 Hue, Thua Thien Hue
WhatJobs
Posted today
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior management in their operations based in Hue, Thua Thien–Hue, VN . This role is crucial for ensuring the smooth and efficient functioning of the executive office. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and minutes, and handling confidential correspondence. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment.
Primary responsibilities include:
We require a Bachelor's degree in Business Administration or a related field, with at least 4 years of proven experience as an Executive Assistant or in a similar administrative role supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Excellent written and verbal communication skills, strong organizational abilities, and a high level of professionalism are essential. The ability to maintain confidentiality and handle pressure with grace is critical. This role offers a stable work environment and the chance to be an integral part of a respected organization, contributing directly to the success of its leadership team. Your dedication to excellence will be highly valued.
Primary responsibilities include:
- Managing and coordinating the daily schedules and appointments of executives, including complex calendar management and conflict resolution.
- Arranging all aspects of executive travel, including flights, accommodation, visas, and ground transportation, often with last-minute changes.
- Preparing, proofreading, and editing documents, reports, presentations, and other correspondence with a high degree of accuracy.
- Organizing and preparing for board meetings, executive team meetings, and other high-level engagements, including venue booking and catering.
- Taking accurate minutes during meetings and distributing them promptly to relevant stakeholders.
- Acting as a primary point of contact for internal and external communications, screening calls and emails, and directing inquiries appropriately.
- Managing and maintaining filing systems, both physical and digital, ensuring confidentiality and easy retrieval of information.
- Assisting with expense reporting and budget tracking for the executive office.
- Conducting research and compiling information as requested by executives.
- Handling sensitive and confidential information with the utmost discretion and professionalism.
- Providing general administrative support, such as ordering supplies and managing office equipment.
- Proactively anticipating the needs of the executives and taking initiative to resolve issues before they arise.
- Maintaining positive relationships with clients, vendors, and other business partners.
- Assisting with special projects as assigned by senior leadership.
- Ensuring a professional and welcoming environment within the executive suite.
We require a Bachelor's degree in Business Administration or a related field, with at least 4 years of proven experience as an Executive Assistant or in a similar administrative role supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Excellent written and verbal communication skills, strong organizational abilities, and a high level of professionalism are essential. The ability to maintain confidentiality and handle pressure with grace is critical. This role offers a stable work environment and the chance to be an integral part of a respected organization, contributing directly to the success of its leadership team. Your dedication to excellence will be highly valued.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
53000 Hue, Thua Thien Hue
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Qualifications:
This is a fantastic opportunity for a dedicated professional to contribute to a dynamic team. The role is based in Hue, Thua Thien–Hue, VN , with a hybrid work arrangement, offering a blend of in-office and remote work flexibility. Our client values employees who are detail-oriented, possess strong problem-solving abilities, and are committed to maintaining high standards of performance. If you are a self-starter with a passion for administrative excellence, we encourage you to apply.
Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Screen and direct phone calls, emails, and visitors, acting as a first point of contact.
- Organize and manage filing systems, both electronic and physical.
- Conduct research and prepare background materials for meetings and projects.
- Assist with expense report preparation and submission.
- Maintain confidentiality of all sensitive information.
- Support event planning and coordination as needed.
- Perform other administrative duties as assigned to ensure the efficient functioning of the executive office.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently and as part of a team.
- Bachelor's degree in Business Administration or a related field is preferred.
- Experience working in a professional services environment is a plus.
- Familiarity with virtual meeting platforms and collaboration tools.
- Adaptability and a positive attitude towards evolving demands.
This is a fantastic opportunity for a dedicated professional to contribute to a dynamic team. The role is based in Hue, Thua Thien–Hue, VN , with a hybrid work arrangement, offering a blend of in-office and remote work flexibility. Our client values employees who are detail-oriented, possess strong problem-solving abilities, and are committed to maintaining high standards of performance. If you are a self-starter with a passion for administrative excellence, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
95000 Long Xuyen, An Giang
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within their fully remote organization. This role is crucial for ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communication, and handling sensitive information with the utmost discretion. The ideal candidate will possess exceptional organizational skills, a polished professional demeanor, and the ability to anticipate needs and proactively solve problems in a dynamic, virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries, ensuring efficiency and cost-effectiveness.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails, calls, and mail, and respond on behalf of executives when appropriate.
- Organize and facilitate virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Conduct research and gather information for various projects and presentations.
- Manage expense reporting and reimbursement processes for executives.
- Maintain confidential files and records with accuracy and discretion.
- Serve as a primary point of contact for internal and external stakeholders, representing the executive office professionally.
- Anticipate executive needs and proactively offer solutions to ensure seamless workflow and productivity.
- Manage special projects as assigned by executives.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote or distributed team setting.
- Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines simultaneously.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills, with strong attention to detail and grammar.
- Discretion and a high level of professionalism when handling confidential information.
- Proactive problem-solving abilities and a resourceful approach.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Experience with calendar management, travel arrangements, and expense reporting.
- A positive attitude and a commitment to providing outstanding support.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
40000 Thanh Hoa , Thanh Hoa
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is pivotal in ensuring the smooth operation of executive functions and requires a polished professional with exceptional communication and organizational skills. The position is based in Thanh Hoa, Thanh Hoa, VN , with a hybrid work arrangement, offering a blend of in-office presence for key meetings and tasks, and remote flexibility for other duties.
Key responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and adherence to company standards. Handling confidential information with the utmost discretion is paramount. The assistant will manage incoming communications, prioritizing and directing inquiries appropriately. Organizing and preparing agendas for meetings, taking minutes, and following up on action items will be a core duty. Assisting with event planning, including logistics and coordination for internal and external functions, will also be required. Maintaining organized filing systems, both physical and digital, is essential. You will act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous interactions. Proactively identifying and addressing potential issues before they arise is highly valued. The ideal candidate is a resourceful problem-solver, capable of anticipating needs and managing multiple priorities in a fast-paced environment. A keen eye for detail and a commitment to excellence are essential for this role. You should be proficient in office productivity software and possess excellent interpersonal skills.
Qualifications:
Key responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and adherence to company standards. Handling confidential information with the utmost discretion is paramount. The assistant will manage incoming communications, prioritizing and directing inquiries appropriately. Organizing and preparing agendas for meetings, taking minutes, and following up on action items will be a core duty. Assisting with event planning, including logistics and coordination for internal and external functions, will also be required. Maintaining organized filing systems, both physical and digital, is essential. You will act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous interactions. Proactively identifying and addressing potential issues before they arise is highly valued. The ideal candidate is a resourceful problem-solver, capable of anticipating needs and managing multiple priorities in a fast-paced environment. A keen eye for detail and a commitment to excellence are essential for this role. You should be proficient in office productivity software and possess excellent interpersonal skills.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior-level executives.
- Proven experience managing complex calendars and coordinating travel arrangements.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills, with a high degree of professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Ability to handle confidential information with discretion and integrity.
- Proactive and resourceful problem-solving capabilities.
- Experience in a hybrid work environment is preferred.
- Fluency in English is required.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
70000 Vung Tau
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to work from home. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a keen eye for detail and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. This role requires a proactive approach to anticipate needs and ensure smooth day-to-day operations for the executives.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Draft, review, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with discretion and professionalism.
- Conduct research and compile data for various projects and reports.
- Assist with event planning and coordination.
- Manage office supplies and vendor relationships (for remote setup).
- Act as a liaison between executives and internal/external stakeholders.
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 4 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and work efficiently in a fast-paced, remote environment.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities.
- Experience with project coordination is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
530000 Binh Dinh , Binh Dinh
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role demands exceptional attention to detail, superior time management skills, and the ability to anticipate the needs of busy executives. As a remote team member, you will be responsible for managing complex calendars, coordinating meetings across different time zones, making travel arrangements, and preparing reports and presentations. You will act as a gatekeeper, ensuring smooth communication flow and efficient operations.
The ideal candidate will have a strong understanding of office procedures and administrative best practices, combined with advanced proficiency in digital productivity tools. You will be entrusted with confidential information, requiring a high degree of discretion and professionalism. Responsibilities include managing correspondence, conducting research, organizing and maintaining digital files, and assisting with special projects as assigned. The ability to multitask, prioritize effectively, and maintain composure under pressure is essential. This position offers the flexibility of a fully remote work environment, allowing you to contribute significantly from your home office in **Quy Nhon, Binh Dinh, VN**. We are looking for a self-starter who is adaptable, reliable, and possesses excellent written and verbal communication skills. If you thrive in a fast-paced environment and are adept at managing administrative tasks with precision and efficiency, this opportunity is for you.
Key Responsibilities:
The ideal candidate will have a strong understanding of office procedures and administrative best practices, combined with advanced proficiency in digital productivity tools. You will be entrusted with confidential information, requiring a high degree of discretion and professionalism. Responsibilities include managing correspondence, conducting research, organizing and maintaining digital files, and assisting with special projects as assigned. The ability to multitask, prioritize effectively, and maintain composure under pressure is essential. This position offers the flexibility of a fully remote work environment, allowing you to contribute significantly from your home office in **Quy Nhon, Binh Dinh, VN**. We are looking for a self-starter who is adaptable, reliable, and possesses excellent written and verbal communication skills. If you thrive in a fast-paced environment and are adept at managing administrative tasks with precision and efficiency, this opportunity is for you.
Key Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for various projects and meetings.
- Organize and maintain digital filing systems for easy retrieval of information.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with budget tracking and expense report preparation.
- Support the planning and execution of meetings and events.
- Handle confidential information with utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential issues.
- Streamline administrative processes for increased efficiency.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role.
- Proven ability to manage multiple priorities and meet deadlines.
- Exceptional organizational and time management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience with remote work tools and collaboration platforms.
- Strong problem-solving abilities and a proactive approach.
This advertiser has chosen not to accept applicants from your region.
9