1 346 Operations Coordinator jobs in Vietnam

Working location: District 10, HCMC

Salary range: Up to VND 15,000,000 gross

Company overview: The company organizes business connections.

RESPONSIBILITIES

•Inventory management: Support new members with onboarding, training registration, and

welcome kits.

•Oversee supply chain operations including vendor coordination, inventory control,

warehousing, packaging, and logistics. Ensure timely processing of payments and smooth

delivery of materials across Regions and Chapters.

•Serve as the main point of contact for member and visitor inquiries.

•Assist in organizing events, workshops, and networking sessions.

•Proactively engage with former members to understand reasons for departure and gather

feedback for service improvement and increased member satisfaction.

•Support the organization and promotion of events, workshops, and networking sessions,

including assisting with event registration.

REQUIREMENTS

•Minimum 2 years of experience in operations, administration, customer service, or a similar

role.

•Excellent communication and interpersonal skills.

•Strong problem-solving ability and a detail-oriented mindset.

•A team player with a passion for helping others and supporting organizational growth.

•Ability to work independently, prioritize tasks, and manage multiple deadlines.

•Familiarity with logistics, procurement, or inventory management is a big plus .

•English communication.

Working location: District 10, HCMC

Salary range: Up to VND 20,000,000 gross

Company overview: The company organizes business connections.

RESPONSIBILITIES

The Operations Coordinator is responsible for ensuring the efficient execution of administrative and

operational functions, specialize in Communication/Branding/Event. This role supports Sub-

Franchisees (SFs) and Core Regions (CORs) in operating smoothly and growing sustainably, while

promoting and aligning with company's mission, vision, core values, and code of ethics as part of its

national strategic development.

•Organize and facilitate weekly and monthly meetings for Executive Directors (EDs), Area

Directors (ADs), Director and Ambassador teams (DnA), and Leadership Teams (LTs).

•Manage and develop the company Vietnam's social media channels and official website.

•Create, and manage content for social media and internal communications platforms.

•Coordinate with stakeholders to implement internal and external communication strategies.

•Plan, budget, and coordinate with relevant departments and vendors to organize events,

both regional and national.

•Support and execute forums and campaigns initiated by the company.

•Track, compile, and distribute Chapter, World, and 3+1 Traffic Light reports to EDs, Regional

Directors (RDs), and SFs to highlight performance metrics.

•Attend all required National Office meetings and provide timely updates to team members.

•Perform additional operational coordination tasks assigned.

REQUIREMENTS

•At least 2 years of experience in related roles (e.g. Marketing, Branding, Content, etc).

•Experience in event management and organization, including working with agencies/vendors

to execute events and event communications.

•Experience in consulting, developing, and implementing marketing and external

communication strategies.

•Experience in content creation and management, including Fanpage and social media

channels.

•Communication and event management skills and the ability to collaborate effectively.

•Strong problem-solving abilities and organizational skills.

•Strong writing and storytelling skills

•A proactive, creative mindset with high responsibility and a collaborative

•Basic design skill.

•English conversation level.

•Alignment with the company's Core Values and long-term Vision.

Company Overview

We are seeking a versatile Operations Coordinator to join our growing team. This cross-functional role combines insurance operations, digital marketing, and system administration—ideal for someone who thrives on variety and wants to build diverse skills across multiple business areas.

Position Summary

This role splits time across three key areas:
insurance operations (40%)

,
marketing & business development (30%)

, and
system administration & general operations (30%)

. You'll work directly with our Managing Director and client teams to support daily operations while contributing to growth initiatives.

Key Responsibilities
Insurance Operations (~40% of role)

• Process and manage Certificates of Insurance (COI) for clients
• Learn and operate EZLynx insurance management system
• Support policy administration, documentation, and client servicing
• Maintain accurate records and assist with underwriting/claims activities
• Generate insurance reports and track operational metrics

Marketing & Business Development (~30% of role)

• Execute LinkedIn marketing campaigns and social media initiatives
• Monitor and respond to inquiries from company inboxes
• Support lead generation and prospect identification activities
• Create marketing materials while maintaining brand consistency
• Assist with email campaigns using platforms like MailChimp

System Administration & General Operations (~30% of role)

• Maintain data integrity across insurance and CRM platforms
• Troubleshoot system issues and coordinate with IT support
• Provide administrative support across departments
• Manage filing systems and documentation
• Support process improvement initiatives and special projects

Required Qualifications

Must-Have:

• 2+ years insurance industry experience

(operations, sales, servicing, or related areas)
- Excellent English communication skills

(written and verbal)
- Strong technical aptitude

• comfortable learning new software quickly
• Proficiency with Microsoft Office Suite

(Excel, Word, PowerPoint)
- Digital marketing experience

• LinkedIn, email platforms, or social media management
• Detail-oriented with strong organizational skills
• Self-starter who can multitask and prioritize effectively

Preferred:

• Experience with EZLynx or similar insurance management systems
• Certificate of Insurance (COI) processing experience
• Familiarity with CRM and marketing automation tools
• Knowledge of insurance underwriting or claims processes

What We Offer

• Competitive salary based on experience
• Professional English-speaking work environment with U.S. clients
• Remote/hybrid flexibility
• Cross-functional experience to build a diverse skill set
• Professional development and growth opportunities
• Potential to specialize as the role evolves (insurance ops, marketing strategy, or system administration)
• Collaborative, supportive team culture

Reporting Structure

Reports to:

Managing Director, Nick Le

Collaborates with:

Client teams, marketing department, operational departments

Growth Path

This role evolves with your strengths and interests. Opportunities to advance into:

• Senior Operations Specialist with process optimization focus
• Marketing Strategy & Campaign Manager
• Insurance Operations Team Lead
• System Administrator or Business Analyst

Ideal Candidate Profile

You're perfect for this role if you:

• Have insurance industry knowledge but want to expand beyond traditional insurance roles
• Enjoy variety and don't want to do the same thing every day
• Are tech-savvy and pick up new systems quickly
• Like balancing client-facing work with behind-the-scenes operations
• Want to contribute to both service delivery and business growth
• Thrive in high-trust with autonomy to drive your work and create impact

1) Role Overview

The Voice Acting Operations Coordinator will manage and optimize the voice acting processes for our multimedia comic productions. The ideal candidate will act as the primary liaison between voice actors and our production team, ensuring the delivery of high-quality voice recordings that align with our stringent production timelines.

2) Key Responsibilities

• Serve as the
  main point of contact

for voice actors, ensuring clear and effective communication between voice actors and the Story Producers.
- Coordinate and oversee the recording process to ensure high-quality voice outputs are achieved and integrated seamlessly into our productions.
- Perform quality control checks on voice recordings, providing detailed feedback on pronunciation, intonation, and other vocal attributes
- Source and recruit suitable voice actors in Ho Chi Minh City or abroad for StoryCo's projects, managing auditions and selection processes
- Facilitate necessary re-recording sessions and missing line requests to meet production deadlines
- Research and implement cutting-edge voice modification technologies (e.g. Eleven Labs) to transform raw voice files into character-specific voices.
- Develop and maintain operational procedures for managing voice recording and generation tasks.

3) Collaboration & Reporting

• Reporting Line: Regularly report progress, casting status, and recording timelines to the Production Manager & General Manager.
• Serve as the primary point of contact between voice actors and internal teams, maintaining clear and consistent communication.

4) Skills and Requirements

• Exceptional command of English, both spoken and written, with the ability to perform voice recordings when needed (IELTS >7.5 or equivalent preferred)
• Excellent communication and coordination skills, capable of managing communication between large groups.
• 2+ years of experience in dubbing, localization, or audio related field
• Proven experience working with voice actors and in recording studio environments.
• Proficiency in using recording software and at least one

Digital Audio Workstation (DAW).
- Strong planning and project management skills with meticulous attention to detail.
- A passion for comics, anime, and manga is highly desirable.

5) Working Conditions / Terms

• Employment Type: Full-time
• Location: On-site, with primary operations based in Ho Chi Minh City. Occasional in-person meetings or collaboration sessions may be required depending on team needs.
• Equipment:
  Employees are expected to work on their own professional-grade computer and hardware

. Company-provided equipment may be arranged based on needs.

Working location:
District 10, HCMC

Salary range:
Up to VND 25,000,000 gross

JT1's Client - The company organizes business connections.

RESPONSIBILITIES

The Operations Coordinator is responsible for ensuring the efficient execution of administrative and operational functions, specialize in Communication/Branding/Event. This role supports Sub-Franchisees (SFs) and Core Regions (CORs) in operating smoothly and growing sustainably, while promoting and aligning with company's mission, vision, core values, and code of ethics as part of its national strategic development.

· Organize and facilitate weekly and monthly meetings for Executive Directors (EDs), Area Directors (ADs), Director and Ambassador teams (DnA), and Leadership Teams (LTs).

· Manage and develop the company Vietnam's social media channels and official website.

· Create, and manage content for social media and internal communications platforms.

· Coordinate with stakeholders to implement internal and external communication strategies.

· Plan, budget, and coordinate with relevant departments and vendors to organize events, both regional and national.

· Support and execute forums and campaigns initiated by the company.

· Track, compile, and distribute Chapter, World, and 3+1 Traffic Light reports to EDs, Regional Directors (RDs), and SFs to highlight performance metrics.

· Attend all required National Office meetings and provide timely updates to team members.

· Perform additional operational coordination tasks assigned.

REQUIREMENTS

· At least 2 years of experience in related roles (e.g. Marketing, Branding, Content, etc).

· Experience in consulting, developing, and implementing marketing and external communication strategies.

· Experience in event management and organization, including working with agencies/vendors to execute events and event communications.

· Experience in content creation and management, including Fanpage and social media channels.

· Communication and event management skills and the ability to collaborate effectively.

· Strong problem-solving abilities and organizational skills.

· Strong writing and storytelling skills

· A proactive, creative mindset with high responsibility and a collaborative

· Basic design skill.

· English conversation level.

· Alignment with the company's Core Values and long-term Vision

• Managing incoming and outgoing communications, including emails and phone calls.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Maintaining and updating company databases and filing systems.
• Preparing reports, presentations, and other documents.
• Assisting with onboarding new employees.
• Ordering and managing office supplies.
• Providing administrative support to management and staff.
• Handling general office inquiries and directing them to the appropriate personnel.
• Coordinating with external vendors and service providers.
• Ensuring a tidy and organized office environment (when on-site).

• Proven experience as an Administrative Assistant, Office Coordinator, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Attention to detail and accuracy.
• Professional attitude and demeanor.
• Experience with database management.
• Ability to work independently and as part of a team in a hybrid setting.

• Coordinate and manage daily operational activities to ensure smooth workflow and efficiency.
• Assist in the planning and execution of projects, ensuring deadlines are met.
• Manage and organize company records, documents, and databases.
• Liaise with internal departments to facilitate communication and collaboration.
• Handle administrative tasks such as scheduling meetings, managing calendars, and preparing reports.
• Support procurement processes, including ordering supplies and managing vendor relationships.
• Assist in the onboarding of new staff, ensuring they have the necessary resources.
• Monitor operational performance and identify areas for improvement.
• Maintain office facilities and equipment, ensuring a safe and functional working environment.
• Provide administrative support to management as needed.

• Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience.
• Proven experience in an administrative or operations support role.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills in Vietnamese.
• Ability to multitask and prioritize tasks effectively.
• Proactive approach to problem-solving.
• Team player with strong interpersonal skills.
• Familiarity with general office management procedures.

• Coordinate and manage operational workflows and schedules.
• Assist in the planning and execution of various operational projects.
• Prepare and maintain operational reports, records, and documentation.
• Liaise with suppliers, vendors, and clients to ensure timely delivery of goods and services.
• Support the operations team with administrative tasks, including data entry and filing.
• Monitor inventory levels and coordinate replenishment as needed.
• Troubleshoot and resolve operational issues as they arise.
• Ensure compliance with company policies and procedures.
• Assist in onboarding new operational staff.
• Contribute to process improvement initiatives within the operations department.

• Proven experience in an operations support or coordination role.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; an associate's or bachelor's degree is a plus.
• Experience with ERP or inventory management systems is beneficial.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proactive problem-solving attitude.