87 Operations Assistant jobs in Vietnam
Operations Assistant
Ho Chi Minh City
COFCO International North America
Posted today
Job Viewed
Job Description
Ho Chi Minh, Ho Chi Minh, VN
COFCO International is a global agri-business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered is Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's increasing and changing needs. With 11,000+ people in 35 countries, our global portfolio includes assets across the Americas, Europe, Africa, Middle East, and Asia-Pacific. We trade with over 50 nations, while providing farmers unique direct access to the growing Chinese market.
Key Responsibilities
Assist in the execution of grain trades, including contract administration, LC draft, documentation, payment and compliance.
Coordinate with Singapore operations team to advise and update buyers all details of shipment delivery of commodities in due course.
Closely monitor buyers’ payment and ensure timely payments from buyers.
Coordinate with buyers and disport agent to ensure all required documents availability before vessel’s arrvial at disport.
Maintain accurate records of trades, shipments, and inventory.
Liaise with internal departments (finance, legal, etc.) to ensure smooth transaction flows.
Perform other tasks as required.
Key requirements
Bachelor’s degree in Business, Finance, Economics, or a related field.
1-3 years of experience in a trading or commercial environment, preferably in commodities
Have knowledge of international payment terms and international delivery methods.
English proficiency (verbal and written communication)
Have experience in import operations to Vietnam
Analytical minded
Proficiency with MS Excel
Core Competencies
Confident and able to share their viewpoint
Listens well, able to explain problems and solutions
Seeks involvement and input from other people
Considers different perspectives
Recognizes and acknowledges other team members’ contributions
Manages stakeholders and builds relationships
Able to prioritize under pressure
Capacity to develop and build on others’ work
Proactive, a driver of processes and tasks in order to achieve results
Takes ownership of own decisions and actions - successes and mistakes
Is accountable to deadlines
Thorough, organised, methodical
COFCO International is a global agri-business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered is Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's increasing and changing needs. With 11,000+ people in 35 countries, our global portfolio includes assets across the Americas, Europe, Africa, Middle East, and Asia-Pacific. We trade with over 50 nations, while providing farmers unique direct access to the growing Chinese market.
Key Responsibilities
Assist in the execution of grain trades, including contract administration, LC draft, documentation, payment and compliance.
Coordinate with Singapore operations team to advise and update buyers all details of shipment delivery of commodities in due course.
Closely monitor buyers’ payment and ensure timely payments from buyers.
Coordinate with buyers and disport agent to ensure all required documents availability before vessel’s arrvial at disport.
Maintain accurate records of trades, shipments, and inventory.
Liaise with internal departments (finance, legal, etc.) to ensure smooth transaction flows.
Perform other tasks as required.
Key requirements
Bachelor’s degree in Business, Finance, Economics, or a related field.
1-3 years of experience in a trading or commercial environment, preferably in commodities
Have knowledge of international payment terms and international delivery methods.
English proficiency (verbal and written communication)
Have experience in import operations to Vietnam
Analytical minded
Proficiency with MS Excel
Core Competencies
Confident and able to share their viewpoint
Listens well, able to explain problems and solutions
Seeks involvement and input from other people
Considers different perspectives
Recognizes and acknowledges other team members’ contributions
Manages stakeholders and builds relationships
Able to prioritize under pressure
Capacity to develop and build on others’ work
Proactive, a driver of processes and tasks in order to achieve results
Takes ownership of own decisions and actions - successes and mistakes
Is accountable to deadlines
Thorough, organised, methodical
This advertiser has chosen not to accept applicants from your region.
0
Catering Operations Assistant
30000 Nam Dinh , Nam Dinh
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a highly regarded catering service provider, is seeking a motivated and organized Catering Operations Assistant to support their culinary and event management teams. This position is fully remote, focusing on administrative, planning, and coordination tasks that can be managed from anywhere in Vietnam. You will play a key role in ensuring the smooth execution of catering events, from initial client contact to post-event follow-up.
Key Responsibilities:
Qualifications:
This is a fantastic remote opportunity for someone looking to gain experience in the vibrant catering industry. You will contribute to memorable events for clients across various sectors. Our client values efficiency, creativity, and excellent client relations, and this role is essential in maintaining those standards. If you are based in or have connections to Nam Dinh, Nam Dinh, VN and are seeking a flexible, remote position, we encourage you to apply.
Key Responsibilities:
- Assist in coordinating catering event logistics, including menus, staffing, and timelines.
- Manage client inquiries and provide information about services and offerings.
- Prepare event proposals and quotations under the guidance of the operations manager.
- Maintain accurate client records and manage booking systems.
- Coordinate with suppliers for food, beverages, and equipment.
- Assist in scheduling and managing event staff, including chefs and servers.
- Handle event-related administrative tasks, such as invoicing and payment processing.
- Ensure adherence to food safety and hygiene standards in all planning aspects.
- Support on-site event execution by coordinating pre-event setup and post-event breakdown logistics remotely.
- Gather client feedback and contribute to service improvement initiatives.
Qualifications:
- Previous experience (1+ year) in hospitality, event planning, catering administration, or a similar role is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and customer service skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with booking software.
- Ability to work independently and proactively in a remote environment.
- Attention to detail and ability to manage multiple deadlines.
- A team player attitude with a willingness to assist wherever needed.
- Interest in the food and beverage or event industry.
- High school diploma or equivalent required; some college coursework in hospitality or business is a plus.
This is a fantastic remote opportunity for someone looking to gain experience in the vibrant catering industry. You will contribute to memorable events for clients across various sectors. Our client values efficiency, creativity, and excellent client relations, and this role is essential in maintaining those standards. If you are based in or have connections to Nam Dinh, Nam Dinh, VN and are seeking a flexible, remote position, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Remote Retail Operations Assistant
60000 Hoi An
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Retail Operations Assistant to support their retail business functions. This role will be primarily focused on back-end operations, customer service support, inventory management assistance, and e-commerce coordination, all managed from a remote location. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen interest in the retail sector. You will play a vital role in ensuring the smooth day-to-day running of retail operations, from online order processing to customer inquiries. This is a remote-first position that offers flexibility and the chance to contribute to a growing retail presence.
Responsibilities:
Responsibilities:
- Assist with managing online store operations, including product listing updates and order processing.
- Handle customer inquiries via email, chat, or phone, providing timely and helpful responses.
- Support inventory management by tracking stock levels and coordinating with suppliers.
- Prepare reports on sales, customer feedback, and operational performance.
- Assist in the coordination of marketing campaigns and promotions.
- Manage customer returns and exchanges efficiently.
- Collaborate with internal teams to resolve operational issues.
- Ensure accuracy of product information and pricing on e-commerce platforms.
- Maintain customer databases and records.
- Contribute to process improvements for enhanced retail operations.
- Previous experience in retail, customer service, or administrative support is highly preferred.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficiency in e-commerce platforms (e.g., Shopify, WooCommerce) and Microsoft Office Suite.
- A proactive attitude and the ability to work independently with minimal supervision.
- Keen attention to detail and accuracy in data entry and reporting.
- Adaptability and willingness to learn new systems and processes.
- Must have a reliable internet connection and a suitable home office setup for remote work.
- Experience with inventory management software is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Remote Retail Operations Assistant
96000 Rach Gia, Kien Giang
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a proactive and organized Remote Retail Operations Assistant to provide essential support to their retail teams, managing operational tasks and contributing to the efficiency of store operations. This is a fully remote role, ideal for an individual adept at managing administrative tasks, supporting sales efforts, and ensuring smooth day-to-day operations for multiple retail locations. You will play a key role in maintaining operational standards, assisting with inventory management, and supporting customer service initiatives.
Key responsibilities:
Qualifications:
Key responsibilities:
- Assisting with the management of retail store operations remotely, ensuring adherence to company policies and procedures.
- Supporting inventory management processes, including tracking stock levels, processing orders, and coordinating with warehouses.
- Preparing reports on sales performance, inventory, and operational metrics.
- Facilitating communication between store staff, management, and other departments.
- Assisting with the onboarding and training of new retail staff by providing necessary documentation and resources.
- Managing and updating retail operational documentation and databases.
- Providing administrative support to retail managers, including scheduling and correspondence.
- Handling customer inquiries and resolving issues escalated from store level.
- Monitoring and ensuring the maintenance of retail display standards through remote communication and feedback.
- Assisting with the implementation of new retail initiatives and operational improvements.
Qualifications:
- Proven experience in retail operations, administration, or a similar support role.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills, with the ability to interact effectively with store teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with retail management software or POS systems is a plus.
- Ability to work independently and manage tasks efficiently in a remote environment.
- Strong problem-solving skills and attention to detail.
- High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
- Proactive attitude and ability to take initiative.
This advertiser has chosen not to accept applicants from your region.
3
Office Administrator & Operations Assistant
540000 Hoa Sơn
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a detail-oriented and proactive Office Administrator & Operations Assistant to support the smooth functioning of their **Quy Nhon, Binh Dinh, VN** office. This role combines essential administrative tasks with crucial support for daily operations, ensuring efficiency and a positive working environment. You will be responsible for managing office supplies, maintaining filing systems, handling correspondence, scheduling meetings, greeting visitors, and providing general support to staff. A key aspect of this role involves assisting with operational logistics, coordinating with vendors, and ensuring that office equipment and facilities are well-maintained. The ideal candidate possesses strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Proficiency in Microsoft Office Suite is essential. You should be comfortable working both independently and collaboratively as part of a team. This position offers a fantastic opportunity to gain exposure to various aspects of office management and operations in a supportive company culture.
Key Responsibilities:
Key Responsibilities:
- Manage incoming and outgoing mail and deliveries.
- Maintain organized physical and digital filing systems.
- Order and manage office supplies and inventory.
- Answer and direct phone calls, manage reception area, and greet visitors.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Assist in preparing reports, presentations, and correspondence.
- Maintain office equipment and coordinate maintenance and repair services.
- Support with office management tasks, ensuring a clean and functional workspace.
- Liaise with vendors and service providers.
- Provide administrative support to various departments as needed.
- Assist in organizing company events and staff activities.
- Proven experience as an Office Administrator, Office Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Familiarity with office equipment and basic IT troubleshooting is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant - Office Operations
68000 My Tho, Tien Giang
WhatJobs
Posted today
Job Viewed
Job Description
WhatJobs is seeking a highly organized and detail-oriented Administrative Assistant to support our operations in **My Tho, Tien Giang, VN**. This role is crucial for ensuring the smooth and efficient day-to-day functioning of our office. You will be the first point of contact for many visitors and clients, requiring excellent communication and interpersonal skills. The ideal candidate is proactive, possesses strong multitasking abilities, and has a keen eye for detail.
As an Administrative Assistant, your primary responsibilities will include managing correspondence, scheduling appointments, and coordinating meetings. You will be responsible for maintaining office supplies, managing the reception area, and providing general administrative support to various departments. This may involve preparing reports, creating presentations, and handling travel arrangements. You will also be involved in organizing company events and managing filing systems, both physical and digital.
Key duties involve greeting visitors, answering phone calls, and directing inquiries appropriately. You will assist with data entry, manage calendars, and ensure that all administrative tasks are completed accurately and on time. Maintaining a professional and welcoming office environment is a key aspect of this role. You will also assist with basic bookkeeping tasks, such as processing invoices and expense reports.
The successful candidate should have a proven track record as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational and time-management skills are required to handle multiple tasks effectively. Excellent written and verbal communication skills are a must. A secondary school diploma or equivalent is required; further education or certifications in office administration are a plus.
We are looking for an individual who is reliable, discreet, and capable of handling confidential information with professionalism. The ability to work independently with minimal supervision, as well as collaboratively within a team, is important. If you are a self-starter with a positive attitude and a commitment to providing high-quality administrative support, we encourage you to apply for this exciting opportunity in **My Tho, Tien Giang, VN**.
As an Administrative Assistant, your primary responsibilities will include managing correspondence, scheduling appointments, and coordinating meetings. You will be responsible for maintaining office supplies, managing the reception area, and providing general administrative support to various departments. This may involve preparing reports, creating presentations, and handling travel arrangements. You will also be involved in organizing company events and managing filing systems, both physical and digital.
Key duties involve greeting visitors, answering phone calls, and directing inquiries appropriately. You will assist with data entry, manage calendars, and ensure that all administrative tasks are completed accurately and on time. Maintaining a professional and welcoming office environment is a key aspect of this role. You will also assist with basic bookkeeping tasks, such as processing invoices and expense reports.
The successful candidate should have a proven track record as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational and time-management skills are required to handle multiple tasks effectively. Excellent written and verbal communication skills are a must. A secondary school diploma or equivalent is required; further education or certifications in office administration are a plus.
We are looking for an individual who is reliable, discreet, and capable of handling confidential information with professionalism. The ability to work independently with minimal supervision, as well as collaboratively within a team, is important. If you are a self-starter with a positive attitude and a commitment to providing high-quality administrative support, we encourage you to apply for this exciting opportunity in **My Tho, Tien Giang, VN**.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Office Operations
20000 Phuong Son
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a meticulous and efficient Administrative Assistant to support the daily operations of their office in Thai Nguyen, Thai Nguyen, VN . This hybrid role offers a blend of in-office and remote work, providing flexibility while ensuring essential on-site support. Responsibilities include managing correspondence, maintaining office supplies, coordinating meeting schedules, assisting with event planning, and providing general administrative support to various departments. You will be responsible for greeting visitors, answering phone calls, processing mail, and ensuring the office environment is well-maintained and organized. The ideal candidate will be proficient in Microsoft Office Suite (Word, Excel, Outlook) and possess strong organizational and time-management skills. Excellent interpersonal and communication skills are crucial for interacting with colleagues and clients. Previous experience in an administrative role is preferred. This position requires a detail-oriented individual who can multitask effectively and work both independently and as part of a team. You will be instrumental in ensuring the smooth functioning of our office, supporting various projects and initiatives. A proactive attitude and a willingness to learn are highly valued. This role presents a great opportunity to gain experience in a dynamic business environment and contribute to the overall efficiency of our operations. The ability to adapt to changing priorities and handle a variety of tasks is essential for success in this position. We are committed to fostering a positive and productive work environment for all our employees.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant - Office Operations
55000 Hoa Sơn
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a detail-oriented and organized Administrative Assistant to support their operations in Da Nang, Da Nang, VN . This hybrid role requires a blend of in-office presence and remote work flexibility. You will be responsible for managing office correspondence, scheduling appointments, maintaining digital and physical filing systems, and providing general administrative support to the team. Key duties include preparing reports, presentations, and documents, managing calendars, and coordinating meetings. You will also handle incoming calls and emails, assist with travel arrangements, and manage office supplies. The ideal candidate will have excellent organizational and time-management skills, a professional demeanor, and proficiency in standard office software suites. Strong written and verbal communication abilities are crucial for interacting with colleagues, clients, and visitors. Experience in an administrative support role is preferred. You should be adaptable, proactive, and capable of working effectively in both team and independent settings. This position offers a great opportunity to gain experience within a growing organization and contribute to the smooth functioning of daily operations. Your presence in the Da Nang office will be required for specific days each week.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant - Office Operations
95000 Rach Gia, Kien Giang
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly organized and efficient Administrative Assistant to support office operations in **Rach Gia, Kien Giang, Vietnam**. This hybrid role requires a proactive individual who can manage a range of administrative tasks, ensuring the smooth functioning of the workplace. You will be responsible for handling correspondence, managing calendars, organizing meetings, maintaining office supplies, and providing general support to staff and visitors. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be a key point of contact for internal and external inquiries, representing the company professionally. The hybrid nature of this role allows for a balance between remote work for certain tasks and in-office presence for essential operational duties. Responsibilities include:
- Managing and coordinating office schedules, including appointments and meeting arrangements.
- Handling incoming and outgoing correspondence, including emails and mail.
- Answering phone calls and directing inquiries to the appropriate departments.
- Maintaining office filing systems, both physical and digital.
- Ordering and managing office supplies and equipment.
- Assisting with travel arrangements and expense reporting.
- Greeting visitors and providing assistance as needed.
- Preparing documents, reports, and presentations.
- Supporting HR functions, such as onboarding new employees.
- Ensuring the office environment is tidy and well-maintained.
- Providing general administrative support to all staff members.
- Assisting with event planning and coordination as required.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Detail-oriented with a commitment to accuracy.
- Ability to work independently and as part of a team.
- Experience with office equipment (printers, scanners, phones).
- Fluency in Vietnamese and English.
This advertiser has chosen not to accept applicants from your region.
8
Administrative Assistant, Operations Support
560000 An Thanh
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is a prominent player in the energy sector, known for its commitment to innovation and operational excellence. We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our operations team based in **Vung Tau, Ba Ria–Vung Tau, VN**. This role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote work. Your primary responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements for the operations department. You will handle correspondence, prepare reports and presentations, and maintain organized filing systems, both physical and digital. Data entry, processing invoices, and assisting with budget tracking will also be part of your duties. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication flow. The ability to anticipate needs and proactively address challenges is highly valued. Supporting the team with various administrative projects and contributing to the efficiency of daily operations are paramount. The ideal candidate will have a proven track record as an administrative assistant, with at least 2-3 years of relevant experience. Excellent organizational and time-management skills are a must, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills are essential. Experience in the energy industry or a similar technical field is a plus. Familiarity with office management systems and procedures is required. This position offers a competitive salary and benefits package, along with opportunities for professional development within a dynamic and supportive work environment. Join our team and play a crucial role in ensuring the efficient functioning of our vital operations.
This advertiser has chosen not to accept applicants from your region.
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