8 Practice Administration jobs in Vietnam

Our client is seeking a highly organized and proactive Administrative Assistant to support their office operations. This role is essential for ensuring the smooth day-to-day functioning of the workplace and providing critical support to various departments. The ideal candidate will have excellent communication skills, a keen eye for detail, and a strong ability to manage multiple tasks simultaneously. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and maintaining office supplies. This is a remote position, offering the flexibility to work from your own workspace while contributing to a dynamic team environment. You will be instrumental in maintaining an efficient and organized administrative workflow, ensuring that all operational tasks are handled with precision and care. We are looking for a self-motivated individual who can work independently, anticipate needs, and proactively address challenges. A positive attitude and a commitment to providing excellent support are key. This is a great opportunity to develop your administrative career within a supportive and growth-oriented company. Join us and become a vital part of our operational success, ensuring that our administrative functions run seamlessly, even in a remote setup. We value efficiency, reliability, and a collaborative spirit.

Key Responsibilities:

• Manage and maintain executive calendars and schedule appointments.
• Coordinate and organize meetings, including virtual meeting setups.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing mail and packages.
• Maintain organized filing systems, both physical and digital.
• Manage office supplies and place orders as needed.
• Greet visitors and answer phone calls.
• Assist with travel arrangements and expense reporting.
• Support various departments with administrative tasks.
• Ensure efficient and organized office operations.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Self-motivated and able to work independently in a remote setting.
• Experience with office management software is a plus.

Our client is seeking a highly organized and proactive Operations Administrator to manage their office operations in **Vung Tau, Ba Ria–Vung Tau, VN**. This role is crucial for ensuring the smooth and efficient day-to-day functioning of the office environment. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, and providing support to the management team. The ideal candidate possesses exceptional organizational skills, attention to detail, and a professional demeanor. You should be proficient in office software, possess excellent communication skills, and have a proactive approach to problem-solving. Responsibilities include maintaining office records, managing vendor relationships, assisting with travel arrangements, and supporting event planning. You will be the first point of contact for visitors and will play a key role in maintaining a positive and productive workplace atmosphere. A commitment to providing high-quality administrative support and a willingness to learn and adapt to new tasks are essential. This role offers a great opportunity to gain broad experience in office management and administrative support within a growing company.

Key Responsibilities:

• Manage day-to-day office operations, ensuring a tidy and efficient workspace.
• Order and maintain office supplies, equipment, and inventory.
• Coordinate and schedule meetings, appointments, and conference calls for staff.
• Manage incoming and outgoing mail and correspondence, including emails and phone calls.
• Greet visitors and direct them appropriately, acting as the first point of contact.
• Assist in preparing reports, presentations, and other documents.
• Maintain office filing systems and ensure accurate record-keeping.
• Coordinate travel arrangements for staff, including flights, accommodation, and transportation.
• Support the planning and execution of office events and team activities.
• Manage relationships with office vendors and service providers.
• Ensure compliance with office policies and procedures.
• Provide general administrative support to management and other departments as needed.

Qualifications:

• Proven experience in an administrative or office management role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Professionalism and a positive attitude.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience in customer service is a plus.
• Knowledge of office equipment and procedures.

WhatJobs is seeking an organized and proactive Administrative Assistant to provide essential support to our project management teams based in Hanoi, Hanoi, VN . This hybrid role requires a blend of remote work and occasional on-site presence for key meetings and collaborative sessions. You will be responsible for managing administrative tasks, coordinating project documentation, and facilitating smooth communication within the project teams. The ideal candidate is detail-oriented, efficient, and possesses excellent communication and organizational skills.

Key Responsibilities:

• Provide comprehensive administrative support to project managers and project teams.
• Schedule and coordinate project meetings, prepare agendas, and take minutes.
• Manage and organize project documentation, ensuring accuracy and accessibility.
• Assist in the preparation of project reports, presentations, and other project-related materials.
• Maintain project calendars and track key milestones and deadlines.
• Handle correspondence, emails, and phone communications efficiently.
• Support travel arrangements and expense reporting for project teams.
• Assist with resource management and logistics for project activities.
• Liaise with internal departments and external stakeholders as needed.
• Maintain confidentiality of project-specific information.
• Utilize project management software and tools for tracking and reporting.
• Support the onboarding of new project team members.
• Handle general office administrative duties as required.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with project management software (e.g., Asana, Trello, Jira) is an asset.
• Excellent written and verbal communication skills in Vietnamese.
• Good command of English is beneficial.
• Ability to multitask and prioritize tasks effectively.
• Discretion and a high level of confidentiality.
• Proactive approach to problem-solving.
• Ability to work effectively both independently and as part of a hybrid team.

This role is based in Hanoi, Hanoi, VN , with a hybrid work arrangement. Our client values efficiency and teamwork in supporting complex projects.

Our client, a dynamic and growing organization, is seeking a highly organized and proactive Senior Administrative Officer to manage daily operations and support administrative functions in Buon Ma Thuot, Dak Lak, VN . This role is crucial for ensuring the smooth and efficient running of the office, providing comprehensive support to senior management and staff. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, and improving administrative processes.

Responsibilities:

• Oversee and manage day-to-day office operations to ensure efficiency and productivity.
• Develop, implement, and maintain administrative procedures and policies.
• Manage office supplies inventory, procurement, and vendor relations.
• Coordinate and schedule internal and external meetings, preparing agendas and taking minutes when required.
• Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
• Manage travel arrangements and accommodation for staff as needed.
• Maintain organized filing systems, both physical and digital.
• Provide administrative support to senior management, including preparing reports and presentations.
• Assist in onboarding new employees, including preparing necessary documentation and orientation materials.
• Manage office facilities, ensuring a clean, safe, and functional work environment.
• Liaise with IT support for equipment maintenance and troubleshooting.
• Process invoices, expense reports, and maintain accurate financial records for administrative expenditures.
• Organize company events, staff activities, and team-building initiatives.
• Contribute to process improvement initiatives to enhance operational efficiency.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of progressive experience in administrative roles, with at least 2 years in a senior or supervisory capacity.
• Proven experience in office management and operational support.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with administrative software and databases.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive approach to task completion.
• Discretion and confidentiality in handling sensitive information.
• Experience in coordinating events or project support is a plus.

This role offers a great opportunity to make a significant contribution to the operational backbone of a thriving organization.

Our client is seeking a highly organized and proactive Administrative Assistant to provide remote project management support. This role is instrumental in ensuring the smooth execution of projects by managing schedules, coordinating communications, and maintaining project documentation. The ideal candidate will be detail-oriented, possess excellent time management skills, and have a strong command of administrative and project support tools. You will work closely with project managers and team members to facilitate efficient project delivery. Key responsibilities include scheduling meetings, preparing meeting minutes, organizing project files, tracking action items, and communicating updates to relevant stakeholders. You will also assist with the preparation of project reports, presentations, and other project-related documents. Proficiency in project management software (such as Asana, Trello, or Monday.com) and standard office productivity suites (Microsoft Office, Google Workspace) is essential. This position requires exceptional organizational skills and the ability to manage multiple tasks and priorities effectively. Strong written and verbal communication skills are necessary for clear and concise communication with internal teams and potentially external clients. You must be proactive in identifying needs and anticipating potential challenges within project workflows. The ability to work independently, manage your time efficiently, and maintain confidentiality is critical for success in this role. While the core work is remote, occasional in-person attendance may be required for key project milestones or team meetings.

Responsibilities:

• Provide comprehensive administrative support for project managers.
• Schedule project meetings, prepare agendas, and distribute meeting minutes.
• Organize and maintain project documentation, including reports, plans, and correspondence.
• Track project tasks, deadlines, and action items, ensuring follow-through.
• Assist in the preparation of project status reports and presentations.
• Manage project calendars and coordinate team schedules.
• Communicate project updates and information to team members and stakeholders.
• Maintain project management software databases and records.
• Handle travel arrangements and expense reporting for project personnel as needed.
• Support other administrative tasks as required to ensure project success.

Qualifications:

• Associate's degree or equivalent experience in administration or a related field.
• Minimum of 3 years of experience providing administrative or project support.
• Proficiency in project management software (e.g., Asana, Trello, Monday.com).
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently and proactively.
• Discretion and ability to handle confidential information.
• Experience in a remote work environment is advantageous.

Our client is seeking a highly experienced and strategic Project Management Office (PMO) Lead to establish and manage a robust PMO function. This is a fully remote leadership role critical for ensuring the successful delivery of strategic projects across the organization. You will be responsible for developing and implementing project management methodologies, standards, and tools. The PMO Lead will oversee project portfolios, provide governance, facilitate resource allocation, and drive continuous improvement in project execution. The ideal candidate is a seasoned project management professional with a strong understanding of various project methodologies and a proven ability to lead and mentor project managers.

Key Responsibilities:

• Establish and manage the PMO, defining its structure, processes, and governance framework.
• Develop, implement, and maintain project management standards, methodologies (e.g., Agile, Waterfall, Hybrid), and best practices.
• Oversee the project portfolio, ensuring alignment with strategic business objectives.
• Provide project governance, including project initiation, planning, execution, monitoring, control, and closure guidance.
• Facilitate resource planning and allocation across projects, identifying potential conflicts and dependencies.
• Develop and track key project performance indicators (KPIs) and metrics, reporting on project status, risks, and issues to senior management.
• Mentor, coach, and support project managers, fostering their professional development.
• Implement and manage project management software and tools to enhance project visibility and efficiency.
• Conduct post-project reviews and lessons learned sessions to identify areas for improvement.
• Manage project documentation and ensure compliance with organizational standards.
• Drive continuous improvement initiatives within the PMO and project delivery processes.
• Facilitate cross-functional collaboration and communication to ensure project success.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field. Master's degree is preferred.
• 10+ years of experience in project management, with at least 5 years in a PMO leadership or senior project management role.
• Proven experience in establishing and managing a PMO from inception.
• Expertise in various project management methodologies (Agile, Scrum, Kanban, Waterfall, PRINCE2).
• Strong understanding of portfolio management principles and practices.
• Excellent leadership, communication, negotiation, and stakeholder management skills.
• Proficiency in project management software (e.g., Jira, Asana, Microsoft Project, Smartsheet).
• PMP, PRINCE2, or Agile certification is highly desirable.
• Ability to think strategically and translate business goals into actionable project plans.
• Exceptional problem-solving and decision-making capabilities.
• Proven ability to lead and motivate teams in a remote environment.

This is a pivotal role for driving project excellence and strategic execution within our organization, offering the autonomy and flexibility of a remote position.

**Company Description**
**_
The Bosch Group_**_ is a leading global supplier of technology and services. Since the beginning of 2013, its operations have been divided into four business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology._
- The Bosch Group comprises Robert Bosch GmbH and its roughly 360 subsidiaries and regional companies in some 50 countries. If its sales and service partners are included, then Bosch is represented in roughly 150 countries. This worldwide development, manufacturing, and sales network is the foundation for further growth._

**_ Bosch Global Software Technologies Company Limited (BGSV) _**_i_**_s 100% owned subsidiary of Robert Bosch GmbH - one of the world’s leading global suppliers of technology and services, offering end-to-end Engineering, IT, and Business Solutions. _
- Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region. _
- With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes._
- Assist project managers and project teams in project management related tasks such as budget tracking, risk reporting, preparing documents for project reviews, facilitating internal project meetings with distributed team members, following up open points, advising project managers in Bosch’s project management processes, and administrative tasks.
- Provide guidance to project managers on Bosch’s project management processes and assist in administrative tasks related to project management.
- Collaborate with other functional departments to ensure adherence to project management processes and engage with project management assistants in other countries to exchange lessons learned, best practices, and updates on processes and tools.
- Coordinate meetings, workshops, and training sessions related to project management activities and prepare or update project documentation, reports, presentations, and other materials if required.
- Track project progress, milestones, and deliverables using project management tools and software.
- Conduct quality assurance checks on project documentation to ensure accuracy, completeness, and compliance with organizational standards.

**Qualifications**
- Background in Business Administration, Management, or related field.
- At least 3 years working experience in Business Administration, Accounting, Finance, Project management.
- Proficient in English communication
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize tasks and manage multiple deadlines.
- Good time management and Coordination skills
- Can work independently as well as work in a team.
- Quick learner, Proactive in learning new things, knowledge of project management methodologies and processes.
- Project management knowledge or certification in project management (e.g., PMP, CAPM) is a plus.

**Additional Information**
**_
Why BOSCH?_**
- Because we do not just follow trends, we _**_create _**_them. Together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you have high standards when it comes to your job? So do we. At Bosch, you will discover more than just work._

**_ Benefits and Career Opportunities_**
- _ Working in one of the _**_Best Places to Work_**_ in Vietnam and Top 30 of the _**_Most Innovative Companies _**_all over the world_
- _ Join in a dynamic and fast-growing global company (_**_English-speaking_**_ environment), with opportunity to work in global projects and being a part of innovation team contributing initiative ideas to the hi-tech world_
- **_ Onsite opportunities_**_: short-term and long-term assignments in worldwide offices_
- _ Engage in our _**_diverse training_**_ programs which surely help strengthen both your personal and professionalism_
- **_ 13th-month_**_ salary bonus + attractive _**_performance bonus_**_ (you'll love it!) + annual performance appraisal_
- **_ 100% offered salary_**_ and mandatory _**_social insurances_**_ in 2-month probation_
- **_ 15+ days_**_ of annual leave + 1-day of birthday leave_
- _ Premium health insurance for employee and _**_02 family members_**:

- **_ Flexible _**_working time and working model_
- _ Lunch and parking allowance_
- Good benefits of company activities such as: football, badminton, yoga, Aerobic, team building _