1 052 Quality Administrator jobs in Vietnam

• Working place:
  Onsite - Scetpa Building 19A Cong Hoa St., Bay Hien Ward, Tan Binh Dist., HCMC, Vietnam
• Working time:
  Mon-Fri:8:30 - 17:30

Job Purpose:

Admin Executive reports to the HR Manager in implementing all administrative aspects of HR/Admin activities to make sure of the smooth and effective operation of the HR/Admin activities.

Job Duties and Responsibilities:

Human Resources:

• Implementation of welcome newcomer process.
• Support and organize internal events (employee birthday, vacation, Christmas program, 8 March, 20 October, Children's New Year program, Year End Party…).

Administrative:

• Direct, listen, answer, transfer phone calls, receive / send mails.
• Guiding guests when guests come to work at the company and notify relevant Functions.
• Book air tickets, hotel rooms, order flowers, make visa… upon request.
• Track and pay monthly expenses: stationery, photo, printer ink, phone, office drinking water .
• In charge of buying and selling office utensils, supplies, buying incense burning ceremonies.
• Contact to repair or service suppliers when an office equipment or Internet service malfunction occurs.
• Monitoring and managing office cleaning.
• Prepare logistical meeting/training (meeting rooms, projectors, tea, fruit .) according to the meeting schedule of departments, prepare documents.
• Keep records and documents of Administrative.
• Implement / support and guide Functions to strictly follow the processes, regulations and regulations related to Human Resource Administration.
• Ensure information security in the current function.

Qualifications:

• At least 3 years of work experience in a similar position
• Must know and master process of making visa, work permit for expats.
• Understand/Implement the full cycle of office setup process is a plus.
• A good understanding of MS-Office (Word, Excel, Access, PowerPoint, Outlook)
• A negotiator with dynamic, capable, and positive characteristics
• A proficient English communicator with the ability to work under high pressure and build up good internal and external relationships.
• Good at English speaking, writing, and listening skills (At least Toeic 700)
• Will promote to Office Manager in the future.
• Good awareness of information security and confidentiality.

Benefits:

• 13th month salary.
• Quarterly project bonus.
• Referral bonus (up to 30M).
• English incentive - TOEIC 750 (1M/month), TOEIC 900 (2M/month).
• Japanese incentive – N2 (1M/month), N1 (2M/month).
• Technical certificate bonus.
• Opportunities for onsite working (Singapore, Canada, USA, Australia).
• 24/7 insurance for employees working more than 1 year.
• Salary review once a year.
• Annual company trip, teambuilding.
• 12 days leave + 1 birthday leave.
• Internal activities such as excellent employee of quarter or year, Mid-Autumn Festival, Christmas, …
• Overtime compensation will be either paid in cash or extra days off.

About us:

• Company name:
  SUCCESS SOFTWARE SERVICES CORPORATION
• Capital Nation: Vietnam
• Established year: 2012
• Website:
  

Success Software Services purpose is to develop and deliver the most efficient IT products and services that help organizations manage their business effectively. Our business focuses on Software Application Development, Migration & Innovation, Application Maintenance & Support, Mobile Application Development, and QA/Testing.

Since our establishment in 2012, we have been working as a strong organization led by an experienced and highly skilled board of management. Until now, we have built trust by our commitment to high-quality products, full support to our customers and partners, while speedily responding to the international demand of innovation and rapid changes of technology in the new age. All the efforts we make are to keep long-lasting relationships with customers rather than only aiming at business benefits.

We are the youngest and one of the top companies in Vietnam certified CMMI level 3, awarded by VNITO as an "Emerging IT Enterprise" in 2015, and recommended by Gartner as a software partner. Additionally, Success Software has proven its professionalism in operation and management of product quality and international standard information security when simultaneously possessing ISO 9001:2015, ISO 27001:2013 certifications and Sao Khue 2022, 2023.

Join us and be part of the future of virtual experiences

CodeLink is looking for a proactive and detail-oriented Office Administration Specialist to ensure smooth day-to-day operations and support our growing team. In this role, you will be responsible for managing office facilities, coordinating administrative tasks, supporting internal teams, and helping maintain an efficient and welcoming workplace. You will work closely with the Operations Manager and other team members to keep everything running seamlessly.

Location: Onsite - Ho Chi Minh City

Working hours: Monday - Friday, 8:30 AM – 5:30 PM (includes a 1.5-hour lunch break).

Office & Facility Management

• Oversee daily office operations and facilities across multiple locations (HCM, HN, DN).
• Manage office supplies, pantry, and equipment, ensuring timely replenishment and maintenance.
• Coordinate with vendors, service providers, and building management for repairs, services, and facility matters.
• Handle procurement of office items, merchandise, and gifts, ensuring quality and on-time delivery.
• Manage courier services and the shipping of documents between offices.
• Monitor office safety standards and ensure compliance.
• Provide basic IT coordination, including internet, phone systems, troubleshooting, and vendor support.

Administrative Support

• Manage correspondence (emails, letters, packages) and maintain company records, files, and databases.
• Prepare documents, reports, and presentations as required.
• Support management with contracts, invoices, and expense reports.
• Conduct research to support operations and compliance requirements.
• Provide ad-hoc support to management and cross-functional teams.

Scheduling & Coordination

• Organize and schedule meetings, appointments, and travel arrangements.
• Coordinate internal events, workshops, and team-building activities.
• Ensure meeting rooms are prepared and well-maintained.

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
• At least 2 years of experience as an Office Administrator, preferably in an IT company or within organizations of 100+ employees across multiple locations.
• Prior experience in administrative or office management roles.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to perform well under pressure while maintaining attention to detail.
• Demonstrated discretion and professionalism in handling confidential information.
• Excellent command of English, both written and verbal.

• Gold level Health Insurance coverage from Bao Viet Insurance, a yearly complete Health Check, and social insurance.
• All office benefits and full salary during probation.
• Allowance for everything: meals, parking, petrol, along with unlimited snacks and nice coffee every day.
• Choose from a brand-new Mac or PC device.
• Salary review twice a year, with opportunities for promotions and spot awards.
• 12 days of annual leave per year, with all days not taken paid out in cash, plus 2 sick leave days.
• Yearly Training Budget up to 5 million VND per staff. On top of that, a Professional coaching program, buddy system, tech talks, agile sessions, and 1on1 private English classes are available.
• Yearly company trip, monthly activities, and other Celebrations for special days in the year, such as Women's Day, YEP, and Christmas.
• Employee-led clubs within the company: games teams, sports teams, etc.
• Modern open-space office with comfortable workspace, a PS4 games room, and chill-out areas.

As an Admin Manager, you will lead the admin team, supervise all activities of the administration operations to ensure the good quality of administrative services. This role will significantly impact on employees' satisfaction through providing high standard administrative services.

Office Management:

1. Manage the office working spaces, office equipment, property and facilities to provide quality, customer-oriented and cost-effective services to meet business and operational needs. Ensure the office is safe, clean, and comfortable.
2. Manage travel arrangements for employees, including accommodation, transportation, visa, travel insurance and other logistics support.
3. Plan and monitor the operation budget cost efficiently
4. Build Admin procedures; policies/process of admin work and ensure that procedures are followed
5. Build up the relationship among admin teams and other departments, ensure the administrative support for employees timely.

Internal communication

1. Be in charge of planning, scheduling and organizing the company events including mini events, monthly events and annual company events, company trip, year end party, etc…
2. Other tasks assigned by the HRD.

Requirements

Education
: Bachelor's degree or above

Professional major
: Human resources, Organizational Development, Hospitality, or related field

2nd language ability:
Fluent in both written and spoken English and Vietnamese

Related experiences
:

1. At least 4 years of experience in office assistant and/or HR Assistant/ or a similar role
2. Deeply understand and strong experience in dealing with admin issues at the office
3. Experience and proficiency in using ATS software, and MS Office (Word, Excel, PowerPoint, and Outlook).

Essential Capabilities:

1. Careful, meticulous, like to take care of others
2. Good communication and problem solving skills
3. Strong planning & organizational skills

Mô tả công việc:

(Mức lương: Thỏa thuận)

1. Sales Admin

2. Support sales team to handle sales enquiries and quotations

3. Make sale contract
4. Meeting with customers
5. Coordinate with technical teams to support sales activities
6. Manage vendor contracts
7. Support payment documents
8. Follow up the project status
9. Prepare sales reports

10. Customer service tasks

11. Office Administration

12. Assist in office management and documentation

13. General administration tasks (office supplies, stationery, facilities management)
14. Maintain and update employee records/ Annual leave
15. Support recruitment and on-/off-boarding processes
16. Prepare and support in government reports and submissions related to HR and administration
17. Job related to Tax
18. Other jobs as required by GD/Supervisor

Chức vụ: Nhân Viên/Chuyên Viên

Hình thức làm việc: Toàn thời gian

Quyền lợi được hưởng:

13th payment

Chance to work in overseas

Remained AL changed to money

: according to Vietnamese Labor Law.

• Holidays: Saturdays and Sundays / Public Holidays and Annual Leaves as per the Labor Law.
• Annual health check-up.
• Team building.
• Sport: football, badminton.
• Other allowances: parking fee; office supplies, such as: dinner for overtime working, tea, coffee,
• Framework and technical training.
• Good English development environment.
• Opportunities to work in overseas.
• Professional environment and clear processes.
• Young, friendly, active and sociable colleagues.
• Working time: Mon-Fri

08:00-17:00

Yêu cầu bằng cấp (tối thiểu): Đại Học

Yêu cầu công việc:

• College/University graduated
• Welcome Fresh graduates or 1-2 years of experience in an administrative role/sales admin
• Good communication skills in English
• Office computer skills
• Honest and possible to long term working

Required: Apply with English CV.

Benefits

• Salary increase: once a year.
• 13th salary: Lunar Year.
• Social

Yêu cầu giới tính: Nam/Nữ

Ngành nghề: Chăm Sóc Khách Hàng,Hành chính Văn phòng,Hành Chính/Văn Phòng

Đại Học

Không yêu cầu

• Lead and manage the office administrative team, providing guidance, training, and performance management.
• Develop, implement, and refine operational policies and procedures to optimize office efficiency and productivity.
• Oversee facilities management, including maintenance, repairs, space planning, and office supplies.
• Manage vendor relationships, including negotiating contracts and ensuring the quality of services.
• Coordinate company events, meetings, and travel arrangements.
• Ensure compliance with health, safety, and security regulations within the office environment.
• Manage budgets for office operations and administrative expenses.
• Serve as a key point of contact for internal staff and external stakeholders regarding administrative matters.
• Implement and manage systems for records management, correspondence, and information flow.
• Contribute to strategic planning initiatives related to office infrastructure and operational support.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 7 years of experience in operations management or office administration, with at least 3 years in a supervisory or managerial role.
• Proven experience in managing diverse administrative functions, including facilities, HR support, and event coordination.
• Strong leadership, team management, and interpersonal skills.
• Excellent organizational, time management, and problem-solving abilities.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Strong negotiation and vendor management skills.
• Ability to develop and implement effective operational policies and procedures.
• Excellent communication skills, both written and verbal.
• Proactive approach to identifying and addressing operational challenges.

Location:
Ho Chi Minh City, Vietnam

Employment Type:
Full-time, On-site

Working Hours:
3 PM - 11 PM

Salary Range:
7M - 9M VND/ month

1. Company Description

MA Hospitality Group
is a Luxury Travel & Lifestyle Management company specializing in exclusive travel destinations and high-profile events. We deliver exceptional experiences across corporate events, private celebrations, and social gatherings. Our services include exclusive membership and table booking, as well as organizing events at prestigious venues. With extensive experience in hospitality and event management, we are committed to creating unparalleled luxury experiences for our clients.

2. Role Overview

We are seeking a
Data Entry & Sports Assistant
to join our team in Ho Chi Minh City. This role requires a detail-oriented and organized individual who can manage data entry, handle administrative tasks, and support our sports partnerships. The Assistant will also be responsible for managing ticket stock, responding to partnership service inquiries, and ensuring smooth day-to-day operations.

3. What You'll Do

• Perform accurate and timely data entry.
• Provide administrative support to the team.
• Manage and track ticket stock efficiently.
• Handle inquiries from sports and hospitality partners.
• Ensure effective internal and external communication.
• Support the planning and execution of events when required.
• Collaborate with colleagues to maintain smooth operations.

4. Qualifications

• Strong administrative and typing skills.
• Excellent English communication skills (written and verbal).
• Good organizational skills with attention to detail.
• Strong interpersonal and customer service abilities.
• Ability to work independently and within a team environment.
• Previous experience in hospitality, sports, or related fields is a plus.

5. What We Offer

• Competitive remuneration package.
• A multi-national and friendly working environment.
• Opportunities to leverage AI-powered tools to enhance your daily work and productivity.
• Regular team-building events.
• Annual salary and performance review.

As we aim to give our candidates the best experience possible, therefore we will only get in touch if you have been shortlisted for the role.

Description Du Poste
Company Description
The SOCOTEC Group offers its customers and partners missions throughout the life cycle of infrastructure and buildings to ensure compliance, extend their lifespan, improve their technical, energy and environmental performance, and thus guarantee the safety of people. Independent trusted third party and with offices in 27 countries and more than 14000 people, SOCOTEC is a leading player in risk management and technical advice in the world. Established in Vietnam since 2018, SOCOTEC Vietnam works closely with colleagues in France, Germany, Italy, UK, USA, Spain, Netherlands and other SOCOTEC officesThe SOCOTEC group offers its customers and partners missions throughout the life cycle of infrastructure and buildings to ensure compliance, extend their lifespan, improve their technical, energy and environmental performance, and thus guarantee the safety of people. Independent trusted third party and with offices in 26 countries and more than 11,300 people, SOCOTEC is a leading player in risk management and technical advice in the world. Established in Vietnam since 2018, SOCOTEC Vietnam works closely with colleagues in France, Germany, Italy, UK, USA, Spain, Netherlands and other SOCOTEC offices.

Job Description

• Receiving insurance claim orders and attachments by email or telephone.
• Inputting received information into a CRM system and then into the client software
• Scheduling orders and confirming these appointments by email to the insured.
• Once the order is received from the financial services company, the file must be assigned and an action created for the expert within strict deadlines.

Qualifications

• Good IT skills - Knowledge of Microsoft Office packages (Excel, Word, Outlook, …), CRM Systems (preferred)
• Ability to communicate clearly with a wide range of people.
• Excellent attention to detail to produce accurate work
• Good use of your initiative
• Excellent time management skills with an emphasis on delivery and meeting delivery schedules.
• Self-motivated and enthusiastic and able to work as part of a team.
• The ability to work in an organized fashion, to achieve deadlines
• Be able to work from 13:00 PM to 22:30 PM

Additional Information

• Attractive salary and bonus with annual revision
• Compulsory insurance pay as gross monthly salary
• Flexible working time with 12 annual leave days & 15 work from home days
• Team-building activities, Sport Clubs
• Cooperation with colleagues around the world in a leading global group
• Strongteamspiritinan entrepreneurial environmentof agrowingcompany
• People values, social responsibility, and sustainability.
• Opportunities for self-development and career advancement
• Internal training courses (technical, foreign language, soft skill)

ABOUT ESOFT

Esoft is one of the world's leading real-estate tech companies specializing in property presentations, image processing, 3D visualization, and online marketing of properties worldwide.

Our customers are real estate agents and property-marketing companies in Europe, US, and Australia who rely on us for our fast service, our innovative solutions, and high and consistent quality.

The company was founded in 2000 in Denmark and our platform in Vietnam has been operating since 2007. We currently employ more than 800 people in our offices in Vietnam, Denmark, and Norway.

At Esoft, we are on an exciting journey of transformation and we are seeking a talented individuals who are passionate about making a real impact and shaping the future. We encourage all applicants from minorities, people with disabilities, and all other qualified applicants.

Role Description

1. Product Credential Setup & Update

2. Coordinate closely within relevant departments to gather and validate new product data.

3. Accurately input product credentials into the system within the defined timelines.

4. Ensure a seamless and systematic setup process that supports operational flow.

5. Documentation & Management

6. Maintain historical and future product data in a structured and accessible format.

7. Ensure documentation is organized and available for performance estimation, tracking, or audits.

8. Monitor and manage assigned JIRA tickets.

9. Others

10. Support various tasks and projects across the departments and EPR Team (IT) as requested by management.

Qualifications

• Proficiency in Microsoft Excel and other MS Office tools
• Understanding data input standards, product cycle time, and processes.
• Education: Bachelor's degree in Statistics, Data Science, Finance, or a related field.
• Experience: 6 months is a plus
• Previous experience with ERP Microsoft Dynamics AX system or similar systems is a plus.
• English fluency (IELTS ≥ 6.0)
• Working time: Mon - Fri, 9:00 - 18:00
• Location: Han Viet Tower, 348 Kim Nguu, Minh Khai, Hai Ba Trung, Hanoi

WHAT WE OFFER

We offer you an opportunity to continue building your career in an international and successful company with market-leading, innovative solutions. In every business unit and in every office around the world, Esoft has always been driven by a strong team spirit and an even stronger sense of pride. We strive to provide an interesting workplace, where people work and interact across cultures and time zones. We cherish creativity and innovation, and we invest in training and development of employees.

• Attractive package
• 100% SHUI in probation
• 12 AL/ year and 24 WFH days/year
• Daily meals provided
• Experience in increasingly challenging and engaging international recruitment projects.
• Experience in an international company with the culture that encourages and fosters creativity, innovation, respect and equality
• Opportunity to learn from experienced leaders and managers
• Attendance in meetings, events, networking opportunities and training course

Contact directly via for more details