459 Operations Assistant jobs in Vietnam

About the Role

Our sourcing office is seeking a proactive and detail-oriented Operations Assistant to support day-to-day business activities. The role focuses on administrative and operational support, particularly in handling import–export processes, supplier coordination, and shipment tracking. This position is ideal for someone who is organized, dependable, and eager to grow within international trade and sourcing operations.

Key Responsibilities

• Prepare and manage import–export documentation (commercial invoices, packing lists, bills of lading, certificates of origin, etc.).
• Coordinate with suppliers, freight forwarders, and internal teams to monitor shipment schedules, deliveries, and customs clearance.
• Maintain accurate records of purchase orders, shipment status, and logistics documentation.
• Support the sourcing team in communication with suppliers and follow up on product samples and orders.
• Provide administrative support including data entry, filing, and preparing reports for management.
• Assist in monitoring inventory, order processing, and other daily operational tasks.
• Handle general office support tasks to ensure smooth workflow.

Requirements

• Diploma or Bachelor's degree in Business, Supply Chain, Logistics, or related field.
• 1–3 years of experience in operations, logistics, or administrative support (preferably in import–export or sourcing).
• Familiarity with international trade documents and procedures.
• Strong organizational, time management, and multitasking skills.
• Good communication in English (written and verbal).
• Proficient in MS Office (Excel, Word, Outlook).
• Detail-oriented, responsible, and able to work independently.

Benefits

• Competitive salary and benefits package.
• Hands-on experience in international sourcing and supply chain operations.
• Opportunity to grow within a dynamic and collaborative environment.

About Buymed

Buymed is Vietnam's leading healthtech company, trusted by over
35,000 pharmacies, clinics, and hospitals
through our pioneering B2B platform. We use technology and creativity to make healthcare more accessible, efficient, and customer-focused. Join us to be part of a team transforming the future of healthcare.

Position Summary

We're looking for an
energetic, friendly, and detail-oriented Operations Assistant
to support our technology team. In this role, you'll help keep projects organized, ensure smooth daily operations, and contribute to a positive, collaborative environment. If you love solving problems, enjoy helping people, and bring a bubbly, can-do attitude to your work, you'll thrive here.

Key Responsibilities

Project Coordination:

• Assist in tracking project timelines, deliverables, and status updates.
• Maintain records of tasks, documentation, and project files.
• Prepare regular reports on team activities, project progress, and key metrics.

Administrative Support:

• Schedule meetings, prepare agendas, and document minutes for team discussions and project reviews.
• Support onboarding processes for new tech staff (equipment setup coordination, access requests, etc.).

Communication Support:

• Be the first point of contact for internal and external queries to the tech team.

Skills and Qualifications

Qualifications:

• Bachelor's degree or college diploma in Business Administration, IT, or related field (or equivalent work experience)
• Prior experience in an administrative, project coordination, or assistant role (experience supporting a tech team is a plus)

Skillsets:

• Positive, helpful attitude and great people skills
• Strong organization and time management
• Attention to detail with a proactive mindset
• Adaptability and Flexibility: Comfortable navigating fast-paced and ever-changing environment

You'll be the friendly face that keeps our tech team connected, supported, and smiling every day. If you love solving problems, helping others, and making work a little brighter, we'd love to meet you.

Job Title: Operations Assistant

Job Summary

We are seeking a motivated and detail-oriented intern to support the Operation Team with administrative and coordination tasks. This internship offers hands-on experience in a dynamic commercial environment, with exposure to real-world business operations and cross-department collaboration.

Key Responsibilities

Support the Operation Team in daily administrative tasks such as preparing reports, scheduling meetings, and organizing documents.

Assist in maintaining databases, customer files, and internal tracking systems.

Help prepare presentations, proposals, and other commercial materials.

Coordinate logistics for internal meetings and events.

Liaise with internal departments (e.g., Marketing, Tech…) when necessary.

Perform other tasks as assigned by Manager.

Requirements

Final-year student or recent graduate in Business Administration, Economics, Marketing, or related fields.

Basic knowledge of MS Office (Excel, Word, PowerPoint).

Good organizational skills and attention to detail.

Willingness to learn and take initiative.

Good communication skills in English and Vietnamese.

Benefits

Internship allowance

On-the-job training and mentorship

Opportunity to gain real-world business experience

Certificate of completion and potential for future employment

How to Apply:

Interested candidates should submit their resume and a cover letter outlining their interest in the position and relevant qualifications to

Livwell is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Responsibilities

• Analyze customer's requirement and operate the projects (EU market).
• Directly arrange tasks for employees in the group.
• Make a contingency plan to ensure the continuity of the project.
• Evaluating the situation and planning the operation of the project.
• Training team members.
• Evaluate employee performance, and support employees to improve their professional skills.
• Attend meetings and project reports as needed.
• Other tasks assigned by the Operation Service Manager.

Qualifications

• Good in German & English communication skills
• Experience in project management is a plus.
• Team management skills.
• Proficiency in MS Office.

Benefits

• Attractive salary, 13th-month salary, performance-based bonuses aligned with both individual and company results.
• Social insurance with full gross salary, private healthcare, and annual health check-ups.
• Variety of engaging activities and well-being programs designed to foster team bonding and support work-life balance.
• A dynamic and inclusive work culture, fostering open communication, innovation, and continuous improvement.
• Ongoing learning and development opportunities, including on-the-job training, skill enhancement programs.
• Clear career development path, with opportunities for internal promotion based on merit and potential.

Working location:
Anna Building, QTSC,
Trung My Tay Ward, HCMC

Working time:
1pm to 10:30pm, Mon to Fri

How to apply

• Easy apply via LinkedIn or
• Send your CV to
  -,

With high–tech advantage, Geniee is one of the leading Supply Side Platforms (SSP) in Asia, being headquartered in Japan.

Invested by Softbank group (one of the largest Japanese mobile carriers), Geniee is expanding business across Southeast Asia and the US. According to the Deloitte Technology Fast 500 Asia Pacific 2016 Ranking, Geniee ranked in the top 200 of companies in APAC.

Geniee Vietnam was established in 2013 in Hanoi with 5 members and now expanded to nearly 100 employees. We are looking for potential candidates who are expected to be core members of Geniee Vietnam. To be part of the Geniee group, you will have the chance to work in a challenging international working environment with passionate and friendly colleagues.

Apply and become a Genieer today

Job description:

• Geniee Vietnam seeks a passionate Advertising Operation Assistant who will work closely with teams (supply side business) of headquarter in Japan and other offices in SEA to support any requests/tasks on the system. The position requires operators to understand Geniee's products (Geniee Aladdin SSP) and partner's tools, and to perform some of the following tasks from each SSP team

(SSP AdOps team)

• Be able to operate and work with systems/platforms to prepare ad tags to sell Geniee inventory (ad impression) to our partners.
• Chuẩn bị code quảng cáo để bán tài nguyên quảng cáo của Geniee cho các đối tác;
• Contact advertising partners about campaign operations, revenue optimization and other troubleshoot problems.
• Liên hệ các đối tác quảng cáo, về các vấn đề liên quan đến vận hành chiến dịch, cài đặt chất lượng quảng cáo;
• Build and maintain close working relationships with related departments (Tech, AdOps and QA team in JP headquarter).
• Xây dựng và duy trì mối quan hệ làm việc chặt chẽ với các phòng ban liên quan (phòng kỹ thuật, kinh doanh tại Hội sở Nhật Bản)
• Other tasks and reports assigned by managers/leaders
  Các nhiệm vụ và báo cáo khác được giao bởi trưởng nhóm/ trưởng phòng

Job requirements:

Must-haves:

• Have command of Japanese and English: N3 level Japanese is a must (N2 is preferrable) & basic English communication.
• Good command of office equipment systems (email, internet, Microsoft Office and related software).
• We accept on job training for non-experienced candidates, but having knowledge of operating systems/platforms or Javascript/HTML/CSS is a plus.

(Preferred Personality)

• The candidate should have high energy, enjoy working in a fast-paced and deadline-oriented environment.
• He/she also needs to work hard with carefulness and patience due to the nature of the job.

Working hour:
 9:00 AM – 6:00 PM (1-hour lunch break) from Monday to Friday

Employment Package:

• Salary: Negotiable
• Working hour: 9 a.m. – 6 p.m. (1-hour lunch break) from Monday to Friday.
• 12 days Annual Leave
• Insurance: Social Insurance, Health Insurance Unemployment Insurance as defined in the Labor Code
• Salary review: twice per year
• Half-year bonus: up to 50% of monthly gross salary/half year
• Labor contract type: Indefinite contract
• Teambuilding, annual company trip and health check
• MVP, MVT awards (most valuable person/ Most valuable team)
• Quarter team building budget, snacks and drinks in pantry
• Birthday gift & birthday leave
• Work in an international, dynamic and friendly environment

Resume submission:

Job description

• recruitment-
• Please note that only qualified candidates will be contacted

About the Role

We are looking for a proactive, resourceful individual based in Vietnam to assist with company setup, business development, and day-to-day operational tasks. This role is ideal for someone who is entrepreneurial, well-organized, and eager to help build a growing tech-focused business from the ground up.

Key Responsibilities

Company Setup & Compliance

Support in registering a new legal entity in Vietnam (LLC, permits, licensing).

Liaise with local authorities, consultants, and legal/accounting firms.

Handle documentation, applications, and follow-ups.

Business Development

Research potential clients, partners, and industry opportunities.

Arrange and attend meetings, prepare presentations, and assist in negotiations.

Help identify funding, grants, and government programs available to foreign-invested companies.

Operations & Admin

Assist with setting up office space, suppliers, and basic HR processes.

Coordinate with Malaysian HQ and other ASEAN offices.

Provide translation and cultural support (Vietnamese English).

Manage local vendors and contractors.

Miscellaneous Projects

Support in events, training programs, and marketing initiatives.

Perform research on market trends and competitors.

Help with daily errands or ad-hoc operational tasks as needed.

Requirements

Based in Vietnam (Hanoi or Ho Chi Minh preferred, but flexible).

Good command of English & Vietnamese (written and spoken).

Knowledge of local business laws and procedures is a big plus.

Strong organizational and communication skills.

Comfortable with technology (Google Workspace, WhatsApp, basic project tools).

Self-starter, able to work independently with minimal supervision.

Nice to Have

Prior experience in business development, startups, or admin roles.

Network with local officials, consultants, or business communities.

Background in tech, SaaS, or BPO industries.

What We Offer

Competitive local salary with growth opportunities.

Flexible working hours.

Exposure to international business expansion (ASEAN + post-Soviet markets).

Hands-on learning with direct involvement in company-building.

1. Roles Summary / Purpose:

Responsible for supervising daily operational activities, including assisting with customs declaration, demand forecasting, monitoring inventory levels, contributing to operational excellence and fulfillment processes, identifying operational risks, and supporting continuous improvement initiatives. This role plays a key part in ensuring smooth operations and helping achieve the company's business goals.

2. Responsibilities:

Forecasting & Inventory Supervise

• Lead demand forecasting in alignment with Sales, E-commerce, and Marketing teams to optimize procurement and inventory planning.
• Monitor and follow up purchase orders and delivery schedules to prevent out-of-stock (OOS) issues.
• Coordinate with warehouse teams on stock reconciliation and inventory reporting.
• Track inventory turnover and report discrepancies for timely resolution.

Customs, Regulatory Documentation & Product Compliance

• Ensure full compliance with customs clearance procedures and regulations to minimize risks and delays.
• Prepare and manage all required documentation (e.g., product declarations, HS codes, secondary labels, etc.) to support legal and timely clearance.
• Prepare documentation required for product quality inspection, product declaration, and labeling (e.g., secondary labels, registration files).
• Coordinate with internal teams and external parties to ensure timely and compliant submission to authorities.

Logistics & Reporting

• Coordinate import shipment schedules with suppliers, freight forwarders, and customs to ensure timely delivery and proper documentation.
• Monitor warehouse efficiency and manage order fulfillment service level agreements (SLAs).
• Track and analyze inventory accuracy, turnover rates, and promptly control discrepancies.
• Prepare regular operational & ad-hoc reports and update KPIs for management review.

Operational Excellence & Fulfillmen
t

• Supervise the end-to-end order fulfillment process, including order processing, picking, packing, and last-mile delivery.
• Analyze operating costs (e.g., cost per order) and propose cost-saving initiatives.
• Identify operational risks and propose mitigation plans to ensure business continuity and stability.
• Propose and implement continuous improvement initiatives across operational processes.
• Other tasks will be assigned by management

3. Requirements:

• Bachelor's degree in business administration, Supply Chain, Logistics or related field.
• Minimum 4 years of experience in Operation Excellent, Supply Chain, demand forecasting, etc.
• Strong analytical and forecasting skills with proficiency in Excel, warehouse/ inventory management software.
• Proven ability to collaborate effectively with Sales, Marketing, and Warehouse teams.
• Excellent time management, organizational skills, and adaptability in handling operational challenges.
• Detail-oriented with the ability to identify and resolve data discrepancies promptly.
• Good communication skills, proactive work attitude, and ability to work under pressure.
• Understanding of import, product registration processes and regulations, including compliance with secondary labeling (stickers) and product declaration documentation

Who Are We?

BZU BZU is a holistic family care brand originated from Singapore and currently have presence in Singapore, Malaysia, Vietnam & Thailand. It offers a wide range of products that aim to protect, nurture our little ones and the whole family, ensuring they are always safe from harm.

Position Overview

The Business Operations Assistant will provide comprehensive administrative and operational support for two companies in the media, music, and entertainment industries. This role requires fluency in Vietnamese and English, strong knowledge of Vietnamese business practices, and the ability to manage day-to-day business operations efficiently. The assistant will work closely with company owners to ensure smooth back-end operations, financial processes, and partner communications.

1. Financial & Administrative Management

2. Handle payroll processing for all employees and contractors in Vietnam.

3. Track and organize receipts, invoices, and expense reports for both companies.
4. Maintain accurate financial records for monthly, quarterly, and yearly reporting.

5. Assist with preparing financial documents for accountants and tax filing.

6. Business Liaison & Vietnamese Market Support

7. Serve as the main point of contact for Vietnamese partners, suppliers, and contractors.

8. Attend meetings with Vietnamese companies, representing the owners when needed.
9. Translate and interpret Vietnamese–English for business communications.

10. Monitor and follow up on contracts, agreements, and proposals to ensure deadlines are met.

11. Contract & Legal Coordination

12. Assist with contract preparation, review, and negotiation follow-ups.

13. Ensure all contracts are signed, filed, and stored in an organized system.

14. Keep track of expiration dates and renewal deadlines for agreements.

15. Logistics & Project Support

16. Coordinate logistics for events, shoots, and business activities.

17. Manage scheduling and bookings for business meetings, studio time, or vendor services.
18. Assist with travel arrangements when needed (domestic and international).

19. Follow up with vendors, service providers, and collaborators to keep projects moving.

20. Documentation & Organization

21. Scan and digitally file receipts, contracts, and key documents.

22. Maintain both physical and digital filing systems for easy retrieval.

23. Create and update operational checklists for recurring business processes.

24. General Executive Assistance

25. Provide day-to-day support for both owners, including personal business-related tasks.

26. Anticipate needs and proactively solve problems before they become urgent.
27. Handle urgent requests with professionalism and discretion.

Key Requirements

• Bilingual: Fluent in Vietnamese and English (spoken and written).
• Experience: At least 2–3 years in business administration, operations, or executive assistance.
• Knowledge: Familiar with Vietnamese labor, payroll, and contract procedures.
• Skills: Strong organization, attention to detail, and proactive problem-solving.
• Location: Based in Ho Chi Minh City, Vietnam (in-office role).

• Assisting with the organization and maintenance of digital files and records.
• Coordinating tasks and schedules for team members using project management software.
• Supporting the preparation of reports and presentations.
• Facilitating internal communication and information flow within the team.
• Learning to manage calendars and schedule virtual meetings.
• Assisting with onboarding processes for new remote team members.
• Monitoring operational workflows and identifying areas for improvement.
• Providing administrative support to operational managers and team leads.
• Gaining an understanding of key performance indicators (KPIs) for operations.
• Participating in virtual team meetings and contributing to discussions.

• A strong desire to learn about business operations and administration.
• A high school diploma or equivalent; pursuing higher education is a plus.
• Excellent organizational and time-management skills.
• Good written and verbal communication abilities in Vietnamese.
• Proficiency in basic computer applications (e.g., Microsoft Office Suite, Google Workspace).
• The ability to work independently and with minimal supervision.
• A proactive and problem-solving attitude.
• Reliability and a strong work ethic.
• Familiarity with online collaboration tools is beneficial.
• An aptitude for detail and accuracy.