351 Office Support jobs in Vietnam
[so] Project Management Office Support (En)
Ho Chi Minh City
Bosch Group
Posted today
Job Viewed
Job Description
**Company Description**
**_
The Bosch Group_**_ is a leading global supplier of technology and services. Since the beginning of 2013, its operations have been divided into four business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology._
- The Bosch Group comprises Robert Bosch GmbH and its roughly 360 subsidiaries and regional companies in some 50 countries. If its sales and service partners are included, then Bosch is represented in roughly 150 countries. This worldwide development, manufacturing, and sales network is the foundation for further growth._
**_ Bosch Global Software Technologies Company Limited (BGSV) _**_i_**_s 100% owned subsidiary of Robert Bosch GmbH - one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions. _
- Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region. _
- With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes._
- Assist project managers and project teams in project management related tasks such as budget tracking, risk reporting, preparing documents for project reviews, facilitating internal project meetings with distributed team members, following up open points, advising project managers in Bosch’s project management processes, and administrative tasks.
- Provide guidance to project managers on Bosch’s project management processes and assist in administrative tasks related to project management.
- Collaborate with other functional departments to ensure adherence to project management processes and engage with project management assistants in other countries to exchange lessons learned, best practices, and updates on processes and tools.
- Coordinate meetings, workshops, and training sessions related to project management activities and prepare or update project documentation, reports, presentations, and other materials if required.
- Track project progress, milestones, and deliverables using project management tools and software.
- Conduct quality assurance checks on project documentation to ensure accuracy, completeness, and compliance with organizational standards.
**Qualifications**
- Background in Business Administration, Management, or related field.
- At least 3 years working experience in Business Administration, Accounting, Finance, Project management.
- Proficient in English communication
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize tasks and manage multiple deadlines.
- Good time management and Coordination skills
- Can work independently as well as work in a team.
- Quick learner, Proactive in learning new things, knowledge of project management methodologies and processes.
- Project management knowledge or certification in project management (e.g., PMP, CAPM) is a plus.
**Additional Information**
**_
Why BOSCH?_**
- Because we do not just follow trends, we _**_create _**_them. Together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you have high standards when it comes to your job? So do we. At Bosch, you will discover more than just work._
**_ Benefits and Career Opportunities_**
- _ Working in one of the _**_Best Places to Work_**_ in Vietnam and Top 30 of the _**_Most Innovative Companies _**_all over the world_
- _ Join in a dynamic and fast-growing global company (_**_English-speaking_**_ environment), with opportunity to work in global projects and being a part of innovation team contributing initiative ideas to the hi-tech world_
- **_ Onsite opportunities_**_: short-term and long-term assignments in worldwide offices_
- _ Engage in our _**_diverse training_**_ programs which surely help strengthen both your personal and professionalism_
- **_ 13th-month_**_ salary bonus + attractive _**_performance bonus_**_ (you'll love it!) + annual performance appraisal_
- **_ 100% offered salary_**_ and mandatory _**_social insurances_**_ in 2-month probation_
- **_ 15+ days_**_ of annual leave + 1-day of birthday leave_
- _ Premium health insurance for employee and _**_02 family members_**:
- **_ Flexible _**_working time and working model_
- _ Lunch and parking allowance_
- Good benefits of company activities such as: football, badminton, yoga, Aerobic, team building _
**_
The Bosch Group_**_ is a leading global supplier of technology and services. Since the beginning of 2013, its operations have been divided into four business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology._
- The Bosch Group comprises Robert Bosch GmbH and its roughly 360 subsidiaries and regional companies in some 50 countries. If its sales and service partners are included, then Bosch is represented in roughly 150 countries. This worldwide development, manufacturing, and sales network is the foundation for further growth._
**_ Bosch Global Software Technologies Company Limited (BGSV) _**_i_**_s 100% owned subsidiary of Robert Bosch GmbH - one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions. _
- Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region. _
- With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes._
- Assist project managers and project teams in project management related tasks such as budget tracking, risk reporting, preparing documents for project reviews, facilitating internal project meetings with distributed team members, following up open points, advising project managers in Bosch’s project management processes, and administrative tasks.
- Provide guidance to project managers on Bosch’s project management processes and assist in administrative tasks related to project management.
- Collaborate with other functional departments to ensure adherence to project management processes and engage with project management assistants in other countries to exchange lessons learned, best practices, and updates on processes and tools.
- Coordinate meetings, workshops, and training sessions related to project management activities and prepare or update project documentation, reports, presentations, and other materials if required.
- Track project progress, milestones, and deliverables using project management tools and software.
- Conduct quality assurance checks on project documentation to ensure accuracy, completeness, and compliance with organizational standards.
**Qualifications**
- Background in Business Administration, Management, or related field.
- At least 3 years working experience in Business Administration, Accounting, Finance, Project management.
- Proficient in English communication
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize tasks and manage multiple deadlines.
- Good time management and Coordination skills
- Can work independently as well as work in a team.
- Quick learner, Proactive in learning new things, knowledge of project management methodologies and processes.
- Project management knowledge or certification in project management (e.g., PMP, CAPM) is a plus.
**Additional Information**
**_
Why BOSCH?_**
- Because we do not just follow trends, we _**_create _**_them. Together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you have high standards when it comes to your job? So do we. At Bosch, you will discover more than just work._
**_ Benefits and Career Opportunities_**
- _ Working in one of the _**_Best Places to Work_**_ in Vietnam and Top 30 of the _**_Most Innovative Companies _**_all over the world_
- _ Join in a dynamic and fast-growing global company (_**_English-speaking_**_ environment), with opportunity to work in global projects and being a part of innovation team contributing initiative ideas to the hi-tech world_
- **_ Onsite opportunities_**_: short-term and long-term assignments in worldwide offices_
- _ Engage in our _**_diverse training_**_ programs which surely help strengthen both your personal and professionalism_
- **_ 13th-month_**_ salary bonus + attractive _**_performance bonus_**_ (you'll love it!) + annual performance appraisal_
- **_ 100% offered salary_**_ and mandatory _**_social insurances_**_ in 2-month probation_
- **_ 15+ days_**_ of annual leave + 1-day of birthday leave_
- _ Premium health insurance for employee and _**_02 family members_**:
- **_ Flexible _**_working time and working model_
- _ Lunch and parking allowance_
- Good benefits of company activities such as: football, badminton, yoga, Aerobic, team building _
This advertiser has chosen not to accept applicants from your region.
0
Junior Data Entry Apprentice
70000 Haiphong , Haiphong
WhatJobs
Posted today
Job Viewed
Job Description
Join our dynamic team as a Junior Data Entry Apprentice, a fully remote, entry-level position designed to kickstart your career in data management. You will be instrumental in maintaining the accuracy and integrity of our extensive databases. This role requires a keen eye for detail, a commitment to quality, and a strong desire to learn and grow within a supportive, virtual environment. As a remote apprentice, you will gain hands-on experience in various data processing tasks, from initial data input and verification to data cleansing and validation. Your responsibilities will include accurately entering alpha-numeric data into our company's systems, identifying and correcting errors, updating records with new information, and performing regular data quality checks. You will also assist in generating reports and performing ad-hoc data analysis under the guidance of experienced data professionals.
We are looking for candidates who are highly organized, possess excellent typing skills, and have a foundational understanding of computer systems. While prior experience is not essential, a proactive attitude and a willingness to embrace new technologies are highly valued. You should be comfortable working independently, managing your time effectively, and communicating clearly through digital channels. This apprenticeship offers a structured learning path, providing you with the skills and knowledge necessary to excel in the field of data administration. Our client is dedicated to fostering a collaborative and inclusive remote workplace, offering continuous mentorship and opportunities for professional development. If you are eager to build a solid foundation in data entry and management, and thrive in a virtual setting, we encourage you to apply for this exciting opportunity. The ideal candidate will demonstrate reliability, efficiency, and a commitment to upholding data standards. This is an excellent chance to gain practical experience and develop valuable career skills from the comfort of your home.
We are looking for candidates who are highly organized, possess excellent typing skills, and have a foundational understanding of computer systems. While prior experience is not essential, a proactive attitude and a willingness to embrace new technologies are highly valued. You should be comfortable working independently, managing your time effectively, and communicating clearly through digital channels. This apprenticeship offers a structured learning path, providing you with the skills and knowledge necessary to excel in the field of data administration. Our client is dedicated to fostering a collaborative and inclusive remote workplace, offering continuous mentorship and opportunities for professional development. If you are eager to build a solid foundation in data entry and management, and thrive in a virtual setting, we encourage you to apply for this exciting opportunity. The ideal candidate will demonstrate reliability, efficiency, and a commitment to upholding data standards. This is an excellent chance to gain practical experience and develop valuable career skills from the comfort of your home.
This advertiser has chosen not to accept applicants from your region.
1
Data Entry Clerk - Remote Operations
80000 Phan Thiet, Binh Thuan
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
WhatJobs is looking for a diligent and accurate Data Entry Clerk to join our client's remote operations team. This is a contract position perfect for individuals who excel at meticulous work and require a flexible, remote working environment. You will be responsible for inputting, updating, and verifying large volumes of data with a high degree of accuracy. This role is critical for maintaining the integrity and accessibility of our client's critical business information.
Your primary duties will include entering alpha-numeric data from various source documents into databases and digital systems. You will be expected to perform regular data quality checks, identify and correct errors, and ensure that all data is entered according to established procedures and standards. The role also involves maintaining organized digital filing systems, generating reports on data entry progress, and collaborating with team members to resolve data discrepancies. Attention to detail and the ability to maintain focus during repetitive tasks are key to success in this position.
The ideal candidate will possess excellent typing skills, a minimum speed of 60 words per minute with high accuracy, and a proven ability to work independently and efficiently. Previous experience in data entry or a similar administrative role is advantageous. Familiarity with common office software, including spreadsheets (like Microsoft Excel or Google Sheets), is required. Candidates should have a reliable internet connection and a suitable workspace to ensure productivity. Strong organizational skills and a commitment to data confidentiality are essential.
We are seeking a reliable and self-motivated individual who can manage their workload effectively in a remote setting. If you have a knack for detail and a desire for a flexible work arrangement, this is an excellent opportunity to contribute to a reputable organization. Join us to support essential data management functions and gain valuable experience in a remote capacity.
Your primary duties will include entering alpha-numeric data from various source documents into databases and digital systems. You will be expected to perform regular data quality checks, identify and correct errors, and ensure that all data is entered according to established procedures and standards. The role also involves maintaining organized digital filing systems, generating reports on data entry progress, and collaborating with team members to resolve data discrepancies. Attention to detail and the ability to maintain focus during repetitive tasks are key to success in this position.
The ideal candidate will possess excellent typing skills, a minimum speed of 60 words per minute with high accuracy, and a proven ability to work independently and efficiently. Previous experience in data entry or a similar administrative role is advantageous. Familiarity with common office software, including spreadsheets (like Microsoft Excel or Google Sheets), is required. Candidates should have a reliable internet connection and a suitable workspace to ensure productivity. Strong organizational skills and a commitment to data confidentiality are essential.
We are seeking a reliable and self-motivated individual who can manage their workload effectively in a remote setting. If you have a knack for detail and a desire for a flexible work arrangement, this is an excellent opportunity to contribute to a reputable organization. Join us to support essential data management functions and gain valuable experience in a remote capacity.
This advertiser has chosen not to accept applicants from your region.
2
Data Entry & Sketching Floor Plan (P&C Insurance
Ho Chi Minh City
Bigin
Posted today
Job Viewed
Job Description
Company Description
Bigin is a software development company with over 6 years of experience building software products and delivering exceptional software outsourcing services.
At Bigin, we hold one goal above all others: 100% client satisfaction. Our in-house team upholds the highest standards for project planning and execution, and we are dedicated to building outstanding systems on-time and within budget.
**Core Values**
The more Trust and Value we earn for our clients, the more Success we get.
**Long-Term Target**
“We aim higher with a long-term target bringing top-notch development to you. Succeeding in a project is just the beginning of our long term relationship.”
**Proactive Changes**
Always listen to your feedback and comprehend new ideas to improve our services.
**The Balance**
Mindfully balance the Client's Values with the Employee's Benefits.
**Job Description**:
You will be trained to prepare a complete claim document from already collected data in the US:
- 90% of the job is to sketch floor plan based on photographs of real property or damaged property using Xactimate software to complete accident report for P&C insurance.
- Perform data entry to maintain information
- Review and verify information including names, addresses, ages, assets, and other data when reviewing claim documents
- These data and reports are in Property & Casualty insurance
**Qualifications**:
- 0 - 3 years of experience
- Graduated or major in Civil / Mechanical / Electrical Engineering or any IT related fields
- Proficiency in English (verbal and written communication skills)
- Skillful at using Office (Word, Excel, etc.) and general software
- Good at critical thinking and data analysis skills
It is NOT required but nice to have:
- Experience using any design software like AutoCAD
- Knowledge of Property & Casualty insurance
Additional Information
- You will join a young and dynamic team with flexible working environment.
- 100% probation salary
- 13th-month salary and performance review 2 times/year
- Premium Healthcare Package from Bao Viet
- Free Coffee & Tea, snack everyday
- Happy Hour & Workshops every Friday afternoon
- Sport activities (Football & Badminton are fully sponsored)
- Annual Company Trip, year-end party, monthly building, etc.
- Benefits according to the Vietnam Labor Laws
- Gifts for Birthday, Wedding, Mid-Autumn Festival,.
Bigin is a software development company with over 6 years of experience building software products and delivering exceptional software outsourcing services.
At Bigin, we hold one goal above all others: 100% client satisfaction. Our in-house team upholds the highest standards for project planning and execution, and we are dedicated to building outstanding systems on-time and within budget.
**Core Values**
The more Trust and Value we earn for our clients, the more Success we get.
**Long-Term Target**
“We aim higher with a long-term target bringing top-notch development to you. Succeeding in a project is just the beginning of our long term relationship.”
**Proactive Changes**
Always listen to your feedback and comprehend new ideas to improve our services.
**The Balance**
Mindfully balance the Client's Values with the Employee's Benefits.
**Job Description**:
You will be trained to prepare a complete claim document from already collected data in the US:
- 90% of the job is to sketch floor plan based on photographs of real property or damaged property using Xactimate software to complete accident report for P&C insurance.
- Perform data entry to maintain information
- Review and verify information including names, addresses, ages, assets, and other data when reviewing claim documents
- These data and reports are in Property & Casualty insurance
**Qualifications**:
- 0 - 3 years of experience
- Graduated or major in Civil / Mechanical / Electrical Engineering or any IT related fields
- Proficiency in English (verbal and written communication skills)
- Skillful at using Office (Word, Excel, etc.) and general software
- Good at critical thinking and data analysis skills
It is NOT required but nice to have:
- Experience using any design software like AutoCAD
- Knowledge of Property & Casualty insurance
Additional Information
- You will join a young and dynamic team with flexible working environment.
- 100% probation salary
- 13th-month salary and performance review 2 times/year
- Premium Healthcare Package from Bao Viet
- Free Coffee & Tea, snack everyday
- Happy Hour & Workshops every Friday afternoon
- Sport activities (Football & Badminton are fully sponsored)
- Annual Company Trip, year-end party, monthly building, etc.
- Benefits according to the Vietnam Labor Laws
- Gifts for Birthday, Wedding, Mid-Autumn Festival,.
This advertiser has chosen not to accept applicants from your region.
3
Office Manager - Administrative Support
13000 Haiphong , Haiphong
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking an organized and proactive Office Manager to oversee the smooth administrative operations of their organization. This role is crucial for maintaining an efficient and productive work environment. You will be responsible for managing office supplies, coordinating meetings and events, handling correspondence, supporting staff with administrative tasks, and ensuring the office runs seamlessly. While the role is fully remote, it requires a high degree of self-discipline and proactive communication to manage diverse administrative functions virtually. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in various office software and digital communication tools. You should be a resourceful problem-solver, capable of managing multiple tasks simultaneously and maintaining confidentiality. Experience with virtual team support and administrative coordination is a significant advantage.
Responsibilities:
Responsibilities:
- Manage and maintain office supplies and equipment inventory.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Handle incoming and outgoing mail and correspondence.
- Manage the company's calendar and ensure important dates are noted.
- Provide administrative support to the executive team and other staff members.
- Assist with the preparation of reports, presentations, and other documents.
- Maintain organized filing systems, both physical and digital.
- Coordinate office maintenance and ensure a clean and safe working environment (virtually managed).
- Screen and direct phone calls and emails to the appropriate personnel.
- Assist with onboarding new employees by preparing necessary documentation and resources.
- Manage vendor relationships for office-related services.
- Ensure adherence to company policies and administrative procedures.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in office administration or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to problem-solving and task completion.
- Ability to work independently and manage workload in a remote setting.
- Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
This advertiser has chosen not to accept applicants from your region.
4
Office Administrator - Executive Support
070000 My Tho, Tien Giang
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Administrator to provide comprehensive executive support and manage daily office operations. This is a crucial on-site role that ensures the smooth functioning of our administrative departments and provides direct assistance to senior management. The ideal candidate will be meticulous, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. You will be responsible for managing executive calendars, scheduling meetings and appointments, making travel arrangements, and preparing reports and presentations. Key duties include handling correspondence, managing office supplies, maintaining filing systems, coordinating office maintenance, and serving as the first point of contact for visitors and internal staff. You will also be involved in event planning, managing office equipment, and supporting HR functions as needed. The successful candidate will demonstrate a professional demeanor, a commitment to confidentiality, and a proactive approach to problem-solving. Proficiency in office productivity software, including word processing, spreadsheets, and presentation tools, is essential. This position requires someone who is detail-oriented, can work independently, and thrives in a fast-paced environment. Your role will be vital in supporting the executive team and ensuring that all administrative tasks are handled efficiently and professionally, contributing to the overall productivity and success of the organization. The ability to anticipate needs and to manage requests with discretion and efficiency is highly valued. We are seeking an individual who is eager to contribute to a positive and productive work environment and who takes pride in their administrative expertise. This is an excellent opportunity for an administrative professional to grow their career within a reputable organization and to make a significant impact on daily operations. The role requires a hands-on approach to managing the office environment and supporting the strategic goals of the executive team. Your dedication to providing exceptional administrative support will be key to your success in this role.My Tho, Tien Giang, VN is where this role is based.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments.
- Prepare correspondence, reports, and presentations for senior management.
- Arrange travel logistics, including flights, accommodation, and itineraries.
- Manage incoming and outgoing mail and internal communications.
- Maintain office filing systems, both physical and digital.
- Order and manage office supplies and equipment.
- Greet visitors and respond to inquiries in a professional manner.
- Coordinate office maintenance and repair services.
- Assist with event planning and execution.
- Support HR-related administrative tasks as required.
- Handle confidential information with discretion.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or office management role.
- Proven experience providing executive support.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Experience with basic bookkeeping and financial record-keeping is a plus.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
5
Office Manager - Executive Support
600000 Phan Thiet, Binh Thuan
WhatJobs
Posted today
Job Viewed
Job Description
WhatJobs is looking for a highly organized and proactive Office Manager to oversee the administrative operations and provide executive support in our Phan Thiet, Binh Thuan, VN office. This is an excellent opportunity for a detail-oriented professional to manage a busy office environment and contribute to the smooth functioning of our operations. The ideal candidate will have a proven track record in administrative management and a commitment to excellence.
Responsibilities:
Responsibilities:
- Manage day-to-day office operations, including supply management, vendor relations, and facility maintenance.
- Provide comprehensive administrative and clerical support to senior management, including calendar management, travel arrangements, and expense reporting.
- Coordinate and schedule meetings, conferences, and company events.
- Prepare reports, presentations, and correspondence with a high degree of accuracy.
- Develop and implement office policies and procedures to enhance efficiency.
- Oversee reception duties, ensuring a professional and welcoming environment for visitors and clients.
- Manage office budgets and track expenses.
- Act as a liaison between staff, management, and external parties.
- Handle confidential information with discretion and integrity.
- Organize and maintain filing systems, both physical and digital.
- Assist in the onboarding process for new employees.
- Ensure the office is well-maintained and presentable at all times.
- Proactively identify and address operational issues.
- Support various administrative projects as assigned.
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of experience in office management or executive administrative support.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal abilities.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and experience handling confidential information.
- Proactive and self-motivated with a keen eye for detail.
- Experience with event planning is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Office Administrator - Project Support
76000 Hoi An
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and highly organized Office Administrator to provide essential project support in **Buon Ma Thuot, Dak Lak, VN**. This role is crucial for ensuring the smooth operation of daily administrative functions and supporting project teams. You will be responsible for managing office operations, coordinating schedules, handling correspondence, and providing administrative assistance to project managers and staff. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. Responsibilities:
- Manage daily office operations, including answering phones, responding to emails, and directing inquiries.
- Schedule meetings, appointments, and manage calendars for project teams.
- Prepare and distribute correspondence, reports, and other documents.
- Maintain office supplies and manage inventory.
- Assist with travel arrangements and expense reporting.
- Provide administrative support for project-related activities, such as document management and data entry.
- Organize and maintain physical and digital filing systems.
- Greet visitors and provide a professional first impression.
- Coordinate with vendors and service providers.
- Ensure a tidy and efficient office environment.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proven experience supporting project teams is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Proactive attitude and ability to work independently.
- Professional demeanor and strong interpersonal skills.
- Familiarity with office equipment and basic troubleshooting.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager, Executive Support
54000 An Thanh
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee administrative operations and provide executive support in their Vung Tau office. This is an on-site position critical for maintaining a smooth and efficient work environment. The Office Manager will be responsible for a wide range of administrative duties, ensuring the office runs effectively and supporting the executive team with their daily tasks.
Key responsibilities include managing office supplies, equipment, and vendor relationships. You will be responsible for coordinating office maintenance and ensuring a clean, safe, and welcoming workspace. The role involves managing the reception area, greeting visitors, and handling incoming calls and correspondence. As an executive assistant, you will manage calendars, schedule meetings, make travel arrangements, and prepare reports and presentations for senior management. You will also assist with event planning and coordination for company meetings and activities.
The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively. Strong communication and interpersonal skills are essential for interacting with employees, visitors, and vendors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Experience with office management software and basic accounting principles is a plus. The ability to work independently, prioritize tasks, and maintain confidentiality is crucial. Proactive problem-solving and a positive attitude are highly valued.
Qualifications:
Key responsibilities include managing office supplies, equipment, and vendor relationships. You will be responsible for coordinating office maintenance and ensuring a clean, safe, and welcoming workspace. The role involves managing the reception area, greeting visitors, and handling incoming calls and correspondence. As an executive assistant, you will manage calendars, schedule meetings, make travel arrangements, and prepare reports and presentations for senior management. You will also assist with event planning and coordination for company meetings and activities.
The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively. Strong communication and interpersonal skills are essential for interacting with employees, visitors, and vendors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Experience with office management software and basic accounting principles is a plus. The ability to work independently, prioritize tasks, and maintain confidentiality is crucial. Proactive problem-solving and a positive attitude are highly valued.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in office management or executive assistant roles.
- Proficiency in Microsoft Office Suite.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Experience with calendar management and travel arrangements.
- Discretion and ability to handle confidential information.
- Ability to work effectively in an office environment and manage diverse responsibilities.
This advertiser has chosen not to accept applicants from your region.
8
Office Manager - Operations Support
20000 Haiphong , Haiphong
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the daily operations of their busy office in **Haiphong, Hai Phong, VN**. This role is essential for ensuring the smooth and efficient running of the administrative functions, supporting both staff and visitors. You will be responsible for managing office supplies, coordinating meetings and events, handling correspondence, maintaining office records, and ensuring a welcoming and productive work environment. Key duties include greeting visitors, answering phones, managing mail and deliveries, overseeing office cleanliness and maintenance, and assisting with travel arrangements. You will also play a role in managing vendor relationships and ensuring compliance with office policies and procedures. The ideal candidate will possess excellent communication, interpersonal, and organizational skills, with a keen eye for detail. Proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook) is required. Experience in an administrative or office management role is highly preferred. This is a fantastic opportunity to be the backbone of our client's operations, providing crucial support and contributing to a positive workplace culture.
Responsibilities:
Responsibilities:
- Oversee daily office operations and ensure a smooth workflow.
- Manage office supplies, inventory, and equipment.
- Coordinate and schedule meetings, appointments, and company events.
- Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
- Maintain organized filing systems and office records.
- Greet visitors and provide a positive first impression.
- Liaise with vendors and service providers to ensure timely maintenance and repairs.
- Assist with travel arrangements and expense reporting.
- Implement and maintain office policies and procedures.
- Ensure a clean, safe, and welcoming office environment.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and problem-solving capabilities.
- Experience in customer service is a plus.
This advertiser has chosen not to accept applicants from your region.
9