366 Secretarial Duties jobs in Vietnam
Administrative Assistant - Office Operations
68000 My Tho, Tien Giang
WhatJobs
Posted today
Job Viewed
Job Description
WhatJobs is seeking a highly organized and detail-oriented Administrative Assistant to support our operations in **My Tho, Tien Giang, VN**. This role is crucial for ensuring the smooth and efficient day-to-day functioning of our office. You will be the first point of contact for many visitors and clients, requiring excellent communication and interpersonal skills. The ideal candidate is proactive, possesses strong multitasking abilities, and has a keen eye for detail.
As an Administrative Assistant, your primary responsibilities will include managing correspondence, scheduling appointments, and coordinating meetings. You will be responsible for maintaining office supplies, managing the reception area, and providing general administrative support to various departments. This may involve preparing reports, creating presentations, and handling travel arrangements. You will also be involved in organizing company events and managing filing systems, both physical and digital.
Key duties involve greeting visitors, answering phone calls, and directing inquiries appropriately. You will assist with data entry, manage calendars, and ensure that all administrative tasks are completed accurately and on time. Maintaining a professional and welcoming office environment is a key aspect of this role. You will also assist with basic bookkeeping tasks, such as processing invoices and expense reports.
The successful candidate should have a proven track record as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational and time-management skills are required to handle multiple tasks effectively. Excellent written and verbal communication skills are a must. A secondary school diploma or equivalent is required; further education or certifications in office administration are a plus.
We are looking for an individual who is reliable, discreet, and capable of handling confidential information with professionalism. The ability to work independently with minimal supervision, as well as collaboratively within a team, is important. If you are a self-starter with a positive attitude and a commitment to providing high-quality administrative support, we encourage you to apply for this exciting opportunity in **My Tho, Tien Giang, VN**.
As an Administrative Assistant, your primary responsibilities will include managing correspondence, scheduling appointments, and coordinating meetings. You will be responsible for maintaining office supplies, managing the reception area, and providing general administrative support to various departments. This may involve preparing reports, creating presentations, and handling travel arrangements. You will also be involved in organizing company events and managing filing systems, both physical and digital.
Key duties involve greeting visitors, answering phone calls, and directing inquiries appropriately. You will assist with data entry, manage calendars, and ensure that all administrative tasks are completed accurately and on time. Maintaining a professional and welcoming office environment is a key aspect of this role. You will also assist with basic bookkeeping tasks, such as processing invoices and expense reports.
The successful candidate should have a proven track record as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational and time-management skills are required to handle multiple tasks effectively. Excellent written and verbal communication skills are a must. A secondary school diploma or equivalent is required; further education or certifications in office administration are a plus.
We are looking for an individual who is reliable, discreet, and capable of handling confidential information with professionalism. The ability to work independently with minimal supervision, as well as collaboratively within a team, is important. If you are a self-starter with a positive attitude and a commitment to providing high-quality administrative support, we encourage you to apply for this exciting opportunity in **My Tho, Tien Giang, VN**.
This advertiser has chosen not to accept applicants from your region.
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Administrative Assistant - Office Operations
20000 Phuong Son
WhatJobs
Posted today
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Job Description
Our client is looking for a meticulous and efficient Administrative Assistant to support the daily operations of their office in Thai Nguyen, Thai Nguyen, VN . This hybrid role offers a blend of in-office and remote work, providing flexibility while ensuring essential on-site support. Responsibilities include managing correspondence, maintaining office supplies, coordinating meeting schedules, assisting with event planning, and providing general administrative support to various departments. You will be responsible for greeting visitors, answering phone calls, processing mail, and ensuring the office environment is well-maintained and organized. The ideal candidate will be proficient in Microsoft Office Suite (Word, Excel, Outlook) and possess strong organizational and time-management skills. Excellent interpersonal and communication skills are crucial for interacting with colleagues and clients. Previous experience in an administrative role is preferred. This position requires a detail-oriented individual who can multitask effectively and work both independently and as part of a team. You will be instrumental in ensuring the smooth functioning of our office, supporting various projects and initiatives. A proactive attitude and a willingness to learn are highly valued. This role presents a great opportunity to gain experience in a dynamic business environment and contribute to the overall efficiency of our operations. The ability to adapt to changing priorities and handle a variety of tasks is essential for success in this position. We are committed to fostering a positive and productive work environment for all our employees.
This advertiser has chosen not to accept applicants from your region.
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Administrative Assistant - Office Operations
55000 Hoa Sơn
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a detail-oriented and organized Administrative Assistant to support their operations in Da Nang, Da Nang, VN . This hybrid role requires a blend of in-office presence and remote work flexibility. You will be responsible for managing office correspondence, scheduling appointments, maintaining digital and physical filing systems, and providing general administrative support to the team. Key duties include preparing reports, presentations, and documents, managing calendars, and coordinating meetings. You will also handle incoming calls and emails, assist with travel arrangements, and manage office supplies. The ideal candidate will have excellent organizational and time-management skills, a professional demeanor, and proficiency in standard office software suites. Strong written and verbal communication abilities are crucial for interacting with colleagues, clients, and visitors. Experience in an administrative support role is preferred. You should be adaptable, proactive, and capable of working effectively in both team and independent settings. This position offers a great opportunity to gain experience within a growing organization and contribute to the smooth functioning of daily operations. Your presence in the Da Nang office will be required for specific days each week.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant, Office Management
44000 Hoang Hoa
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to support their office operations. This role is essential for ensuring the smooth day-to-day functioning of the workplace and providing critical support to various departments. The ideal candidate will have excellent communication skills, a keen eye for detail, and a strong ability to manage multiple tasks simultaneously. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and maintaining office supplies. This is a remote position, offering the flexibility to work from your own workspace while contributing to a dynamic team environment. You will be instrumental in maintaining an efficient and organized administrative workflow, ensuring that all operational tasks are handled with precision and care. We are looking for a self-motivated individual who can work independently, anticipate needs, and proactively address challenges. A positive attitude and a commitment to providing excellent support are key. This is a great opportunity to develop your administrative career within a supportive and growth-oriented company. Join us and become a vital part of our operational success, ensuring that our administrative functions run seamlessly, even in a remote setup. We value efficiency, reliability, and a collaborative spirit.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars and schedule appointments.
- Coordinate and organize meetings, including virtual meeting setups.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing mail and packages.
- Maintain organized filing systems, both physical and digital.
- Manage office supplies and place orders as needed.
- Greet visitors and answer phone calls.
- Assist with travel arrangements and expense reporting.
- Support various departments with administrative tasks.
- Ensure efficient and organized office operations.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Self-motivated and able to work independently in a remote setting.
- Experience with office management software is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant - Office Operations
95000 Rach Gia, Kien Giang
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and efficient Administrative Assistant to support office operations in **Rach Gia, Kien Giang, Vietnam**. This hybrid role requires a proactive individual who can manage a range of administrative tasks, ensuring the smooth functioning of the workplace. You will be responsible for handling correspondence, managing calendars, organizing meetings, maintaining office supplies, and providing general support to staff and visitors. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be a key point of contact for internal and external inquiries, representing the company professionally. The hybrid nature of this role allows for a balance between remote work for certain tasks and in-office presence for essential operational duties. Responsibilities include:
- Managing and coordinating office schedules, including appointments and meeting arrangements.
- Handling incoming and outgoing correspondence, including emails and mail.
- Answering phone calls and directing inquiries to the appropriate departments.
- Maintaining office filing systems, both physical and digital.
- Ordering and managing office supplies and equipment.
- Assisting with travel arrangements and expense reporting.
- Greeting visitors and providing assistance as needed.
- Preparing documents, reports, and presentations.
- Supporting HR functions, such as onboarding new employees.
- Ensuring the office environment is tidy and well-maintained.
- Providing general administrative support to all staff members.
- Assisting with event planning and coordination as required.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Detail-oriented with a commitment to accuracy.
- Ability to work independently and as part of a team.
- Experience with office equipment (printers, scanners, phones).
- Fluency in Vietnamese and English.
This advertiser has chosen not to accept applicants from your region.
4
Office Manager and Administrative Assistant
38000 Nam Dinh , Nam Dinh
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a proactive and organized Office Manager and Administrative Assistant to oversee the daily operations of their office in Nam Dinh, Nam Dinh, VN . This role is crucial for maintaining a smooth and efficient work environment, supporting staff, and managing various administrative tasks. The ideal candidate will be a meticulous organizer with excellent communication and multitasking abilities.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to join a growing company in Nam Dinh, Nam Dinh, VN and play a vital role in its administrative success. We offer a competitive salary and a supportive work environment.
Key Responsibilities:
- Manage the day-to-day operations of the office, ensuring a tidy and productive workspace.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain office supplies inventory and place orders as needed.
- Assist with the preparation of reports, presentations, and other documents.
- Greet visitors and clients in a professional and welcoming manner.
- Manage and update office filing systems, both physical and digital.
- Provide administrative support to various departments and individuals as required.
- Assist in organizing company events and team-building activities.
- Handle basic bookkeeping tasks, such as processing invoices and expense reports.
- Ensure compliance with office policies and procedures.
- Liaise with vendors and service providers to ensure timely maintenance and repairs.
- Manage reception area and ensure it is presentable at all times.
- Support HR functions as needed, such as onboarding new employees.
- Maintain confidentiality of sensitive information.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Attention to detail and accuracy in all work.
- Ability to work independently and as part of a team.
- Experience with basic bookkeeping is advantageous.
- Discretion in handling confidential information.
This is an excellent opportunity to join a growing company in Nam Dinh, Nam Dinh, VN and play a vital role in its administrative success. We offer a competitive salary and a supportive work environment.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Nha Trang Office
65000 Nha Trang, Khanh Hoa
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a detail-oriented and organized Administrative Assistant to support their operations in **Nha Trang**. This role is crucial in ensuring the smooth and efficient running of the office. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, maintaining records, and providing general support to the team. Excellent communication and interpersonal skills are vital, as you will be interacting with clients, visitors, and staff members on a daily basis. Proficiency in office software, such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), is essential. The ideal candidate is proactive, possesses strong time-management skills, and can handle multiple tasks simultaneously with accuracy.
Key responsibilities:
This role offers a stable work environment and the opportunity to develop your administrative career within a reputable organization. We are looking for someone who is reliable, possesses a positive attitude, and is eager to contribute to the team's success. A strong work ethic and the ability to adapt to changing priorities are highly valued.
Key responsibilities:
- Manage and maintain office filing systems, both physical and digital.
- Answer and direct phone calls, manage correspondence (email, mail, faxes).
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare reports, presentations, and other documents as needed.
- Greet visitors and clients, ensuring a professional and welcoming environment.
- Manage office supplies inventory and place orders as necessary.
- Assist with data entry and record-keeping.
- Handle incoming and outgoing mail and deliveries.
- Support other team members with administrative tasks.
- Maintain a high level of confidentiality regarding company information.
- Organize and maintain the office space to ensure a clean and efficient working environment.
- Assist in event planning and coordination as required.
- Process invoices and expense reports.
- Ensure smooth communication flow within the office and with external parties.
- Troubleshoot basic office equipment issues (e.g., printers, copiers).
This role offers a stable work environment and the opportunity to develop your administrative career within a reputable organization. We are looking for someone who is reliable, possesses a positive attitude, and is eager to contribute to the team's success. A strong work ethic and the ability to adapt to changing priorities are highly valued.
This advertiser has chosen not to accept applicants from your region.
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Administrative Assistant
600000 Pleiku, Gia Lai
WhatJobs
Posted today
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to support our operations in Pleiku, Gia Lai, VN . This role is fundamental to ensuring the smooth and efficient functioning of our office environment. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to manage multiple tasks simultaneously. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling appointments, coordinating meetings, and preparing correspondence. Duties will also encompass handling incoming and outgoing mail, managing office supplies, maintaining filing systems, and providing general support to the team. A key aspect of this role involves assisting with travel arrangements and expense reporting. You will act as a primary point of contact for internal and external inquiries, demonstrating professionalism and excellent communication skills. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is essential. Experience with database management and record-keeping is highly desirable. We are looking for a reliable and dedicated individual who can work independently, anticipate needs, and contribute positively to our workplace culture. This position requires a commitment to maintaining confidentiality and handling sensitive information with discretion. A proactive approach to problem-solving and a willingness to learn new skills are highly valued. Join our team and become an integral part of our administrative support system.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.
- Prepare and edit correspondence, reports, and presentations.
- Organize and coordinate internal and external meetings, including logistics and minute-taking.
- Handle incoming calls and emails, directing inquiries to the appropriate personnel.
- Maintain physical and digital filing systems, ensuring easy retrieval of information.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and process expense reports.
- Provide general administrative support to all departments as required.
- Ensure the office environment is organized and well-maintained.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and confidentiality.
- Attention to detail and accuracy.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant
600000 Pleiku, Gia Lai
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a detail-oriented and organized Administrative Assistant to provide essential support within their operations. This hybrid role will require a combination of in-office presence and remote work, offering a balanced approach to productivity. The primary responsibilities include managing schedules and calendars, coordinating meetings, preparing correspondence and reports, and maintaining office records and filing systems. You will also be responsible for handling incoming and outgoing communications, including phone calls and emails, directing them to the appropriate personnel. Assisting with travel arrangements, event planning, and managing office supplies are also key duties. The ideal candidate will possess excellent communication and interpersonal skills, with a strong command of English and Vietnamese. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. A proactive attitude, the ability to multitask, and a keen eye for detail are critical for success in this role. You should be comfortable working both independently and as part of a team. This position is based in Pleiku, Gia Lai, VN , and offers the opportunity to contribute to the smooth functioning of a professional environment while enjoying the flexibility of a hybrid work model.
This advertiser has chosen not to accept applicants from your region.
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Administrative Assistant
53000 Thuy Van
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a diligent and organized Administrative Assistant to support operations in **Hue, Thua Thien–Hue, VN**. This role will involve a wide range of administrative tasks to ensure the smooth and efficient running of the office. Responsibilities include managing correspondence (email, post, phone), scheduling appointments and meetings, maintaining electronic and physical filing systems, and preparing reports and presentations. The ideal candidate will be proficient in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), and possess excellent typing and data entry skills. You will be responsible for greeting visitors, directing them appropriately, and providing general administrative support to staff. Maintaining a tidy and organized reception area and office environment is also part of the role. This position requires exceptional organizational and time-management abilities, with a strong attention to detail. The ability to multitask and prioritize tasks effectively in a fast-paced environment is crucial. Excellent communication and interpersonal skills are necessary, as you will be interacting with internal teams and external stakeholders. The candidate should be proactive, reliable, and able to work independently as well as part of a team. A professional demeanor and a commitment to confidentiality are essential. This hybrid role offers a blend of in-office and remote work flexibility. Join our team and contribute to our dynamic work environment.
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