786 Senior Assistant jobs in Vietnam
Administrative Assistant - Executive Support
70000 An Thanh
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing administrative tasks, and facilitating effective communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in supporting senior leadership and contributing to the overall productivity of the organization.
Responsibilities:
Qualifications:
This hybrid position requires a blend of remote work and on-site presence in Ho Chi Minh City, Ho Chi Minh, VN to effectively support the executive team and manage office-related duties. Our client offers a dynamic work environment, opportunities for professional development, and a competitive compensation package.
Responsibilities:
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Organize and maintain physical and digital filing systems.
- Assist in coordinating company events, meetings, and conferences.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Conduct research and gather information as needed for various projects.
- Act as a point of contact for internal and external stakeholders.
- Provide general administrative support to the team, including data entry and document processing.
- Maintain confidentiality and discretion in handling sensitive information.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Exceptional organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
- Familiarity with office equipment and procedures.
- Experience in supporting senior management is a plus.
This hybrid position requires a blend of remote work and on-site presence in Ho Chi Minh City, Ho Chi Minh, VN to effectively support the executive team and manage office-related duties. Our client offers a dynamic work environment, opportunities for professional development, and a competitive compensation package.
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Administrative Assistant - Executive Support
90000 Can Tho , Can Tho
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to their executive team. This role is based at our client's office in **Can Tho, Can Tho, VN**, and requires your daily presence to ensure efficient operations. You will be responsible for managing schedules, coordinating meetings, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth functioning of the executive office. This includes managing travel arrangements, maintaining filing systems, and acting as a point of contact for internal and external stakeholders.
The ideal candidate will possess excellent organizational, time-management, and communication skills, with a keen eye for detail. Previous experience as an administrative assistant, executive assistant, or in a similar role is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. You should be discreet, reliable, and capable of handling confidential information with professionalism. A positive attitude and a strong work ethic are paramount. This role offers the opportunity to work closely with senior leadership and gain valuable insights into the operations of the company. We are looking for an individual who is a team player and committed to providing exceptional support. Your ability to anticipate needs and proactively manage tasks will be critical to success. This position is ideal for someone who thrives in a busy, office-based environment and enjoys contributing to the efficiency of a dynamic team.
The ideal candidate will possess excellent organizational, time-management, and communication skills, with a keen eye for detail. Previous experience as an administrative assistant, executive assistant, or in a similar role is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. You should be discreet, reliable, and capable of handling confidential information with professionalism. A positive attitude and a strong work ethic are paramount. This role offers the opportunity to work closely with senior leadership and gain valuable insights into the operations of the company. We are looking for an individual who is a team player and committed to providing exceptional support. Your ability to anticipate needs and proactively manage tasks will be critical to success. This position is ideal for someone who thrives in a busy, office-based environment and enjoys contributing to the efficiency of a dynamic team.
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Administrative Assistant - Executive Support
39000 Nam Dinh , Nam Dinh
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Posted 2 days ago
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support to their senior management team in Nam Dinh, Nam Dinh, VN . This role is pivotal in ensuring the smooth operation of the executive office, managing schedules, coordinating communications, and supporting various administrative functions. The ideal candidate will be exceptionally detail-oriented, possess strong communication skills, and demonstrate a professional demeanor at all times.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Coordinate meeting logistics, including room bookings, catering, and preparation of materials.
- Handle incoming and outgoing communications, screening calls, and managing email correspondence efficiently.
- Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility of information.
- Assist with travel arrangements, including booking flights, accommodations, and ground transportation.
- Prepare expense reports and manage reimbursement processes.
- Provide general administrative support, such as answering phones, directing visitors, and managing office supplies.
- Conduct research and compile data for various projects as required.
- Liaise with internal departments and external stakeholders to facilitate communication and coordination.
- Support the planning and execution of company events and functions.
- Anticipate the needs of the executives and proactively address them.
- Maintain a high level of professionalism and discretion in handling sensitive information.
- Assist with ad-hoc projects and tasks as assigned by management.
- Ensure a welcoming and efficient reception area.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative support or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in Vietnamese and English.
- High level of discretion and ability to handle confidential information.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Professional appearance and positive attitude.
- Experience with calendar management and travel arrangements.
- Ability to multitask and adapt to changing priorities.
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Administrative Assistant - Executive Support
95000 Can Tho , Can Tho
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Our client is seeking a highly organized and proactive Administrative Assistant to provide dedicated executive support within a fully remote setup. This role is integral to ensuring the smooth operation of executive functions, managing calendars, coordinating meetings, and handling sensitive information with the utmost discretion. You will be the primary point of contact for internal and external communications directed towards the executives you support, requiring exceptional interpersonal and communication skills. The ability to anticipate needs, manage multiple priorities, and maintain confidentiality is paramount. You will leverage various digital tools and platforms to enhance productivity and streamline administrative processes.
Key responsibilities include complex calendar management, scheduling and coordinating internal and external meetings, and preparing meeting agendas and minutes. You will manage travel arrangements, including flights, accommodation, and itineraries, often on short notice. The role also involves preparing reports, presentations, and other documents, requiring strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. You will handle incoming and outgoing correspondence, manage databases, and assist with special projects as assigned. Maintaining efficient filing systems and ensuring the timely flow of information are critical duties. The ideal candidate will be proactive in identifying potential issues and proposing solutions to enhance executive efficiency.
To be successful, you will need a High School Diploma or equivalent; an Associate’s degree or relevant certification is advantageous. A minimum of 3-5 years of experience providing administrative support, ideally to senior management or executives, is required. You must demonstrate advanced proficiency in Microsoft Office Suite and virtual collaboration tools. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are essential. The ability to work independently, prioritize tasks effectively, and maintain composure under pressure in a remote environment is crucial. This is a fantastic opportunity to contribute to the success of executive leadership from a remote work setting.
Key responsibilities include complex calendar management, scheduling and coordinating internal and external meetings, and preparing meeting agendas and minutes. You will manage travel arrangements, including flights, accommodation, and itineraries, often on short notice. The role also involves preparing reports, presentations, and other documents, requiring strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. You will handle incoming and outgoing correspondence, manage databases, and assist with special projects as assigned. Maintaining efficient filing systems and ensuring the timely flow of information are critical duties. The ideal candidate will be proactive in identifying potential issues and proposing solutions to enhance executive efficiency.
To be successful, you will need a High School Diploma or equivalent; an Associate’s degree or relevant certification is advantageous. A minimum of 3-5 years of experience providing administrative support, ideally to senior management or executives, is required. You must demonstrate advanced proficiency in Microsoft Office Suite and virtual collaboration tools. Excellent written and verbal communication skills, strong organizational abilities, and impeccable attention to detail are essential. The ability to work independently, prioritize tasks effectively, and maintain composure under pressure in a remote environment is crucial. This is a fantastic opportunity to contribute to the success of executive leadership from a remote work setting.
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3
Administrative Assistant, Operations Support
560000 An Thanh
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Posted 2 days ago
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Our client is a prominent player in the energy sector, known for its commitment to innovation and operational excellence. We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our operations team based in **Vung Tau, Ba Ria–Vung Tau, VN**. This role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote work. Your primary responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements for the operations department. You will handle correspondence, prepare reports and presentations, and maintain organized filing systems, both physical and digital. Data entry, processing invoices, and assisting with budget tracking will also be part of your duties. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication flow. The ability to anticipate needs and proactively address challenges is highly valued. Supporting the team with various administrative projects and contributing to the efficiency of daily operations are paramount. The ideal candidate will have a proven track record as an administrative assistant, with at least 2-3 years of relevant experience. Excellent organizational and time-management skills are a must, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills are essential. Experience in the energy industry or a similar technical field is a plus. Familiarity with office management systems and procedures is required. This position offers a competitive salary and benefits package, along with opportunities for professional development within a dynamic and supportive work environment. Join our team and play a crucial role in ensuring the efficient functioning of our vital operations.
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4
Administrative Assistant - Project Support
800000 My Tho, Tien Giang
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Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support for their project teams operating in and around My Tho, Tien Giang, VN . This role is essential for ensuring the smooth and efficient execution of projects by managing administrative tasks, coordinating schedules, and facilitating communication. The Administrative Assistant will be responsible for a variety of duties, including managing project documentation, preparing reports, scheduling meetings, and maintaining project calendars. You will assist with travel arrangements, expense reports, and correspondence, ensuring accuracy and timeliness. Strong organizational skills and meticulous attention to detail are crucial for success in this position. You will work closely with project managers and team members, providing essential support to keep projects on track. The ideal candidate will possess excellent communication and interpersonal skills, proficiency in office software (Microsoft Office Suite, Google Workspace), and the ability to manage multiple tasks simultaneously. Experience in a project support role or as an administrative assistant in a corporate environment is highly desirable. Adaptability and a proactive approach to problem-solving will be key assets. This hybrid role allows for a balance between in-office collaboration and remote flexibility. Key responsibilities include:
Qualifications:
- Providing comprehensive administrative support to project managers and teams.
- Managing project documentation, including filing, organizing, and tracking project-related materials.
- Scheduling project meetings, preparing agendas, and taking minutes.
- Coordinating project timelines and maintaining project calendars.
- Assisting with the preparation of project reports and presentations.
- Managing correspondence, including emails, phone calls, and mail.
- Processing expense reports and assisting with invoice management.
- Coordinating travel arrangements for project team members.
- Maintaining office supplies and ensuring the smooth operation of office equipment.
- Supporting ad-hoc administrative tasks as required to ensure project success.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or in a similar support role.
- Proven experience supporting project teams or in a project coordination capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Attention to detail and accuracy in all tasks.
- Ability to work independently and as part of a team.
- Discretion in handling confidential information.
- Adaptability and a proactive approach to problem-solving.
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5
Administrative Assistant (Project Support)
41000 Hoang Hoa
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Posted 2 days ago
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Job Description
We are looking for a meticulous and organized Administrative Assistant to provide project support in our Thanh Hoa, Thanh Hoa, VN office. This role is essential for ensuring the smooth execution of various projects by providing comprehensive administrative and logistical support. You will be responsible for managing schedules, coordinating meetings, handling documentation, and assisting project managers with various tasks. The ideal candidate is detail-oriented, proactive, and possesses excellent communication and organizational skills.
Key Responsibilities:
Qualifications:
If you are a highly organized individual passionate about supporting successful projects, we encourage you to apply for this exciting opportunity.
Key Responsibilities:
- Provide comprehensive administrative support to project teams and project managers.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare project-related documents, reports, presentations, and correspondence.
- Maintain and organize project files, records, and databases.
- Assist with budget tracking and expense reporting for projects.
- Manage incoming and outgoing mail and communications related to projects.
- Facilitate communication between project team members and stakeholders.
- Assist in tracking project timelines and deliverables.
- Perform general office duties, including managing supplies and ensuring an organized workspace.
- Support the onboarding process for new project team members.
- Handle ad-hoc administrative tasks as required to ensure project success.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach and ability to work independently with minimal supervision.
- Familiarity with project management software is a bonus.
- Must be based in or willing to commute to Thanh Hoa, Thanh Hoa, VN.
If you are a highly organized individual passionate about supporting successful projects, we encourage you to apply for this exciting opportunity.
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6
Executive Administrative Assistant - Remote Support
70000 An Thanh
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This position requires exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced, virtual environment. You will be responsible for a wide range of administrative tasks, ensuring the smooth operation of executive schedules and communications. This is a fully remote role, requiring a dedicated home office setup and excellent self-management skills.
Key Responsibilities:
Qualifications:
If you are a detail-oriented and self-motivated administrative professional looking for a challenging remote opportunity, we encourage you to apply. This role offers the flexibility of remote work combined with the satisfaction of supporting key executives.
Key Responsibilities:
- Manage and organize executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel, including flights, accommodation, and ground transportation.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Conduct research on various topics as requested by executives.
- Prepare meeting agendas, take minutes, and distribute follow-up actions.
- Assist with event planning and coordination for virtual and in-person meetings.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support, including data entry and database management.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and task management.
- Ability to multitask and prioritize effectively in a remote setting.
- Detail-oriented with strong proofreading skills.
- A reliable internet connection and a quiet workspace are essential.
- Experience supporting multiple executives simultaneously is a plus.
If you are a detail-oriented and self-motivated administrative professional looking for a challenging remote opportunity, we encourage you to apply. This role offers the flexibility of remote work combined with the satisfaction of supporting key executives.
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7
Executive Administrative Assistant - Remote Support
06000 Nam Dinh , Nam Dinh
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Posted 2 days ago
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Job Description
Our client, a dynamic technology startup, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This is a fully remote position, enabling you to manage executive schedules and support operations from anywhere. You will be responsible for providing high-level administrative support to senior executives, managing complex calendars, coordinating meetings and travel arrangements, and handling correspondence. Your duties will include preparing reports and presentations, managing email inboxes, organizing virtual events, and acting as a gatekeeper to ensure executive time is used efficiently. The ideal candidate is detail-oriented, possesses excellent communication and organizational skills, and is proficient in productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Google Workspace). A proactive approach to problem-solving and the ability to anticipate needs are crucial. We are looking for a reliable and discreet professional who can manage confidential information with the utmost professionalism. This role offers the flexibility to work from home while making a significant impact on executive efficiency and workflow.
Responsibilities:
Responsibilities:
- Manage and maintain complex and dynamic calendars for senior executives.
- Coordinate and schedule internal and external meetings, including virtual meetings and conference calls.
- Arrange domestic and international travel, including flights, accommodations, and transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Manage executive email inboxes, prioritizing and responding to inquiries as appropriate.
- Organize and prepare agendas for meetings, take minutes, and track action items.
- Conduct research and compile information for reports and presentations.
- Manage and organize digital files and records.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Assist with ad-hoc projects and administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 4 years of experience as an Executive Assistant or in a similar administrative support role.
- Proven experience supporting C-level executives is highly preferred.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- High degree of accuracy and attention to detail.
- Ability to multitask, prioritize effectively, and work under pressure.
- Discretion and professionalism in handling confidential information.
- Ability to work independently and proactively in a fully remote setting.
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8
Senior Administrative Assistant - Executive Support
94000 Rach Gia, Kien Giang
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Job Description
Our client is seeking a highly efficient and proactive Senior Administrative Assistant to provide comprehensive executive support on a fully remote basis. This critical role demands exceptional organizational skills, discretion, and a proactive approach to managing the day-to-day administrative needs of senior leadership. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and facilitating seamless communication between executives and internal/external stakeholders. Key duties include scheduling meetings, managing virtual meeting platforms, preparing agendas and minutes, handling confidential information with utmost care, and anticipating the needs of the executives you support. The ideal candidate possesses extensive experience as an executive assistant or in a senior administrative role, coupled with strong proficiency in office productivity software and virtual collaboration tools. Excellent written and verbal communication skills, meticulous attention to detail, and the ability to multitask and prioritize effectively are essential. You will be expected to exercise good judgment, maintain a high level of professionalism, and demonstrate resourcefulness in problem-solving. Our client values candidates who are adaptable, reliable, and committed to providing exceptional support. This fully remote position offers the flexibility to work from anywhere and the opportunity to work closely with influential leaders. You will be responsible for managing expense reports, organizing digital files, and ensuring that executives have the information and support they need to be effective. Experience with event planning and coordination for virtual or in-person executive meetings is highly desirable. The successful candidate will be a self-starter, able to work independently with minimal supervision, and dedicated to maintaining a smooth workflow for the executives they support.
Qualifications:
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Executive Assistant or Senior Administrative Assistant.
- Proven experience providing support to C-level executives.
- Exceptional calendar management and scheduling skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Teams, etc.).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of discretion and confidentiality.
- Ability to work independently in a remote setting.
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